⬆️(dependencies) update django to v5.2.15

Snyk has created this PR to upgrade @pandacss/preset-panda from 1.11.1 to 1.11.3.

See this package in npm:
@pandacss/preset-panda

See this project in Snyk:
https://app.eu.snyk.io/org/lasuite-dinum-default/project/96ea03d8-8d09-493d-86bf-363f274e129e?utm_source=github&utm_medium=referral&page=upgrade-pr

.github/workflows/docker-hub.yml

@@ -19,6 +19,8 @@ env:
   DOCKER_USER: 1001:127
   DOCKER_CONTAINER_REGISTRY_HOSTNAME: docker.io
   DOCKER_CONTAINER_REGISTRY_NAMESPACE: lasuite
+  IS_MULTI_PLATFORM_BUILD: ${{ startsWith(github.ref, 'refs/tags/v') }}
+  BUILD_PLATFORMS: ${{ startsWith(github.ref, 'refs/tags/v') && 'linux/amd64,linux/arm64' || 'linux/amd64' }}
 
 jobs:
   build-and-push-backend:
@@ -31,6 +33,7 @@ jobs:
         uses: actions/checkout@v6
       -
         name: Set up QEMU
+        if: env.IS_MULTI_PLATFORM_BUILD == 'true'
         uses: docker/setup-qemu-action@v3
       -
         name: Set up Docker Buildx
@@ -43,7 +46,7 @@ jobs:
           images: '${{ env.DOCKER_CONTAINER_REGISTRY_NAMESPACE }}/meet-backend'
       -
         name: Login to DockerHub
-        if: github.event_name != 'pull_request'
+        if: github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/')
         uses: docker/login-action@v3
         with:
           username: ${{ secrets.DOCKER_HUB_USER }}
@@ -60,9 +63,9 @@ jobs:
         with:
           context: .
           target: backend-production
-          platforms: linux/amd64,linux/arm64
+          platforms: ${{ env.BUILD_PLATFORMS }}
           build-args: DOCKER_USER=${{ env.DOCKER_USER }}:-1000
-          push: ${{ github.event_name != 'pull_request' }}
+          push: ${{ github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/') }}
           tags: ${{ steps.meta.outputs.tags }}
           labels: ${{ steps.meta.outputs.labels }}
 
@@ -76,6 +79,7 @@ jobs:
         uses: actions/checkout@v6
       -
         name: Set up QEMU
+        if: env.IS_MULTI_PLATFORM_BUILD == 'true'
         uses: docker/setup-qemu-action@v3
       -
         name: Set up Docker Buildx
@@ -88,7 +92,7 @@ jobs:
           images: '${{ env.DOCKER_CONTAINER_REGISTRY_NAMESPACE }}/meet-frontend'
       -
         name: Login to DockerHub
-        if: github.event_name != 'pull_request'
+        if: github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/')
         uses: docker/login-action@v3
         with:
           username: ${{ secrets.DOCKER_HUB_USER }}
@@ -106,9 +110,9 @@ jobs:
           context: .
           file: ./src/frontend/Dockerfile
           target: frontend-production
-          platforms: linux/amd64,linux/arm64
+          platforms: ${{ env.BUILD_PLATFORMS }}
           build-args: DOCKER_USER=${{ env.DOCKER_USER }}:-1000
-          push: ${{ github.event_name != 'pull_request' }}
+          push: ${{ github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/') }}
           tags: ${{ steps.meta.outputs.tags }}
           labels: ${{ steps.meta.outputs.labels }}
 
@@ -122,6 +126,7 @@ jobs:
         uses: actions/checkout@v6
       -
         name: Set up QEMU
+        if: env.IS_MULTI_PLATFORM_BUILD == 'true'
         uses: docker/setup-qemu-action@v3
       -
         name: Set up Docker Buildx
@@ -134,7 +139,7 @@ jobs:
           images: '${{ env.DOCKER_CONTAINER_REGISTRY_NAMESPACE }}/meet-frontend-dinum'
       -
         name: Login to DockerHub
-        if: github.event_name != 'pull_request'
+        if: github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/')
         uses: docker/login-action@v3
         with:
           username: ${{ secrets.DOCKER_HUB_USER }}
@@ -152,9 +157,9 @@ jobs:
           context: .
           file: ./docker/dinum-frontend/Dockerfile
           target: frontend-production
-          platforms: linux/amd64,linux/arm64
+          platforms: ${{ env.BUILD_PLATFORMS }}
           build-args: DOCKER_USER=${{ env.DOCKER_USER }}:-1000
-          push: ${{ github.event_name != 'pull_request' }}
+          push: ${{ github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/') }}
           tags: ${{ steps.meta.outputs.tags }}
           labels: ${{ steps.meta.outputs.labels }}
 
@@ -168,6 +173,7 @@ jobs:
         uses: actions/checkout@v6
       -
         name: Set up QEMU
+        if: env.IS_MULTI_PLATFORM_BUILD == 'true'
         uses: docker/setup-qemu-action@v3
       -
         name: Set up Docker Buildx
@@ -180,7 +186,7 @@ jobs:
           images: '${{ env.DOCKER_CONTAINER_REGISTRY_NAMESPACE }}/meet-summary'
       -
         name: Login to DockerHub
-        if: github.event_name != 'pull_request'
+        if: github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/')
         uses: docker/login-action@v3
         with:
           username: ${{ secrets.DOCKER_HUB_USER }}
@@ -200,9 +206,9 @@ jobs:
           context: ./src/summary
           file: ./src/summary/Dockerfile
           target: production
-          platforms: linux/amd64,linux/arm64
+          platforms: ${{ env.BUILD_PLATFORMS }}
           build-args: DOCKER_USER=${{ env.DOCKER_USER }}:-1000
-          push: ${{ github.event_name != 'pull_request' }}
+          push: ${{ github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/') }}
           tags: ${{ steps.meta.outputs.tags }}
           labels: ${{ steps.meta.outputs.labels }}
 
@@ -216,6 +222,7 @@ jobs:
         uses: actions/checkout@v6
       -
         name: Set up QEMU
+        if: env.IS_MULTI_PLATFORM_BUILD == 'true'
         uses: docker/setup-qemu-action@v3
       -
         name: Set up Docker Buildx
@@ -228,7 +235,7 @@ jobs:
           images: lasuite/meet-agents
       -
         name: Login to DockerHub
-        if: github.event_name != 'pull_request'
+        if: github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/')
         uses: docker/login-action@v3
         with:
           username: ${{ secrets.DOCKER_HUB_USER }}
@@ -248,9 +255,9 @@ jobs:
           context: ./src/agents
           file: ./src/agents/Dockerfile
           target: production
-          platforms: linux/amd64,linux/arm64
+          platforms: ${{ env.BUILD_PLATFORMS }}
           build-args: DOCKER_USER=${{ env.DOCKER_USER }}:-1000
-          push: ${{ github.event_name != 'pull_request' }}
+          push: ${{ github.event_name != 'pull_request' || startsWith(github.head_ref, 'integration/') }}
           tags: ${{ steps.meta.outputs.tags }}
           labels: ${{ steps.meta.outputs.labels }}
 

.github/workflows/meet.yml

@@ -150,13 +150,14 @@ jobs:
         uses: actions/setup-python@v6
         with:
           python-version: "3.13"
-          cache: "pip"
-      - name: Install development dependencies
-        run: pip install --user .[dev]
+      - name: Install uv
+        uses: astral-sh/setup-uv@v7
+      - name: Install the project
+        run: uv sync --locked --all-extras
       - name: Check code formatting with ruff
-        run: ~/.local/bin/ruff format . --diff
+        run: uv run ruff format . --diff
       - name: Lint code with ruff
-        run: ~/.local/bin/ruff check .
+        run: uv run ruff check .
 
   lint-summary:
     runs-on: ubuntu-latest
@@ -223,8 +224,6 @@ jobs:
       DB_PORT: 5432
       REDIS_URL: redis://localhost:6379/1
       STORAGES_STATICFILES_BACKEND: django.contrib.staticfiles.storage.StaticFilesStorage
-      LIVEKIT_API_SECRET: secret
-      LIVEKIT_API_KEY: devkey
       AWS_S3_ENDPOINT_URL: http://localhost:9000
       AWS_S3_ACCESS_KEY_ID: meet
       AWS_S3_SECRET_ACCESS_KEY: password
@@ -306,7 +305,8 @@ jobs:
         working-directory: src/summary
 
     env:
-      APP_API_TOKEN: "test-api-token"
+      V1_TENANT_ID: 'test-tenant'
+      AUTHORIZED_TENANTS: '[{"id": "test-tenant", "api_key": "test-api-token", "webhook_url": "https://example.com/webhook", "webhook_api_key": "test-webhook-api-key"}]'
       AWS_STORAGE_BUCKET_NAME: "http://meet-media-storage"
       AWS_S3_ENDPOINT_URL: "minio:9000"
       AWS_S3_ACCESS_KEY_ID: "meet"
@@ -318,13 +318,16 @@ jobs:
       LLM_BASE_URL: "https://configure-your-url.com"
       LLM_API_KEY: "test-llm-secret"
       LLM_MODEL: "test-llm-model"
-      WEBHOOK_API_TOKEN: "test-webhook-secret"
-      WEBHOOK_URL: "https://configure-your-url.com"
 
     steps:
       - name: Checkout repository
         uses: actions/checkout@v6
 
+      - name: Install ffmpeg
+        run: |
+          sudo apt-get update
+          sudo apt-get install -y ffmpeg
+
       - name: Install Python
         uses: actions/setup-python@v6
         with:

.gitignore

@@ -83,3 +83,6 @@ docker/livekit/out
 
 # LiveKit CA configuration
 docker/livekit/rootCA.pem
+
+# Frontend rollup-plugin-visualizer
+/src/frontend/rollup-plugin-visualizer/*

CHANGELOG.md

@@ -8,9 +8,195 @@ and this project adheres to
 
 ## [Unreleased]
 
+### Added
+
+- ✨(frontend) cap and paginate tiles in picture-in-picture #1383
+- 📝(docs) document rebranding the favicon via a volume mount #1443
+- ✨(backend) add command to clean pending and deleted files
+- 🧱(helm) run clean files command as cronjob
+- ✨(backend) add fallback to save recordings without S3/MinIO webhooks
+- 🩹(frontend) enable screen share button in PiP #1458
+
+### Changed
+
+- ✨(summary) generalized stt api call #1420
+- ♻️(env) refactor env variables handling
+- 🚸(frontend) use "Advanced" instead of "Premium" in the sidepanel
+
+## [1.21.0] - 2026-06-15
+
+### Added
+
+- ✨(frontend) allow disabling silent login via a URL parameter
+- ✨(frontend) allow hiding the login button via a URL parameter
+- ✨(summary) add optional satisfaction survey footer
+
+### Changed
+
+- ✨(frontend) enhance noise reduction with BBBA audio processing pipeline
+- 🚸(frontend) mute join notification sound in larger rooms
+- 🚸(frontend) mute participants by default when joining a large meeting
+
+### Fixed
+
+- 🐛(frontend) fix metadata agent collector enabled check
+
+### Fixed
+
+- ♿️(frontend) improve accessibilty of the Effects panel #1401
+
+## [1.20.0] - 2026-06-12
+
+### Changed
+
+- ♻️(addon) improve Outlook add-on: i18n support, feedback link, smarter link
+- ⬆️(frontend) upgrade react-i18next from 15.1.1 to 17.0.8
+
+### Fixed
+
+- 🐛(frontend) fix noise reduction left-channel-only audio
+
+## [1.19.0] - 2026-06-04
+
+### Added
+
+- ✨(backend) add file specific admin #1387
+
+### Changed
+
+- 🐛(agents) fix bug when closing metadata-collector
+- ⬆️(dependencies) update python dependencies
+- ⬆️(frontend) update js dependencies
+- ♻️(agents) replace deprecated room options API
+
+### Fixed
+
+- 🔇(summary) make ffmpeg quiet #1404
+- 🔒️(backend) prevent accessing files if they are not ready #1395
+- # ⬆️(backend) upgrade idna to >=3.15 to address CVE-2026-45409
+
+## [1.18.0] - 2026-06-03
+
+### Added
+
+- 🔧(backend) backport logging configuration from docs
+- 🧑‍💻(backend) add management command to merge duplicate users
+- 👷(helm) add Kubernetes job for duplicate user merge command
+
+### Fixed
+
+- 🐛(backend) prevent duplicate pending users on concurrent requests
+- 🔒️(backend) prevent file change post checks #1377
+
+## [1.17.0] - 2026-05-31
+
+### Added
+
+- ✨(fullstack) allow participants to mute others based on room configuration
+- ✨(frontend) add synchronizer for room metadata updates
+- ✨(frontend) make reaction toolbar responsive on small viewports
+- ✨(frontend) enable reactions on mobile devices
+- ✨(frontend) introduce picture-in-picture meeting
+- ✨(backend) add core.recording.event.parsers.S3Parser
+- ✨(summary) extended support for all video / audio files #1358
+
+### Changed
+
+- ♻️(fullstack) simplify source serialization
+- ✨(backend) expose room configuration to all API consumers
+- 🩹(frontend) improve reaction toolbar centering with dynamic positioning
+- 🚀 (paas) remove buildpack requirements.txt to use the new uv.lock #1349
+- ✨(backend) allow room configuration and access level via external api #1260
+- ♻️(backend) prefix Swagger routes with /api
+
+### Fixed
+
+- 🩹(backend) fix swagger and redoc documentation URLs
+
+## [1.16.0] - 2026-05-13
+
+### Added
+
+- 🔒️(backend) add validation of Room.configuration
+- ✨(helm) add support multiple transcribe worker / endpoint #1247
+- ✨(backend) make LiveKit Egress recording encoding configurable #1288
+- ✨(summary) add speaker-to-participant assignment
+
+### Changed
+
+- ♻️(summary) change tasks endpoint signature
+- ⬆️(dependencies) update urllib3 to v2.7.0 [SECURITY]
+- 🧑‍💻(agents) use `uv` for package management
+- ✨(summary) improve speaker-to-participant assignment
+
+### Fixed
+
+- ♻(frontend) standardize role terminology across localizations
+- 🐛(backend) make start-recording atomic and fault-tolerant
+- 🔒️(frontend) room ids are generated with non-cryptographic rand
+- ⬆️(mail) fix dependencies not having resolved or integrity field #1321
+- 🐛(summary) complete webm support #1328
+- 🐛(backend) add link to "Open" text in recording email
+- 🩹(frontend) fix spacing regression in mobile control bar
+
+## [1.15.0] - 2026-04-30
+
+### Added
+
+- ✨(backend) add metadata collection of VAD, connection and chat events
+- ✨(backend) introduce add-ons authentication backend
+- 💬(backend) clarify french transcription audio download link text #1299
+- 🚧(addons) introduce initial Microsoft Outlook add-in support (alpha)
+- 🔧(backend) add setting to toggle application token exchange mechanism
+- ✨(backend) support add-ons authentication in external viewset
+
+### Fixed
+
+- 🐛(summary) support webm #1290
+- ⬆️(backend) bump django-lasuite to v0.0.26
+- 🩹(frontend) use a more standard (quality) rating scale
+- 🩹(frontend) fix access control for screen recording feature flag
+- 🩹(frontend) fix reconnect loop caused by connectionObserverStore updates
+
+## [1.14.0] - 2026-04-16
+
+### Added
+
+- 🔒️(helm) Add pod and container securityContext #1197
+- ✨(summary) add routes v2 for async STT and summary tasks #1171
+- ✅(backend) add unit tests for JwtTokenService #1232
+
+### Changed
+
+- ⬆️(backend) bump lodash from 4.17.23 to 4.18.1 in /src/mail
+- ⬆️(frontend) bump hono from 4.12.8 to 4.12.12 in /src/frontend
+- ⬆️(backend) bump pygments from 2.19.2 to 2.20.0 in /src/backend
+- ♻️(backend) use Authorization header for LiveKit token authentication
+- 🥅(backend) refine Twirp error handling for participant operations
+- ✨(summary) allow more file extensions #1265
+- ♿️(frontend) refocus reactions toolbar with ctrl+shift+e is activated #1262
+- ♿️(frontend) set an explicit document title on recording download page #1261
+- ♿️(frontend) add customizable accessibility fonts #1270
+
+### Fixed
+
+- ⬆️(dependencies) update aiohttp to v3.13.4 [SECURITY]
+- ⬆️(dependencies) update vite to v7.3.2 [SECURITY]
+- ⬆️(dependencies) update django to v5.2.13 [SECURITY]
+- 🔒(backend) rely on backend to allow participant update their metadata
+- 🐛(summary) fix failure webhook notification #1233
+- 🐛(summary) relax whisperX payload format #1233
+- ⬆️(backend) upgrade dependencies to fix Pillow CVE-2026-40192
+- ⬆️(frontend) upgrade frontend image to Alpine 3.23 to address CVEs
+
+## [1.13.0] - 2026-03-31
+
 ### Changed
 
 - ⬆️(dependencies) update python dependencies
+- ♿️(frontend) add explicit region for call controls #1216
+- ♿️(frontend) improve accessibility of the reaction toolbar #1216
+- ♿️(frontend) enhance sidepanel navigation accessibility #1216
 
 ### Fixed
 

Makefile

@@ -73,7 +73,10 @@ create-env-files: \
 	env.d/development/crowdin \
 	env.d/development/postgresql \
 	env.d/development/kc_postgresql \
-	env.d/development/summary
+	env.d/development/summary \
+	env.d/development/kube-secret \
+	env.d/development/multi_user_transcriber \
+	env.d/development/metadata_collector
 .PHONY: create-env-files
 
 bootstrap: ## Prepare Docker images for the project
@@ -94,6 +97,7 @@ bootstrap: \
 build: ## build the project containers
 	@$(MAKE) build-backend
 	@$(MAKE) build-frontend
+	@$(MAKE) build-agents
 .PHONY: build
 
 build-backend: ## build the app-dev container
@@ -105,6 +109,10 @@ build-frontend: ## build the frontend container
 	@$(COMPOSE) build frontend
 .PHONY: build-frontend
 
+build-agents: ## build the multi-user-transcriber agent container
+	@$(COMPOSE) build multi-user-transcriber-dev
+.PHONY: build-agents
+
 down: ## stop and remove containers, networks, images, and volumes
 	@$(COMPOSE) down
 .PHONY: down
@@ -125,10 +133,24 @@ run-summary: ## start only the summary application and all needed services
 	@$(COMPOSE) up --force-recreate -d celery-summary-summarize
 .PHONY: run-summary
 
+run-agents: ## start the multi-user-transcriber agent
+	@$(MAKE) run-agent-multi-user-transcriber
+	@$(MAKE) run-agent-metadata-collector
+.PHONY: run-agents
+
+run-agent-multi-user-transcriber: ## start the LiveKit agents (multi users transcriber)
+	@$(COMPOSE) up --force-recreate -d multi-user-transcriber-dev
+.PHONY: run-agent-multi-user-transcriber
+
+run-agent-metadata-collector: ## start the LiveKit agents (metadata collector)
+	@$(COMPOSE) up --force-recreate -d metadata-collector-dev
+.PHONY: run-agent-metadata-collector
+
 run:
 run: ## start the wsgi (production) and development server
 	@$(MAKE) run-backend
 	@$(MAKE) run-summary
+	@$(MAKE) run-agents
 	@$(COMPOSE) up --force-recreate -d frontend
 .PHONY: run
 
@@ -265,6 +287,15 @@ env.d/development/kc_postgresql:
 env.d/development/summary:
 	cp -n env.d/development/summary.dist env.d/development/summary
 
+env.d/development/kube-secret:
+	cp -n env.d/development/kube-secret.dist env.d/development/kube-secret
+
+env.d/development/multi_user_transcriber:
+	cp -n env.d/development/multi_user_transcriber.dist env.d/development/multi_user_transcriber
+
+env.d/development/metadata_collector:
+	cp -n env.d/development/metadata_collector.dist env.d/development/metadata_collector
+
 # -- Internationalization
 
 env.d/development/crowdin:
@@ -352,15 +383,9 @@ frontend-i18n-generate: \
 
 # -- K8S
 build-k8s-cluster: ## build the kubernetes cluster using kind
-	./bin/start-kind.sh
-.PHONY: build-k8s-cluster
-
-install-external-secrets: ## install the kubernetes secrets from Vaultwarden
-	./bin/install-external-secrets.sh
-.PHONY: build-k8s-cluster
-
-start-tilt: ## start the kubernetes cluster using kind
-	tilt up --namespace=meet -f ./bin/Tiltfile
+build-k8s-cluster: \
+    env.d/development/kube-secret \
+    ./bin/start-kind.sh
 .PHONY: build-k8s-cluster
 
 start-tilt-keycloak: ## start the kubernetes cluster using kind, without Pro Connect for authentication, use keycloak

README.md

@@ -12,7 +12,10 @@
   <img alt="GitHub closed issues" src="https://img.shields.io/github/issues-closed/suitenumerique/meet"/>
   <a href="https://github.com/suitenumerique/meet/blob/main/LICENSE">
     <img alt="GitHub closed issues" src="https://img.shields.io/github/license/suitenumerique/meet"/>
-  </a>    
+  </a>
+  <a href="https://digitalpublicgoods.net/r/la-suite-meet-simple-video-conferencing">
+    <img src="https://img.shields.io/badge/Verified-DPG-3333AB?logo=data:image/svg%2bxml;base64,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" alt="DPG Badge"/>
+  </a>
 </p>
 
 <p align="center">
@@ -28,6 +31,14 @@
 ## La Suite Meet: Simple Video Conferencing
 
 Powered by [LiveKit](https://livekit.io/), La Suite Meet offers Zoom-level performance with high-quality video and audio. No installation required—simply join calls directly from your browser. Check out LiveKit's impressive optimizations in their [blog post](https://blog.livekit.io/livekit-one-dot-zero/).
+
+> [!TIP]
+> New here? Start by introducing yourself in our Matrix channel:
+> **https://matrix.to/#/#meet-official:matrix.org**
+>
+> We’re happy to discuss ideas, answer questions, and help to deploy LaSuite Meet.
+
+
 ### Features
 - Optimized for stability in large meetings (+100 p.)
 - Support for multiple screen sharing streams
@@ -52,7 +63,7 @@ We’re continuously adding new features to enhance your experience, with the la
 
 ### 🚀 Major roll out to all French public servants
 
-On the 25th of January 2026, David Amiel, France’s Minister for Civil Service and State Reform, announced the full deployment of Visio—the French government’s dedicated Meet platform—to all public servants. ([Source in French](https://www.latribune.fr/article/la-tribune-dimanche/politique/73157688099661/david-amiel-ministre-delegue-de-la-fonction-publique-nous-allons-sortir-de-la-dependance-aux-outils-americains))
+On the 29th of January 2026, Prime Minister Sébastien Lecornu, announced the full deployment of Visio—the French government’s dedicated Meet platform—to all public servants. ([Source in English](https://www.nytimes.com/2026/01/29/world/europe/france-zoom-alternative-visio.html))
 
 ## Table of Contents
 
@@ -84,22 +95,57 @@ We use Kubernetes for our [production instance](https://visio.numerique.gouv.fr/
 #### Known instances
 We hope to see many more, here is an incomplete list of public La Suite Meet instances. Feel free to make a PR to add ones that are not listed below🙏
 
-| Url                                                           | Org | Access |
-|---------------------------------------------------------------| --- | ------- |
-| [visio.numerique.gouv.fr](https://visio.numerique.gouv.fr/)   | DINUM    | French public agents working for the central administration and the extended public sphere. ProConnect is required to login in or sign up|
-| [visio.suite.anct.gouv.fr](https://visio.suite.anct.gouv.fr/) | ANCT    | French public agents working for the territorial administration and the extended public sphere. ProConnect is required to login in or sign up|
-| [visio.lasuite.coop](https://visio.lasuite.coop/)             | lasuite.coop    | Free and open demo to all. Content and accounts are reset after one month |
-| [mosacloud.cloud](https://mosa.cloud/)                        | mosa.cloud    | Demo instance of mosa.cloud, a dutch company providing services around La Suite apps. |
+| Url                                                           | Org          | Access                                                                                                                                        |
+|---------------------------------------------------------------|--------------|-----------------------------------------------------------------------------------------------------------------------------------------------|
+| [visio.numerique.gouv.fr](https://visio.numerique.gouv.fr/)   | DINUM        | French public agents working for the central administration and the extended public sphere. ProConnect is required to login in or sign up     |
+| [visio.suite.anct.gouv.fr](https://visio.suite.anct.gouv.fr/) | ANCT         | French public agents working for the territorial administration and the extended public sphere. ProConnect is required to login in or sign up |
+| [visio.lasuite.coop](https://visio.lasuite.coop/)             | lasuite.coop | Free and open demo to all. Content and accounts are reset after one month                                                                     |
+| [mosacloud.cloud](https://mosa.cloud/)                        | mosa.cloud   | Demo instance of mosa.cloud, a dutch company providing services around La Suite apps.                                                         |
+| [Clever Cloud](https://www.clever.cloud/product/visio/)       | clever cloud | Openvisio is a sovereign video conferencing solution based on LaSuite Meet offered by [Clever Cloud](https://www.clever.cloud/).              |
+| [Email.eu](https://email.eu/)                                 | Email.eu     | Sovereign business workspace.                                                                                                                 |
 
 
-## Contributing
+# Contributing
 
-We <3 contributions of any kind, big and small:
+We <3 contributions of all kinds **big or small** and we’re genuinely glad you’re here. 🌱
 
-- Vote on features or get early access to beta functionality in our [roadmap](https://github.com/orgs/suitenumerique/projects/11/views/4)
-- Open a PR (see our instructions on [developing La Suite Meet locally](https://github.com/suitenumerique/meet/blob/main/docs/developping_locally.md))
-- Submit a [feature request](https://github.com/suitenumerique/meet/issues/new?assignees=&labels=enhancement&template=Feature_request.md) or [bug report](https://github.com/suitenumerique/meet/issues/new?assignees=&labels=bug&template=Bug_report.md)
+### Start by saying hi
 
+**The best first contribution is simply to come say hi.**
+
+Before opening a PR, especially a larger one, or one written with the help of AI, we encourage you to reach out to a maintainer on our [Matrix channel](https://matrix.to/#/#meet-official:matrix.org) (@antoine.lebaud:matrix.org).
+
+Getting in touch early helps us align on goals, avoid duplicated or wasted effort, and build a community that stays active, welcoming, and fun to be part of. There are no silly questions here: whether you’ve shipped hundreds of PRs or you’re just getting started, you’re welcome.
+
+### AI contributions
+
+AI-assisted contributions are welcome. But code is never the end goal. What matters most is building relationships, sharing knowledge, and growing a sustainable community over time.
+
+If your contribution has been heavily generated with AI, please be transparent about it. This helps maintainers review it with the right context and respects the time they invest in the project.
+
+Using AI does not transfer ownership of the contribution: you should still fully understand the code, the problem it solves, and the reasoning behind the approach you propose. In short, even if AI helped write it, the why should still be yours.
+
+### Contributions beyond code
+
+**Not technical? We need you too.**
+Open source is much more than code. Writing documentation, improving onboarding, translating content, answering questions, reporting bugs, or simply helping others feel welcome all make a huge difference.
+
+### Ways to contribute
+
+When you’re ready, here are a few ways to get involved:
+
+* 👋 **Say hello** and share your ideas with the community and maintainers on our [Matrix channel](https://matrix.to/#/#meet-official:matrix.org)
+* 🛠️ **Open a PR** by following our guide to [develop La Suite Meet locally](https://github.com/suitenumerique/meet/blob/main/docs/developping_locally.md)
+* 💡 **Suggest an idea** by opening a [feature request](https://github.com/suitenumerique/meet/issues/new?assignees=&labels=enhancement&template=Feature_request.md)
+* 🐛 **Report a bug** by opening a [bug report](https://github.com/suitenumerique/meet/issues/new?assignees=&labels=bug&template=Bug_report.md)
+
+Thank you for helping build something open, useful, and human. 💙
+
+### Community call
+
+We host a community call on the first Friday of every month to share updates, discuss ideas, and connect with contributors.
+
+Whether you’re actively contributing or just curious about the project, you’re welcome to join. More details are shared on the [Matrix channel](https://matrix.to/#/#meet-official:matrix.org).
 
 ## Philosophy
 

bin/Tiltfile

@@ -2,7 +2,7 @@ load('ext://uibutton', 'cmd_button', 'bool_input', 'location')
 load('ext://namespace', 'namespace_create', 'namespace_inject')
 namespace_create('meet')
 
-DEV_ENV = os.getenv('DEV_ENV', 'dev')
+DEV_ENV = os.getenv('DEV_ENV', 'dev-keycloak')
 
 if DEV_ENV == 'dev-dinum':
     update_settings(suppress_unused_image_warnings=["localhost:5001/meet-frontend-generic:latest"])
@@ -23,8 +23,8 @@ docker_build(
     live_update=[
         sync('../src/backend', '/app'),
         run(
-            'pip install -r /app/requirements.txt',
-            trigger=['./api/requirements.txt']
+            'uv sync --locked --no-dev',
+            trigger=['../src/backend/uv.lock', '../src/backend/pyproject.toml']
         )
     ]
 )
@@ -34,10 +34,11 @@ docker_build(
     'localhost:5001/meet-frontend-dinum:latest',
     context='..',
     dockerfile='../docker/dinum-frontend/Dockerfile',
-    only=['./src/frontend', './docker', './.dockerignore'],
+    only=['./src/frontend', './src/addons', './docker', './.dockerignore'],
     target = 'frontend-production',
     live_update=[
         sync('../src/frontend', '/home/frontend'),
+        sync('../src/addons', '/home/addons'),
     ]
 )
 clean_old_images('localhost:5001/meet-frontend-dinum')
@@ -95,18 +96,34 @@ docker_build(
 )
 clean_old_images('localhost:5001/meet-livekit')
 
-k8s_yaml(local('cd ../src/helm && helmfile -n meet -e ${DEV_ENV:-dev} template .'))
+load('ext://secret', 'secret_yaml_generic')
+k8s_yaml(secret_yaml_generic(
+    name="secret-dev",
+    from_env_file="../env.d/development/kube-secret"
+))
+
+k8s_yaml(local('cd ../src/helm && helmfile -n meet -e ${DEV_ENV:-dev-keycloak} template .'))
 
 k8s_resource('minio-bucket', resource_deps=['minio'])
 k8s_resource('meet-backend', resource_deps=['postgresql', 'minio', 'redis', 'livekit-livekit-server'])
 k8s_resource('meet-celery-backend', resource_deps=['redis'])
 k8s_resource('meet-celery-summarize', resource_deps=['redis'])
-k8s_resource('meet-celery-transcribe', resource_deps=['redis'])
-k8s_resource('meet-backend-migrate', resource_deps=['meet-backend'])
+k8s_resource('meet-celery-summary-backend', resource_deps=['redis'])
+k8s_resource('meet-celery-transcribe-default', resource_deps=['redis'])
 k8s_resource('livekit-livekit-server', resource_deps=['redis'])
 k8s_resource('livekit-livekit-server-test-connection', resource_deps=['livekit-livekit-server'])
 k8s_resource('keycloak', resource_deps=['kc-postgresql'])
-k8s_resource('meet-backend-createsuperuser', resource_deps=['meet-backend-migrate'])
+# Trigger once on launch
+k8s_resource(
+    'meet-backend-createsuperuser',
+    resource_deps=['meet-backend-migrate'],
+    trigger_mode=TRIGGER_MODE_MANUAL,
+)
+k8s_resource(
+    'meet-backend-migrate',
+    resource_deps=['meet-backend'],
+    trigger_mode=TRIGGER_MODE_MANUAL,
+)
 
 migration = '''
 set -eu

bin/buildpack_postfrontend.sh

@@ -47,4 +47,3 @@ mv src/backend/* ./
 mv deploy/paas/* ./
 
 echo "3.13" > .python-version
-echo "." > requirements.txt

bin/prepare-release.sh

@@ -101,6 +101,12 @@ update_npm_version "mail"
 # Update backend pyproject.toml
 update_python_version "backend"
 
+# Run uv lock in backend
+print_info "Running uv lock in backend..."
+cd "src/backend"
+uv lock
+cd -
+
 # Update summary pyproject.toml
 update_python_version "summary"
 
@@ -149,6 +155,7 @@ echo "      - src/frontend/package.json"
 echo "      - src/sdk/package.json"
 echo "      - src/mail/package.json"
 echo "      - src/backend/pyproject.toml"
+echo "      - src/backend/uv.lock"
 echo "      - src/summary/pyproject.toml"
 echo "      - src/agents/pyproject.toml"
 echo "      - CHANGELOG.md"

compose.yml

@@ -93,7 +93,7 @@ services:
     networks:
       - resource-server
       - default
-  
+
   celery-dev:
     user: ${DOCKER_USER:-1000}
     image: meet:backend-development
@@ -237,14 +237,42 @@ services:
       - livekit-egress
 
   livekit-egress:
-      image: livekit/egress:v1.11.0
-      environment:
-        EGRESS_CONFIG_FILE: ./livekit-egress.yaml
-      volumes:
-        - ./docker/livekit/config/livekit-egress.yaml:/livekit-egress.yaml
-        - ./docker/livekit/out:/out
-      depends_on:
-        - redis
+    image: livekit/egress:v1.11.0
+    environment:
+      EGRESS_CONFIG_FILE: ./livekit-egress.yaml
+    volumes:
+      - ./docker/livekit/config/livekit-egress.yaml:/livekit-egress.yaml
+      - ./docker/livekit/out:/out
+    depends_on:
+      - redis
+
+  metadata-collector-dev:
+    build:
+      context: ./src/agents
+      target: development
+    command: ["python", "metadata_collector.py", "dev"]
+    env_file:
+      - env.d/development/metadata_collector
+    volumes:
+      - ./src/agents:/app
+      - /app/.venv
+    depends_on:
+      - livekit
+      - minio
+    develop:
+      watch:
+        - action: rebuild
+          path: ./src/agents
+
+  multi-user-transcriber-dev:
+    build:
+      context: ./src/agents
+      target: development
+    env_file:
+      - env.d/development/multi_user_transcriber
+    volumes:
+      - ./src/agents:/app
+      - /app/.venv
 
   redis-summary:
     image: redis

docker/dinum-frontend/Dockerfile

@@ -38,16 +38,34 @@ COPY ./docker/dinum-frontend/assets/ \
 COPY ./docker/dinum-frontend/fonts/ \
     ./dist/assets/fonts/
 
+# ---- Addons builder image ----
+FROM node:20-alpine AS addons-builder
+
+WORKDIR /home/addons/outlook
+
+COPY ./src/addons/outlook/package.json ./package.json
+COPY ./src/addons/outlook/package-lock.json ./package-lock.json
+
+RUN npm ci
+
+COPY ./src/addons/outlook/ .
+
+RUN npx webpack --mode production
+
+
 # ---- Front-end image ----
-FROM nginxinc/nginx-unprivileged:alpine3.21 AS frontend-production
+FROM nginxinc/nginx-unprivileged:alpine3.23 AS frontend-production
 
 USER root
-RUN apk update && apk upgrade libssl3 \
-    libcrypto3 \
-    libxml2>=2.12.7-r2 \
-    libxslt>=1.1.39-r2 \
-    libexpat>=2.7.2-r0 \
-    libpng>=1.6.53-r0
+
+# Security patches for known CVEs
+RUN apk update && apk upgrade  \
+    libcrypto3>=3.5.7-r0 \
+    libssl3>=3.5.7-r0 \
+    musl \
+    musl-utils \
+    zlib>=1.3.2-r0 \
+    && apk del curl
 
 USER nginx
 
@@ -59,7 +77,11 @@ COPY --from=meet-builder \
     /home/frontend/dist \
     /usr/share/nginx/html
 
-COPY ./src/frontend/default.conf /etc/nginx/conf.d
+COPY --from=addons-builder \
+    /home/addons/outlook/dist \
+    /usr/share/nginx/html/addons/outlook
+
+COPY ./docker/dinum-frontend/nginx/default.conf /etc/nginx/conf.d
 COPY ./docker/files/usr/local/bin/entrypoint /usr/local/bin/entrypoint
 
 ENTRYPOINT [ "/usr/local/bin/entrypoint" ]

docker/dinum-frontend/nginx/default.conf

@@ -0,0 +1,85 @@
+server {
+  listen 8080;
+  server_name localhost;
+  server_tokens off;
+
+  root /usr/share/nginx/html;
+
+  location = /.well-known/windows-app-web-link {
+      default_type application/json;
+      alias /usr/share/nginx/html/.well-known/windows-app-web-link;
+      add_header Content-Disposition "attachment; filename=windows-app-web-link";
+  }
+
+  # Manifest — fetched, never iframed
+  location = /addons/outlook/manifest.xml {
+      alias /usr/share/nginx/html/addons/outlook/manifest.xml;
+
+      add_header Access-Control-Allow-Origin "*";
+      add_header Cache-Control "no-cache, no-store, must-revalidate";
+      add_header X-Frame-Options "DENY";
+      add_header Content-Security-Policy "frame-ancestors 'none'";
+  }
+
+  location = /addons/outlook/assets/ {
+      return 404;
+  }
+
+  location ~* ^/addons/outlook/assets/(.+\.(?:css|js|json|png|jpg|jpeg|gif|ico|svg|woff|woff2|ttf|eot))/?$ {
+      root /usr/share/nginx/html;
+      expires 30d;
+      add_header Cache-Control "public, max-age=2592000, immutable" always;
+      add_header Access-Control-Allow-Origin "*";
+      add_header Vary "Origin" always;
+  }
+
+  location = /addons/outlook/ {
+      return 404;
+  }
+
+  location ~ ^/addons/outlook(/.*)?$ {
+      alias /usr/share/nginx/html/addons/outlook$1;
+      error_page 404 =200 /index.html;
+      add_header Cache-Control "no-cache, no-store, must-revalidate";
+      add_header Pragma "no-cache" always;
+      add_header Expires 0 always;
+
+      set $ms_domains "https://*.live.com https://*.office.com https://*.microsoft.com https://*.office365.com https://*.sharepoint.com";
+
+      set $nonce $request_id;
+
+      set $csp "default-src 'self'; upgrade-insecure-requests; ";
+      set $csp "${csp}frame-ancestors ${ms_domains}; ";
+      set $csp "${csp}script-src 'nonce-${nonce}' 'strict-dynamic'; ";
+      set $csp "${csp}style-src 'self' 'unsafe-inline'; ";
+      set $csp "${csp}img-src 'self' data:; ";
+      set $csp "${csp}font-src 'self' data:; ";
+      set $csp "${csp}connect-src 'self' ${ms_domains}; ";
+      set $csp "${csp}frame-src 'none'; ";
+      set $csp "${csp}object-src 'none'; ";
+      set $csp "${csp}base-uri 'none'; ";
+
+      add_header Content-Security-Policy $csp;
+
+      sub_filter 'NONCE_PLACEHOLDER' $nonce;
+      sub_filter_once off;
+  }
+
+  # Serve static files with caching
+  location ~* ^/assets/.*\.(css|js|json|png|jpg|jpeg|gif|ico|svg|woff|woff2|ttf|eot)$ {
+      expires 30d;
+      add_header Cache-Control "public, max-age=2592000";
+  }
+
+  # Serve static files
+  location / {
+      try_files $uri $uri/ /index.html;
+      # Add no-cache headers
+      add_header Cache-Control "no-cache, no-store, must-revalidate";
+      add_header Pragma "no-cache";  # HTTP 1.0 header for backward compatibility
+      add_header Expires 0;
+  }
+
+  # Optionally, handle 404 errors by redirecting to index.html
+  error_page 404 =200 /index.html;
+}

docs/features/recording.md

@@ -96,10 +96,17 @@ sequenceDiagram
 | **RECORDING_WORKER_CLASSES**            | Dict        | `{ "screen_recording": "core.recording.worker.services.VideoCompositeEgressService", "transcript": "core.recording.worker.services.AudioCompositeEgressService" }` | Maps recording types to their worker service classes.                                                                                                                                                                                                                                              |
 | **RECORDING_EVENT_PARSER_CLASS**        | String      | `"core.recording.event.parsers.MinioParser"`                                                                                                                       | Class responsible for parsing storage events and updating the backend.                                                                                                                                                                                                                             |
 | **RECORDING_ENABLE_STORAGE_EVENT_AUTH** | Boolean     | `True`                                                                                                                                                             | Enable authentication for storage event webhook requests.                                                                                                                                                                                                                                          |
-| **RECORDING_STORAGE_EVENT_ENABLE**      | Boolean     | `False`                                                                                                                                                            | Enable handling of storage events (must configure webhook in storage).                                                                                                                                                                                                                             |
+| **RECORDING_STORAGE_EVENT_ENABLE**      | Boolean     | `False`                                                                                                                                                            | Enable handling of storage events (must configure webhook in storage). If `False`, fallback to LiveKit egress complete webhook.                                                    |
 | **RECORDING_STORAGE_EVENT_TOKEN**       | Secret/File | `None`                                                                                                                                                             | Token used to authenticate storage webhook requests, if `RECORDING_ENABLE_STORAGE_EVENT_AUTH` is enabled.                                                                                                                                                                                          |
 | **RECORDING_EXPIRATION_DAYS**           | Integer     | `None`                                                                                                                                                             | Number of days before recordings expire. Should match bucket lifecycle policy. Set to `None` for no expiration.                                                                                                                                                                                    |
 | **RECORDING_MAX_DURATION**              | Integer     | `None`                                                                                                                                                             | Maximum duration of a recording in milliseconds. Must be synced with the LiveKit Egress configuration. Set to None for unlimited duration. When the maximum duration is reached, the recording is automatically stopped and saved, and the user is prompted in the frontend with an alert message. |
+| **RECORDING_ENCODING_ENABLED**          | Boolean     | `False`                                                                                                                                                            | When `False`, LiveKit Egress uses its built-in `H264_720P_30` preset. When `True`, the `RECORDING_ENCODING_*` values below are sent to LiveKit as advanced `EncodingOptions`. See [Tuning recording encoding](#tuning-recording-encoding).                                                          |
+| **RECORDING_ENCODING_WIDTH**            | Integer     | `1280`                                                                                                                                                             | Recording video width in pixels. Only applied when `RECORDING_ENCODING_ENABLED` is `True`.                                                                                                                                                                                                         |
+| **RECORDING_ENCODING_HEIGHT**           | Integer     | `720`                                                                                                                                                              | Recording video height in pixels. Only applied when `RECORDING_ENCODING_ENABLED` is `True`.                                                                                                                                                                                                        |
+| **RECORDING_ENCODING_FRAMERATE**        | Integer     | `30`                                                                                                                                                               | Recording video framerate (fps). Directly impacts egress worker CPU (roughly linear). Only applied when `RECORDING_ENCODING_ENABLED` is `True`.                                                                                                                                                    |
+| **RECORDING_ENCODING_VIDEO_BITRATE_KBPS** | Integer   | `3000`                                                                                                                                                             | H.264 MAIN video bitrate in kbps. Only applied when `RECORDING_ENCODING_ENABLED` is `True`.                                                                                                                                                                                                        |
+| **RECORDING_ENCODING_AUDIO_BITRATE_KBPS** | Integer   | `128`                                                                                                                                                              | AAC audio bitrate in kbps. Only applied when `RECORDING_ENCODING_ENABLED` is `True`.                                                                                                                                                                                                               |
+| **RECORDING_ENCODING_KEY_FRAME_INTERVAL_S** | Float   | `4.0`                                                                                                                                                              | Keyframe interval in seconds. Drives seek granularity in the recorded MP4 (a player can only seek to keyframe boundaries). Larger values give the encoder slightly more bits for non-keyframe content at a fixed bitrate. `4.0` is a standard VOD value. Only applied when `RECORDING_ENCODING_ENABLED` is `True`. |
 
 
 ### Manual Storage Webhook
@@ -141,3 +148,54 @@ Using default project meet
 
 This allows you to verify which recordings are in progress, troubleshoot egress issues, and confirm that recordings are being processed correctly.
 
+## Tuning recording encoding
+
+By default, LiveKit Egress records with the built-in `H264_720P_30` preset: 1280×720 at 30 fps, 3000 kbps H.264 MAIN video and 128 kbps AAC audio. For a one-hour meeting this produces a file of roughly **1.4 GB**, which is often heavier than necessary for talking-head content and screen sharing.
+
+The `RECORDING_ENCODING_*` settings let operators override this preset without modifying the source. Values are passed straight through LiveKit's `EncodingOptions.advanced` to the GStreamer pipeline (`x264enc` for video, `faac` for audio), so there are no hidden conversions — what you set is what the encoder receives.
+
+### How values map to GStreamer
+
+| Setting                               | GStreamer element | Property                           |
+| ------------------------------------- | ----------------- | ---------------------------------- |
+| `RECORDING_ENCODING_WIDTH/HEIGHT`     | capsfilter        | `video/x-raw,width=W,height=H`     |
+| `RECORDING_ENCODING_FRAMERATE`        | capsfilter        | `framerate=F/1`                    |
+| `RECORDING_ENCODING_VIDEO_BITRATE_KBPS` | `x264enc`       | `bitrate=kbps` (kilobits)          |
+| `RECORDING_ENCODING_KEY_FRAME_INTERVAL_S` | `x264enc`     | `key-int-max = interval × fps`     |
+| `RECORDING_ENCODING_AUDIO_BITRATE_KBPS` | `faac`          | `bitrate = kbps × 1000` (bits)     |
+
+The H.264 profile is fixed to MAIN and the x264 `speed-preset` to `veryfast` by LiveKit (real-time constraint) — lowering the framerate is therefore the main lever to save CPU, while lowering the bitrate is the main lever to shrink the output file.
+
+### Reference profiles
+
+Rough 30-minute file-size estimates assume video + audio bitrate multiplied by duration. Actual sizes vary with content (static talking heads compress better than heavy screen motion). Egress CPU figures are indicative, measured on a single Ryzen laptop core saturated by the default preset (= 100 %); scaling is roughly linear with `framerate × bitrate` but the absolute numbers depend on the host hardware.
+
+| Profile                | Resolution | FPS | Video (kbps) | Audio (kbps) | Keyframe (s) | ~ size / 30 min | Egress CPU (vs. default) | Suitable for                                        |
+| ---------------------- | ---------- | --- | ------------ | ------------ | ------------ | --------------- | ------------------------ | --------------------------------------------------- |
+| Default (preset)       | 1280×720   | 30  | 3000         | 128          | 4            | **~690 MB**     | 100 %                    | Unchanged LiveKit behaviour                         |
+| Balanced               | 1280×720   | 20  | 1000         | 96           | 4            | ~240 MB         | ~67 %                    | Mixed content, moderate motion                      |
+| **Low CPU / small file** | 1280×720 | 15  | 600          | 64           | 4            | **~150 MB**     | ~50 %                    | Talking-head dominant meetings + occasional slides ★ |
+| Slide-heavy            | 1280×720   | 15  | 900          | 64           | 4            | ~210 MB         | ~55 %                    | Frequent dense screen sharing (decks, IDE, docs)    |
+| Minimum CPU            | 960×540    | 15  | 500          | 64           | 4            | ~125 MB         | ~30 %                    | Voice-first meetings, readable text not required    |
+| Audio-heavy fallback   | 1280×720   | 10  | 400          | 96           | 4            | ~110 MB         | ~35 %                    | Long webinars, low motion                           |
+
+★ Recommended starting point for typical LaSuite Meet usage.
+
+Environment variables for the **Low CPU / small file** profile:
+
+```bash
+RECORDING_ENCODING_ENABLED=True
+RECORDING_ENCODING_WIDTH=1280
+RECORDING_ENCODING_HEIGHT=720
+RECORDING_ENCODING_FRAMERATE=15
+RECORDING_ENCODING_VIDEO_BITRATE_KBPS=600
+RECORDING_ENCODING_AUDIO_BITRATE_KBPS=64
+RECORDING_ENCODING_KEY_FRAME_INTERVAL_S=4.0
+```
+
+### Caveats
+
+- **Screen-share readability — think bits/frame, not bitrate**: at 720p, text legibility starts to break down below ~40 kbits/frame (= `bitrate ÷ framerate`). The recommended preset (600 kbps × 15 fps) sits at exactly that threshold, comfortable for talking heads with occasional slide sharing. The same 600 kbps at 30 fps would only deliver 20 kbits/frame and visibly blur dense slides — which is why **lowering framerate is a more screen-share-friendly lever than lowering bitrate**. For deck-heavy or IDE-share meetings, prefer the **Slide-heavy** profile (900 kbps × 15 fps ≈ 60 kbits/frame).
+- **Motion handling**: the `veryfast` x264 preset is set by LiveKit and cannot be overridden here. Low-bitrate settings will therefore show more artefacts on fast motion than an offline re-encode with a slower preset would. This is the other reason FPS reduction is the safer tuning lever for meeting recordings.
+- **Audio**: AAC at 64 kbps stereo is transparent for voice but starts to compress music noticeably. Keep 128 kbps if you expect music playback in meetings.
+- **Codec choice**: H.264 MAIN is hardcoded on purpose. Switching to HEVC or VP9 would increase egress CPU cost 2×–5×, defeating the goal of this tuning.

docs/features/transcription.md

@@ -80,7 +80,6 @@ sequenceDiagram
 | whisperx_api_key         | Secret    | —                                                                     | API key for accessing WhisperX.                                                                                                                                         |
 | whisperx_base_url        | String    | `"https://api.whisperx.com/v1"`                                       | Base URL for the WhisperX API.                                                                                                                                          |
 | whisperx_asr_model       | String    | `"whisper-1"`                                                         | ASR model used for transcription.                                                                                                                                       |
-| whisperx_max_retries     | Integer   | `0`                                                                   | Maximum number of retries for WhisperX API requests.                                                                                                                    |
 | webhook_max_retries      | Integer   | `2`                                                                   | Maximum retries for webhook requests.                                                                                                                                   |
 | webhook_status_forcelist | List[Int] | `[502, 503, 504]`                                                     | HTTP status codes triggering webhook retry.                                                                                                                             |
 | webhook_backoff_factor   | Float     | `0.1`                                                                 | Exponential backoff factor for webhook retries.                                                                                                                         |

docs/installation/kubernetes.md

@@ -244,6 +244,69 @@ meet-admin               <none>   meet.127.0.0.1.nip.io       localhost   80, 44
 
 You can use LaSuite Meet on https://meet.127.0.0.1.nip.io from the local device. The provisioning user in keycloak is meet/meet.
 
+## Rebranding the favicon
+
+The favicon is bundled into the frontend image and served as a set of static
+files from `/usr/share/nginx/html` (`favicon.ico`, `favicon-16x16.png`,
+`favicon-32x32.png`, `apple-touch-icon.png`, `android-chrome-192x192.png`,
+`android-chrome-512x512.png`, `icon.png`). To rebrand without forking and
+rebuilding the image, overlay your own icons onto those paths with a volume —
+this serves the right icon from the first byte (no rebuild, no flash) and
+covers every variant, including the iOS home-screen and Android/PWA icons.
+
+Put your icons in a `ConfigMap` (`binaryData` keeps the PNGs intact)…
+
+```yaml
+apiVersion: v1
+kind: ConfigMap
+metadata:
+  name: meet-favicon
+binaryData:
+  # base64 of each replacement icon
+  favicon.ico: <base64…>
+  favicon-16x16.png: <base64…>
+  favicon-32x32.png: <base64…>
+  apple-touch-icon.png: <base64…>
+  android-chrome-192x192.png: <base64…>
+  android-chrome-512x512.png: <base64…>
+```
+
+```bash
+# e.g. build the ConfigMap straight from a directory of icons
+$ kubectl create configmap meet-favicon --from-file=./my-icons/
+```
+
+…then mount each file over the bundled one via the chart's
+`frontend.extraVolumes` / `frontend.extraVolumeMounts` (the `subPath` mounts
+the single file without hiding the rest of `html/`):
+
+```yaml
+frontend:
+  extraVolumes:
+    - name: favicon
+      configMap:
+        name: meet-favicon
+  extraVolumeMounts:
+    - name: favicon
+      mountPath: /usr/share/nginx/html/favicon.ico
+      subPath: favicon.ico
+    - name: favicon
+      mountPath: /usr/share/nginx/html/favicon-16x16.png
+      subPath: favicon-16x16.png
+    - name: favicon
+      mountPath: /usr/share/nginx/html/favicon-32x32.png
+      subPath: favicon-32x32.png
+    - name: favicon
+      mountPath: /usr/share/nginx/html/apple-touch-icon.png
+      subPath: apple-touch-icon.png
+    - name: favicon
+      mountPath: /usr/share/nginx/html/android-chrome-192x192.png
+      subPath: android-chrome-192x192.png
+    - name: favicon
+      mountPath: /usr/share/nginx/html/android-chrome-512x512.png
+      subPath: android-chrome-512x512.png
+```
+
 ## All options
 
 These are the environmental options available on meet backend.
@@ -344,7 +407,7 @@ These are the environmental options available on meet backend.
 | RECORDING_WORKER_CLASSES                        | Worker classes for recording                                                                                                                                 | {"screen_recording": "core.recording.worker.services.VideoCompositeEgressService","transcript": "core.recording.worker.services.AudioCompositeEgressService"} |
 | RECORDING_EVENT_PARSER_CLASS                    | Storage event engine for recording                                                                                                                           | core.recording.event.parsers.MinioParser                                                                                                                      |
 | RECORDING_ENABLE_STORAGE_EVENT_AUTH             | Enable storage event authorization                                                                                                                           | true                                                                                                                                                          |
-| RECORDING_STORAGE_EVENT_ENABLE                  | Enable recording storage events                                                                                                                              | false                                                                                                                                                         |
+| RECORDING_STORAGE_EVENT_ENABLE                  | Enable recording storage events. If false, fallback to egress webhook.                                                                                                                           | false                                                                                                                                                         |
 | RECORDING_STORAGE_EVENT_TOKEN                   | Recording storage event token                                                                                                                                |                                                                                                                                                               |
 | RECORDING_EXPIRATION_DAYS                       | Recording expiration in days                                                                                                                                 |                                                                                                                                                               |
 | RECORDING_MAX_DURATION                          | Maximum recording duration in milliseconds. Must match LiveKit Egress configuration exactly.                                                                 |                                                                                                                                                               |

docs/openapi.yaml

@@ -185,6 +185,7 @@ paths:
                           pin_code: "123456"
                           phone_number: "+1-555-0100"
                           default_country: "US"
+                        configuration: {}
         '401':
           $ref: '#/components/responses/UnauthorizedError'
         '403':
@@ -198,10 +199,6 @@ paths:
       description: |
         Creates a new room with secure defaults for external API usage.
         
-        **Restrictions:**
-        - Rooms are always created with `trusted` access (no public rooms via API)
-        - Room access_level can be updated from the webapp interface.
-        
         **Defaults:**
         - Delegated user is set as owner
         - Room slug auto-generated for uniqueness
@@ -218,8 +215,17 @@ paths:
               $ref: '#/components/schemas/RoomCreate'
             examples:
               emptyBody:
-                summary: No parameters (default)
-                value: {}
+                summary: No parameters (use all defaults)
+                value: { }
+              withAccessLevel:
+                summary: Specify access level
+                value:
+                  access_level: "trusted"
+              withConfiguration:
+                summary: Provide room configuration
+                value:
+                  configuration:
+                    everyone_can_mute: true
       responses:
         '201':
           description: Room created successfully
@@ -269,6 +275,7 @@ paths:
                       pin_code: "123456"
                       phone_number: "+1-555-0100"
                       default_country: "US"
+                    configuration: {}
         '401':
           $ref: '#/components/responses/UnauthorizedError'
         '403':
@@ -344,8 +351,56 @@ components:
 
     RoomCreate:
       type: object
-      description: Empty object - all room properties are auto-generated
-      properties: {}
+      description: |
+        Optional fields for room creation. All fields have secure defaults if omitted.
+      properties:
+        access_level:
+          $ref: '#/components/schemas/RoomAccessLevel'
+        configuration:
+          $ref: '#/components/schemas/RoomConfiguration'
+
+    RoomConfiguration:
+      type: object
+      description: |
+        Optional room behaviour settings. Unknown fields are rejected.
+        All fields are optional and default to `null` (server-side defaults apply).
+      properties:
+        can_publish_sources:
+          type: array
+          nullable: true
+          description: |
+            Restricts which media tracks participants are allowed to publish.
+            If `null`, all sources are permitted.
+          items:
+            type: string
+            enum:
+              - camera
+              - microphone
+              - screen_share
+              - screen_share_audio
+          example: [ "camera", "microphone" ]
+        everyone_can_mute:
+          type: boolean
+          nullable: true
+          description: |
+            Whether any participant can mute others, or only the room owner/moderator.
+            If `null`, the server default applies.
+          example: true
+      additionalProperties: false
+
+    RoomAccessLevel:
+      type: string
+      enum:
+        - public
+        - trusted
+        - restricted
+      description: |
+        Controls who can join the room without going through the lobby.
+
+        - `public`: Anyone with the room link can join directly, no authentication required.
+        - `trusted`: Authenticated users join directly. Unauthenticated users wait in the lobby for approval.
+        - `restricted`: Only participants explicitly trusted by the owner bypass the lobby. Everyone else waits for approval regardless of authentication.
+      example: "trusted"
 
     Room:
       type: object
@@ -362,10 +417,7 @@ components:
           description: URL-friendly room identifier (auto-generated)
           example: "aze-eere-zer"
         access_level:
-          type: string
-          readOnly: true
-          description: Room access level (always 'trusted' for API-created rooms)
-          example: "trusted"
+          $ref: '#/components/schemas/RoomAccessLevel'
         url:
           type: string
           format: uri
@@ -393,6 +445,8 @@ components:
               type: string
               description: Default country code
               example: "US"
+        configuration:
+          $ref: '#/components/schemas/RoomConfiguration'
 
     OAuthError:
       type: object

docs/resource_server.yaml

@@ -48,7 +48,7 @@ paths:
       summary: List rooms
       description: |
         Returns a list of rooms accessible to the authenticated user.
-        Only rooms where the delegated user has access will be returned.
+        Only rooms where the user has access will be returned.
       operationId: listRooms
       security:
         - BearerAuth: [rooms:list]
@@ -108,6 +108,7 @@ paths:
                           pin_code: "123456"
                           phone_number: "+1-555-0100"
                           default_country: "US"
+                        configuration: { }
         '401':
           $ref: '#/components/responses/UnauthorizedError'
         '403':
@@ -120,13 +121,9 @@ paths:
       summary: Create a room
       description: |
         Creates a new room with secure defaults for external API usage.
-        
-        **Restrictions:**
-        - Rooms are always created with `trusted` access (no public rooms via API)
-        - Room access_level can be updated from the webapp interface.
-        
+
         **Defaults:**
-        - Delegated user is set as owner
+        - user is set as owner
         - Room slug auto-generated for uniqueness
         - Telephony PIN auto-generated when enabled
         - Creation tracked with application client_id for auditing
@@ -141,8 +138,17 @@ paths:
               $ref: '#/components/schemas/RoomCreate'
             examples:
               emptyBody:
-                summary: No parameters (default)
-                value: {}
+                summary: No parameters (use all defaults)
+                value: { }
+              withAccessLevel:
+                summary: Specify access level
+                value:
+                  access_level: "trusted"
+              withConfiguration:
+                summary: Provide room configuration
+                value:
+                  configuration:
+                    everyone_can_mute: true
       responses:
         '201':
           description: Room created successfully
@@ -192,6 +198,7 @@ paths:
                       pin_code: "123456"
                       phone_number: "+1-555-0100"
                       default_country: "US"
+                    configuration: { }
         '401':
           $ref: '#/components/responses/UnauthorizedError'
         '403':
@@ -210,65 +217,58 @@ components:
         Include in requests as: `Authorization: Bearer <token>`
 
   schemas:
-    TokenRequest:
-      type: object
-      required:
-        - client_id
-        - client_secret
-        - grant_type
-        - scope
-      properties:
-        client_id:
-          type: string
-          description: Application client identifier
-          example: "550e8400-e29b-41d4-a716-446655440000"
-        client_secret:
-          type: string
-          format: password
-          writeOnly: true
-          description: Application secret key
-          example: "1234567890abcdefghijklmnopqrstuvwxyz"
-        grant_type:
-          type: string
-          enum:
-            - client_credentials
-          description: OAuth2 grant type (must be 'client_credentials')
-          example: "client_credentials"
-        scope:
-          type: string
-          format: email
-          description: |
-            Email address of the user to delegate.
-            The application will act on behalf of this user.
-            Note: This parameter is named 'scope' to align with OAuth2 conventions,
-            but accepts an email address to identify the user. This design allows
-            for future extensibility.
-          example: "user@example.com"
-
-    TokenResponse:
-      type: object
-      properties:
-        access_token:
-          type: string
-          description: JWT access token
-          example: "eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJpc3MiOiJtZWV0LWFwaSIsImF1ZCI6Im1lZXQtY2xpZW50cyIsImlhdCI6MTcwOTQ5MTIwMCwiZXhwIjoxNzA5NDk0ODAwLCJjbGllbnRfaWQiOiI1NTBlODQwMC1lMjliLTQxZDQtYTcxNi00NDY2NTU0NDAwMDAiLCJzY29wZSI6InJvb21zOmxpc3Qgcm9vbXM6cmV0cmlldmUgcm9vbXM6Y3JlYXRlIiwidXNlcl9pZCI6IjdiOGQ5YzQwLTNhMmItNGVkZi04NzFjLTJmM2Q0ZTVmNmE3YiIsImRlbGVnYXRlZCI6dHJ1ZX0.signature"
-        token_type:
-          type: string
-          description: Token type (always 'Bearer')
-          example: "Bearer"
-        expires_in:
-          type: integer
-          description: Token lifetime in seconds
-          example: 3600
-        scope:
-          type: string
-          description: Space-separated list of granted permission scopes
-          example: "rooms:list rooms:retrieve rooms:create"
-
     RoomCreate:
       type: object
-      description: Empty object - all room properties are auto-generated
-      properties: {}
+      description: |
+        Optional fields for room creation. All fields have secure defaults if omitted.
+      properties:
+        access_level:
+          $ref: '#/components/schemas/RoomAccessLevel'
+        configuration:
+          $ref: '#/components/schemas/RoomConfiguration'
+
+    RoomConfiguration:
+      type: object
+      description: |
+        Optional room behaviour settings. Unknown fields are rejected.
+        All fields are optional and default to `null` (server-side defaults apply).
+      properties:
+        can_publish_sources:
+          type: array
+          nullable: true
+          description: |
+            Restricts which media tracks participants are allowed to publish.
+            If `null`, all sources are permitted.
+          items:
+            type: string
+            enum:
+              - camera
+              - microphone
+              - screen_share
+              - screen_share_audio
+          example: [ "camera", "microphone" ]
+        everyone_can_mute:
+          type: boolean
+          nullable: true
+          description: |
+            Whether any participant can mute others, or only the room owner/moderator.
+            If `null`, the server default applies.
+          example: true
+      additionalProperties: false
+
+    RoomAccessLevel:
+      type: string
+      enum:
+        - public
+        - trusted
+        - restricted
+      description: |
+        Controls who can join the room without going through the lobby.
+
+        - `public`: Anyone with the room link can join directly, no authentication required.
+        - `trusted`: Authenticated users join directly. Unauthenticated users wait in the lobby for approval.
+        - `restricted`: Only participants explicitly trusted by the owner bypass the lobby. Everyone else waits for approval regardless of authentication.
+      example: "trusted"
 
     Room:
       type: object
@@ -285,10 +285,7 @@ components:
           description: URL-friendly room identifier (auto-generated)
           example: "aze-eere-zer"
         access_level:
-          type: string
-          readOnly: true
-          description: Room access level (always 'trusted' for API-created rooms)
-          example: "trusted"
+          $ref: '#/components/schemas/RoomAccessLevel'
         url:
           type: string
           format: uri
@@ -316,6 +313,8 @@ components:
               type: string
               description: Default country code
               example: "US"
+        configuration:
+          $ref: '#/components/schemas/RoomConfiguration'
 
     OAuthError:
       type: object

env.d/development/common.dist

@@ -57,6 +57,7 @@ OIDC_RS_CLIENT_SECRET=ThisIsAnExampleKeyForDevPurposeOnly
 LIVEKIT_API_SECRET=secret
 LIVEKIT_API_KEY=devkey
 LIVEKIT_API_URL=http://127.0.0.1.nip.io:7880
+LIVEKIT_INTERNAL_URL=http://livekit:7880
 LIVEKIT_VERIFY_SSL=False
 ALLOW_UNREGISTERED_ROOMS=False
 
@@ -68,9 +69,27 @@ SUMMARY_SERVICE_ENDPOINT=http://app-summary-dev:8000/api/v1/tasks/
 SUMMARY_SERVICE_API_TOKEN=password
 RECORDING_DOWNLOAD_BASE_URL=http://localhost:3000/recording
 
+# Recording encoding (LiveKit Egress advanced options).
+# When RECORDING_ENCODING_ENABLED is False (default), LiveKit uses its built-in
+# H264_720P_30 preset (1280x720, 30fps, 3000 kbps). Enable and tune to reduce
+# file size and CPU load on the egress worker.
+# RECORDING_ENCODING_ENABLED=False
+# RECORDING_ENCODING_WIDTH=1280
+# RECORDING_ENCODING_HEIGHT=720
+# RECORDING_ENCODING_FRAMERATE=30
+# RECORDING_ENCODING_VIDEO_BITRATE_KBPS=3000
+# RECORDING_ENCODING_AUDIO_BITRATE_KBPS=128
+# RECORDING_ENCODING_KEY_FRAME_INTERVAL_S=4.0
+
 # Telephony
 ROOM_TELEPHONY_ENABLED=True
 
+# Metadata
+METADATA_COLLECTOR_ENABLED=True
+
+# Subtitle
+ROOM_SUBTITLE_ENABLED=False
+
 FRONTEND_USE_FRENCH_GOV_FOOTER=False
 FRONTEND_USE_PROCONNECT_BUTTON=False
 
@@ -79,3 +98,4 @@ EXTERNAL_API_ENABLED=True
 APPLICATION_JWT_AUDIENCE=http://localhost:8071/external-api/v1.0/
 APPLICATION_JWT_SECRET_KEY=devKey
 APPLICATION_BASE_URL=http://localhost:3000
+

env.d/development/kube-secret.dist

@@ -0,0 +1,4 @@
+WHISPERX_BASE_URL=https://configure-your-url.com
+WHISPERX_API_KEY=<key>
+LLM_BASE_URL=https://configure-your-url.com
+LLM_API_KEY=<key>

env.d/development/metadata_collector.dist

@@ -0,0 +1,9 @@
+LIVEKIT_URL=ws://livekit:7880
+LIVEKIT_API_KEY=devkey
+LIVEKIT_API_SECRET=secret
+
+AWS_S3_ENDPOINT_URL=minio:9000
+AWS_S3_ACCESS_KEY_ID=meet
+AWS_S3_SECRET_ACCESS_KEY=password
+AWS_STORAGE_BUCKET_NAME=meet-media-storage
+AWS_S3_SECURE_ACCESS=False

env.d/development/multi_user_transcriber.dist

@@ -0,0 +1,11 @@
+LIVEKIT_URL=ws://livekit:7880
+LIVEKIT_API_KEY=devkey
+LIVEKIT_API_SECRET=secret
+
+STT_PROVIDER=kyutai # kyutai, deepgram
+ENABLE_SILERO_VAD=False
+
+DEEPGRAM_API_KEY=
+
+KYUTAI_STT_BASE_URL=
+KYUTAI_API_KEY=

env.d/development/summary.dist

@@ -1,7 +1,7 @@
 APP_NAME="meet-app-summary-dev"
 APP_API_TOKEN="password"
 
-AWS_STORAGE_BUCKET_NAME="http://meet-media-storage"
+AWS_STORAGE_BUCKET_NAME="meet-media-storage"
 AWS_S3_ENDPOINT_URL="minio:9000"
 AWS_S3_SECURE_ACCESS=false
 
@@ -20,5 +20,13 @@ LLM_MODEL="albert-large"
 WEBHOOK_API_TOKEN="secret"
 WEBHOOK_URL="https://configure-your-url.com"
 
+IS_RESOLVE_SPEAKER_IDENTITIES_ENABLED=true
+RESOLVE_SPEAKER_IDENTITIES_DEFAULT_OVERLAP=0.5
+RESOLVE_SPEAKER_ENABLE_SPLIT_ON_WORDS=true
+RESOLVE_SPEAKER_MAX_WORD_DURATION=1
+
 POSTHOG_API_KEY="your-posthog-key"
 POSTHOG_ENABLED="False"
+
+# Transcription
+TRANSCRIPTION_SATISFACTION_FORM_BASE_URL=

src/addons/outlook/.eslintrc.json

@@ -0,0 +1,8 @@
+{
+  "plugins": [
+    "office-addins"
+  ],
+  "extends": [
+    "plugin:office-addins/recommended"
+  ]
+}

src/addons/outlook/babel.config.json

@@ -0,0 +1,12 @@
+{
+  "presets": [
+    [
+      "@babel/preset-env",
+      {
+        "targets": {
+          "esmodules": false
+        }
+      }
+    ],
+  ]
+}

src/addons/outlook/manifest.xml

@@ -0,0 +1,209 @@
+<?xml version="1.0" encoding="UTF-8" standalone="yes"?>
+<OfficeApp xmlns="http://schemas.microsoft.com/office/appforoffice/1.1" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns:bt="http://schemas.microsoft.com/office/officeappbasictypes/1.0" xmlns:mailappor="http://schemas.microsoft.com/office/mailappversionoverrides/1.0" xsi:type="MailApp">
+  <Id>a025f0f6-757a-4790-97f3-99c66c4a5795</Id>
+  <Version>0.0.2.0</Version>
+  <ProviderName>__APP_NAME__</ProviderName>
+  <DefaultLocale>fr-FR</DefaultLocale>
+  <DisplayName DefaultValue="__APP_NAME__"/>
+  <Description DefaultValue="Ajoutez facilement un lien de réunion __APP_NAME__ à vos emails et événements Outlook."/>
+  <IconUrl DefaultValue="https://localhost:3000/assets/icon-64.png"/>
+  <HighResolutionIconUrl DefaultValue="https://localhost:3000/assets/icon-128.png"/>
+  <SupportUrl DefaultValue="https://lasuite.crisp.help/fr/category/visio-15sakkg/"/>
+  <AppDomains>
+    <AppDomain>https://localhost:3000/</AppDomain>
+  </AppDomains>
+  <Hosts>
+    <Host Name="Mailbox"/>
+  </Hosts>
+  <Requirements>
+    <Sets>
+      <Set Name="Mailbox" MinVersion="1.1"/>
+    </Sets>
+  </Requirements>
+  <FormSettings>
+    <Form xsi:type="ItemRead">
+      <DesktopSettings>
+        <SourceLocation DefaultValue="https://localhost:3000/taskpane.html"/>
+        <RequestedHeight>250</RequestedHeight>
+      </DesktopSettings>
+    </Form>
+    <Form xsi:type="ItemEdit">
+      <DesktopSettings>
+        <SourceLocation DefaultValue="https://localhost:3000/taskpane.html"/>
+      </DesktopSettings>
+    </Form>
+  </FormSettings>
+  <Permissions>ReadWriteItem</Permissions>
+  <Rule xsi:type="RuleCollection" Mode="Or">
+    <Rule xsi:type="ItemIs" ItemType="Message" FormType="Read"/>
+    <Rule xsi:type="ItemIs" ItemType="Message" FormType="Edit"/>
+    <Rule xsi:type="ItemIs" ItemType="Appointment" FormType="Edit"/>
+  </Rule>
+  <DisableEntityHighlighting>false</DisableEntityHighlighting>
+  <VersionOverrides xmlns="http://schemas.microsoft.com/office/mailappversionoverrides" xsi:type="VersionOverridesV1_0">
+    <Requirements>
+      <bt:Sets DefaultMinVersion="1.3">
+        <bt:Set Name="Mailbox"/>
+      </bt:Sets>
+    </Requirements>
+    <Hosts>
+      <Host xsi:type="MailHost">
+        <DesktopFormFactor>
+          <FunctionFile resid="Commands.Url"/>
+
+          <!-- ─── Mail: Read ─────────────────────────────────────────── -->
+          <ExtensionPoint xsi:type="MessageReadCommandSurface">
+            <OfficeTab id="TabDefault">
+              <Group id="msgReadGroup">
+                <Label resid="GroupLabel"/>
+                <Control xsi:type="Button" id="msgReadOpenPaneButton">
+                  <Label resid="TaskpaneButton.Label"/>
+                  <Supertip>
+                    <Title resid="TaskpaneButton.Label"/>
+                    <Description resid="TaskpaneButton.Tooltip"/>
+                  </Supertip>
+                  <Icon>
+                    <bt:Image size="16" resid="Icon.16x16"/>
+                    <bt:Image size="32" resid="Icon.32x32"/>
+                    <bt:Image size="80" resid="Icon.80x80"/>
+                  </Icon>
+                  <Action xsi:type="ShowTaskpane">
+                    <SourceLocation resid="Taskpane.Url"/>
+                  </Action>
+                </Control>
+              </Group>
+            </OfficeTab>
+          </ExtensionPoint>
+
+          <!-- ─── Mail: Compose ─────────────────────────────────────── -->
+          <ExtensionPoint xsi:type="MessageComposeCommandSurface">
+            <OfficeTab id="TabDefault">
+              <Group id="msgComposeGroup">
+                <Label resid="GroupLabel"/>
+                <Control xsi:type="Button" id="msgComposeGenerateLinkButton">
+                  <Label resid="GenerateLink.Label"/>
+                  <Supertip>
+                    <Title resid="GenerateLink.Label"/>
+                    <Description resid="GenerateLink.Tooltip"/>
+                  </Supertip>
+                  <Icon>
+                    <bt:Image size="16" resid="Icon.16x16"/>
+                    <bt:Image size="32" resid="Icon.32x32"/>
+                    <bt:Image size="80" resid="Icon.80x80"/>
+                  </Icon>
+                  <Action xsi:type="ExecuteFunction">
+                    <FunctionName>generateMeetingLinkFromMail</FunctionName>
+                  </Action>
+                </Control>
+                <Control xsi:type="Button" id="msgComposeOpenPaneButton">
+                  <Label resid="TaskpaneButton.Label"/>
+                  <Supertip>
+                    <Title resid="TaskpaneButton.Label"/>
+                    <Description resid="TaskpaneButton.Tooltip"/>
+                  </Supertip>
+                  <Icon>
+                    <bt:Image size="16" resid="Settings.16x16"/>
+                    <bt:Image size="32" resid="Settings.32x32"/>
+                    <bt:Image size="80" resid="Settings.80x80"/>
+                  </Icon>
+                  <Action xsi:type="ShowTaskpane">
+                    <SourceLocation resid="Taskpane.Url"/>
+                  </Action>
+                </Control>
+              </Group>
+            </OfficeTab>
+          </ExtensionPoint>
+
+          <!-- ─── Calendar: Compose (New/Edit appointment) ──────────── -->
+          <ExtensionPoint xsi:type="AppointmentOrganizerCommandSurface">
+            <OfficeTab id="TabDefault">
+              <Group id="apptComposeGroup">
+                <Label resid="GroupLabel"/>
+                <Control xsi:type="Button" id="apptGenerateLinkButton">
+                  <Label resid="GenerateLink.Label"/>
+                  <Supertip>
+                    <Title resid="GenerateLink.Label"/>
+                    <Description resid="GenerateLink.Tooltip"/>
+                  </Supertip>
+                  <Icon>
+                    <bt:Image size="16" resid="Icon.16x16"/>
+                    <bt:Image size="32" resid="Icon.32x32"/>
+                    <bt:Image size="80" resid="Icon.80x80"/>
+                  </Icon>
+                  <Action xsi:type="ExecuteFunction">
+                    <FunctionName>generateMeetingLinkFromCalendar</FunctionName>
+                  </Action>
+                </Control>
+
+                <Control xsi:type="Button" id="apptOpenSettingsButton">
+                  <Label resid="OpenSettings.Label"/>
+                  <Supertip>
+                    <Title resid="OpenSettings.Label"/>
+                    <Description resid="OpenSettings.Tooltip"/>
+                  </Supertip>
+                  <Icon>
+                    <bt:Image size="16" resid="Settings.16x16"/>
+                    <bt:Image size="32" resid="Settings.32x32"/>
+                    <bt:Image size="80" resid="Settings.80x80"/>
+                  </Icon>
+                  <Action xsi:type="ShowTaskpane">
+                    <SourceLocation resid="Taskpane.Url"/>
+                  </Action>
+                </Control>
+
+              </Group>
+            </OfficeTab>
+          </ExtensionPoint>
+
+        </DesktopFormFactor>
+      </Host>
+    </Hosts>
+    <Resources>
+      <bt:Images>
+        <bt:Image id="Settings.16x16" DefaultValue="https://localhost:3000/assets/settings-16.png"/>
+        <bt:Image id="Settings.32x32" DefaultValue="https://localhost:3000/assets/settings-32.png"/>
+        <bt:Image id="Settings.80x80" DefaultValue="https://localhost:3000/assets/settings-80.png"/>
+        <bt:Image id="Add.16x16" DefaultValue="https://localhost:3000/assets/add-16.png"/>
+        <bt:Image id="Add.32x32" DefaultValue="https://localhost:3000/assets/add-32.png"/>
+        <bt:Image id="Add.80x80" DefaultValue="https://localhost:3000/assets/add-80.png"/>
+        <bt:Image id="Icon.16x16" DefaultValue="https://localhost:3000/assets/icon-16.png"/>
+        <bt:Image id="Icon.32x32" DefaultValue="https://localhost:3000/assets/icon-32.png"/>
+        <bt:Image id="Icon.80x80" DefaultValue="https://localhost:3000/assets/icon-80.png"/>
+      </bt:Images>
+      <bt:Urls>
+        <bt:Url id="Commands.Url" DefaultValue="https://localhost:3000/commands.html"/>
+        <bt:Url id="Taskpane.Url" DefaultValue="https://localhost:3000/taskpane.html"/>
+      </bt:Urls>
+      <bt:ShortStrings>
+        <!-- Default (French) -->
+        <bt:String id="GroupLabel" DefaultValue="__APP_NAME__"/>
+        <bt:String id="GenerateLink.Label" DefaultValue="Ajouter un lien __APP_NAME__">
+          <bt:Override Locale="en-US" Value="Add a __APP_NAME__ link"/>
+          <bt:Override Locale="de-DE" Value="__APP_NAME__-Link hinzufügen"/>
+        </bt:String>
+        <bt:String id="TaskpaneButton.Label" DefaultValue="Ouvrir les paramètres">
+          <bt:Override Locale="en-US" Value="Open settings"/>
+          <bt:Override Locale="de-DE" Value="Einstellungen öffnen"/>
+        </bt:String>
+        <bt:String id="OpenSettings.Label" DefaultValue="Paramètres">
+          <bt:Override Locale="en-US" Value="Settings"/>
+          <bt:Override Locale="de-DE" Value="Einstellungen"/>
+        </bt:String>
+      </bt:ShortStrings>
+      <bt:LongStrings>
+        <bt:String id="GenerateLink.Tooltip" DefaultValue="Génère un lien de réunion __APP_NAME__ et l'insère dans l'événement.">
+          <bt:Override Locale="de-DE" Value="Generiert einen __APP_NAME__-Besprechungslink und fügt ihn in den Termin ein."/>
+          <bt:Override Locale="en-US" Value="Generates a __APP_NAME__ meeting link and inserts it into the item."/>
+        </bt:String>
+        <bt:String id="TaskpaneButton.Tooltip" DefaultValue="Ouvre les paramètres de connexion __APP_NAME__.">
+          <bt:Override Locale="de-DE" Value="Öffnet die __APP_NAME__-Verbindungseinstellungen."/>
+          <bt:Override Locale="en-US" Value="Opens the __APP_NAME__ connection settings."/>
+        </bt:String>
+        <bt:String id="OpenSettings.Tooltip" DefaultValue="Ouvre les paramètres de connexion __APP_NAME__.">
+          <bt:Override Locale="de-DE" Value="Öffnet die __APP_NAME__-Verbindungseinstellungen."/>
+          <bt:Override Locale="en-US" Value="Opens the __APP_NAME__ connection settings."/>
+        </bt:String>
+      </bt:LongStrings>
+    </Resources>
+  </VersionOverrides>
+</OfficeApp>

src/addons/outlook/package.json

@@ -0,0 +1,65 @@
+{
+  "name": "office-addin-taskpane-js",
+  "version": "0.0.1",
+  "repository": {
+    "type": "git",
+    "url": "https://github.com/suitenumerique/meet.git"
+  },
+  "license": "MIT",
+  "config": {
+    "app_to_debug": "outlook",
+    "app_type_to_debug": "desktop",
+    "dev_server_port": 3000
+  },
+  "scripts": {
+    "build": "webpack --mode production",
+    "build:dev": "webpack --mode development",
+    "dev-server": "webpack serve --mode development",
+    "lint": "office-addin-lint check",
+    "lint:fix": "office-addin-lint fix",
+    "prettier": "office-addin-lint prettier",
+    "signin": "office-addin-dev-settings m365-account login",
+    "signout": "office-addin-dev-settings m365-account logout",
+    "start": "office-addin-debugging start manifest.xml",
+    "stop": "office-addin-debugging stop manifest.xml",
+    "validate": "office-addin-manifest validate manifest.xml",
+    "watch": "webpack --mode development --watch"
+  },
+  "dependencies": {
+    "core-js": "3.49.0",
+    "i18next": "26.3.1",
+    "i18next-browser-languagedetector": "8.2.1",
+    "regenerator-runtime": "0.14.1"
+  },
+  "devDependencies": {
+    "@babel/core": "7.29.0",
+    "@babel/preset-env": "7.29.0",
+    "@types/office-js": "1.0.582",
+    "@types/office-runtime": "1.0.36",
+    "acorn": "8.16.0",
+    "babel-loader": "9.2.1",
+    "copy-webpack-plugin": "14.0.0",
+    "eslint-plugin-office-addins": "4.0.6",
+    "file-loader": "6.2.0",
+    "html-loader": "5.1.0",
+    "html-webpack-inject-attributes-plugin": "1.0.6",
+    "html-webpack-plugin": "5.6.6",
+    "office-addin-cli": "2.0.6",
+    "office-addin-debugging": "6.0.6",
+    "office-addin-dev-certs": "2.0.6",
+    "office-addin-lint": "3.0.6",
+    "office-addin-manifest": "2.1.2",
+    "office-addin-prettier-config": "2.0.1",
+    "os-browserify": "0.3.0",
+    "process": "0.11.10",
+    "source-map-loader": "5.0.0",
+    "webpack": "5.105.4",
+    "webpack-cli": "5.1.4",
+    "webpack-dev-server": "5.2.4"
+  },
+  "prettier": "office-addin-prettier-config",
+  "browserslist": [
+    "last 2 versions",
+    "ie 11"
+  ]
+}

src/addons/outlook/src/commands/commands.html

@@ -0,0 +1,11 @@
+<!DOCTYPE html>
+<html lang="fr">
+<head>
+    <meta charset="UTF-8" />
+    <title data-app-name></title>
+    <meta http-equiv="X-UA-Compatible" content="IE=Edge" />
+    <script nonce="NONCE_PLACEHOLDER" src="https://appsforoffice.microsoft.com/lib/1/hosted/office.js"></script>
+    <script nonce="NONCE_PLACEHOLDER" src="/addons/outlook/config.js"></script>
+</head>
+<body></body>
+</html>

src/addons/outlook/src/commands/commands.js

@@ -0,0 +1,134 @@
+/* global Office */
+const { APP_NAME } = require("../common/index");
+const { createRoom, initSession } = require("../common/api");
+const { startPolling } = require("../common/polling");
+const { saveSession, loadSession } = require("../common/session");
+const { openTransitDialog } = require("../common/transitDialog");
+const { buildMeetingMessage } = require("../common/messageBuilder");
+const { applyAppName } = require("../common/helpers");
+const { initI18n, t } = require("../common/i18n");
+const { isMeetingAlreadyAdded } = require("../common/meetingDetector");
+
+Office.onReady(async function (info) {
+
+  await initI18n()
+
+  if (info.host === Office.HostType.Outlook) {
+    applyAppName();
+  }
+});
+
+function notify(message) {
+  Office.context.mailbox.item.notificationMessages.replaceAsync("meetNotif", {
+    type: Office.MailboxEnums.ItemNotificationMessageType.InformationalMessage,
+    message,
+    persistent: false,
+    icon: "Icon.16x16",
+  });
+}
+
+function insertMeetingLink(event, session) {
+  const item = Office.context.mailbox.item;
+
+  isMeetingAlreadyAdded(item)
+    .then((alreadyAdded) => {
+      if (alreadyAdded) {
+        notify(t("meeting.already_added", { app_name: APP_NAME }));
+        event.completed();
+        return;
+      }
+      return _doInsertMeetingLink(event, session);
+    })
+    .catch((err) => {
+      notify(t("meeting.error.details", { message: err.message }));
+      event.completed();
+    });
+}
+
+function _doInsertMeetingLink(event, session) {
+  createRoom(session)
+    .then((data) => {
+      const isWeb = Office.context.diagnostics.platform === "OfficeOnline";
+      const { url, text } = buildMeetingMessage(data, isWeb);
+      const item = Office.context.mailbox.item;
+      const coercionType = isWeb ? Office.CoercionType.Html : Office.CoercionType.Text;
+
+      return new Promise((resolve, reject) => {
+        item.body.setSelectedDataAsync(text, { coercionType }, (setResult) => {
+          if (setResult.status !== Office.AsyncResultStatus.Succeeded) {
+            notify(t("meeting.error.details", { message: setResult.error.message }));
+            resolve();
+            return;
+          }
+
+          if (item.itemType !== Office.MailboxEnums.ItemType.Appointment) {
+            notify(t("meeting.link_inserted"));
+            resolve();
+            return;
+          }
+
+          item.location.setAsync(url, (locationResult) => {
+            if (locationResult.status !== Office.AsyncResultStatus.Succeeded) {
+              notify(t("meeting.error.details", { message: locationResult.error.message }));
+            } else {
+              notify(t("meeting.link_inserted"));
+            }
+            resolve();
+          });
+        });
+      });
+    })
+    .catch((err) => {
+      notify(`Erreur : ${err.message}`);
+    })
+    .finally(() => {
+      event.completed();
+    });
+}
+
+function connect(event) {
+  initSession()
+    .then((data) => {
+      const stopPolling = startPolling(data.csrf_token, {
+        onSuccess: (sessionData) => {
+          saveSession(sessionData).then(() => {
+            insertMeetingLink(event, sessionData);
+          });
+        },
+        onTimeout: () => {
+          notify(t("meeting.error.auth"));
+          event.completed();
+        },
+        onError: (err) => {
+          notify(t("meeting.error.retry"));
+          event.completed();
+        },
+      });
+      openTransitDialog(data.transit_token, {
+        onCancel: () => {
+          stopPolling();
+          event.completed();
+        },
+        onError: (err) => {
+          stopPolling();
+          event.completed();
+        },
+      });
+    })
+    .catch((err) => {
+      notify(t("meeting.error.details", { message: err.message }));
+      event.completed();
+    });
+}
+
+function generateMeetingLink(event) {
+  const session = loadSession();
+  if (session?.access_token) {
+    insertMeetingLink(event, session);
+  } else {
+    connect(event);
+  }
+}
+
+Office.actions.associate("generateMeetingLinkFromCalendar", generateMeetingLink);
+Office.actions.associate("generateMeetingLinkFromMail", generateMeetingLink);

src/addons/outlook/src/common/api.js

@@ -0,0 +1,82 @@
+const { URLS } = require("./urls");
+
+function getCsrfToken() {
+  return document.cookie
+    .split(";")
+    .filter((cookie) => cookie.trim().startsWith("csrftoken="))
+    .map((cookie) => cookie.split("=")[1])
+    .pop();
+}
+
+function authHeaders(session) {
+  return {
+    "Content-Type": "application/json",
+    Authorization: `Bearer ${session.access_token}`,
+  };
+}
+
+/**
+ * Builds headers for CSRF-protected requests.
+ *
+ * Two CSRF flows coexist in this addon:
+ *
+ * 1. Cookie-based (Django default): used by `exchange`, called from the
+ *    OAuth success page in a normal browser context. Django's CSRF
+ *    middleware has already set the `csrftoken` cookie via the auth
+ *    redirect, so we read it from `document.cookie` and echo it back
+ *    as `X-CSRFToken`. The middleware verifies the header matches the
+ *    cookie. No `csrfToken` argument needed — `getCsrfToken()` handles it.
+ *
+ * 2. Body-passed token: used by `poll`, called from the Office dialog /
+ *    taskpane iframe. Cookie access inside Office iframes is unreliable
+ *    across Outlook clients, so we can't depend on `document.cookie`
+ *    being populated. Instead, `init` returns the CSRF token in its JSON
+ *    response body, and callers pass it explicitly to subsequent calls.
+ *    The token still travels as `X-CSRFToken` — only its source differs.
+ *
+ * The `csrfToken` parameter takes precedence when provided; falls back
+ * to the cookie when omitted.
+ */
+function csrfHeaders(csrfToken) {
+  const token = csrfToken || getCsrfToken();
+  return {
+    "Content-Type": "application/json",
+    ...(token && { "X-CSRFToken": token }),
+  };
+}
+
+async function request(path, { session, csrf, csrfToken, ...opts } = {}) {
+  const headers = {
+    ...(session && authHeaders(session)),
+    ...(csrf && csrfHeaders(csrfToken)),
+    ...opts.headers,
+  };
+  const res = await fetch(path, {
+    ...opts,
+    headers,
+    credentials: csrf ? "include" : opts.credentials,
+  });
+  if (!res.ok) throw new Error(`HTTP ${res.status}`);
+  return res.json();
+}
+
+module.exports = {
+  initSession: () => request(URLS.init, { method: "POST" }),
+  pollSession: (csrfToken) =>
+    request(URLS.poll, {
+      method: "POST",
+      csrf: true,
+      csrfToken,
+    }),
+  exchangeSession: (transitToken) =>
+    request(URLS.exchange, {
+      method: "POST",
+      csrf: true,
+      body: JSON.stringify({ transit_token: transitToken }),
+    }),
+  createRoom: (session) =>
+    request(URLS.rooms, {
+      method: "POST",
+      session,
+    }),
+};

src/addons/outlook/src/common/helpers.js

@@ -0,0 +1,16 @@
+const { APP_NAME } = require("./index");
+
+function isOfficeReady() {
+  return typeof Office !== "undefined" && Office?.context?.roamingSettings != null;
+}
+
+function applyAppName() {
+  document.querySelectorAll("[data-app-name]").forEach((el) => {
+    el.textContent = APP_NAME;
+  });
+}
+
+module.exports = {
+  isOfficeReady,
+  applyAppName,
+};

src/addons/outlook/src/common/i18n.js

@@ -0,0 +1,48 @@
+const { APP_NAME } = require("../common");
+
+const i18nextModule = require("i18next");
+const i18next = i18nextModule.default || i18nextModule;
+
+const fr = require("../locales/fr/translation.json");
+const en = require("../locales/en/translation.json");
+const de = require("../locales/de/translation.json");
+
+async function initI18n() {
+  const lng = typeof Office !== "undefined" ? Office.context.displayLanguage : navigator.language;
+
+  await i18next.init({
+    lng,
+    fallbackLng: "fr",
+    interpolation: { escapeValue: false },
+    resources: {
+      fr: { translation: fr },
+      en: { translation: en },
+      de: { translation: de },
+    },
+  });
+}
+
+function t(key, vars) {
+  return i18next.t(key, vars);
+}
+
+function translateUI() {
+  document.querySelectorAll("[data-i18n]").forEach((el) => {
+    const key = el.getAttribute("data-i18n");
+    el.textContent = t(key, { app_name: APP_NAME });
+  });
+
+  document.querySelectorAll("[data-i18n-attr]").forEach((el) => {
+    const pairs = el.getAttribute("data-i18n-attr").split(",");
+    pairs.forEach((pair) => {
+      const [attr, key] = pair.split(":");
+      el.setAttribute(attr, t(key, { app_name: APP_NAME }));
+    });
+  });
+
+  document.querySelectorAll("[data-i18n-aria]").forEach((el) => {
+    el.setAttribute("aria-label", t(el.getAttribute("data-i18n-aria")));
+  });
+}
+
+module.exports = { initI18n, t, translateUI };

src/addons/outlook/src/common/index.js

@@ -0,0 +1,11 @@
+const BASE_URL = window.__APP_CONFIG__?.BASE_URL || "https://meet.127.0.0.1.nip.io";
+const APP_NAME = window.__APP_CONFIG__?.APP_NAME || "LaSuite Meet";
+const ENABLE_SOURCE_TRACKING = window.__APP_CONFIG__?.ENABLE_SOURCE_TRACKING === "true";
+const FEEDBACK_FORM = window.__APP_CONFIG__?.FEEDBACK_FORM || null;
+
+module.exports = {
+  BASE_URL,
+  APP_NAME,
+  ENABLE_SOURCE_TRACKING,
+  FEEDBACK_FORM
+};

src/addons/outlook/src/common/meetingDetector.js

@@ -0,0 +1,107 @@
+const { BASE_URL } = require("./index");
+
+/**
+ * Returns a promise that resolves to true if a meeting link is already present
+ */
+function isMeetingAlreadyAdded(item) {
+  return Promise.all([_checkBody(item), _checkLocation(item)]).then(
+    ([inBody, inLocation]) => inBody || inLocation
+  );
+}
+
+function _checkBody(item) {
+  return new Promise((resolve) => {
+    item.body.getAsync(Office.CoercionType.Text, (result) => {
+      if (result.status !== Office.AsyncResultStatus.Succeeded) {
+        resolve(false);
+        return;
+      }
+      resolve(_containsMeetingUrl(result.value));
+    });
+  });
+}
+
+function _checkLocation(item) {
+  // Location only exists on appointments
+  if (item.itemType !== Office.MailboxEnums.ItemType.Appointment) {
+    return Promise.resolve(false);
+  }
+  return new Promise((resolve) => {
+    item.location.getAsync((result) => {
+      if (result.status !== Office.AsyncResultStatus.Succeeded) {
+        resolve(false);
+        return;
+      }
+      resolve(_containsMeetingUrl(result.value));
+    });
+  });
+}
+
+function _containsMeetingUrl(text) {
+  if (!text) return false;
+  return text.includes(BASE_URL);
+}
+
+function removeMeetingLink(item) {
+  return Promise.all([_removeFromBody(item), _removeFromLocation(item)]);
+}
+
+function _removeFromBody(item) {
+  return new Promise((resolve) => {
+    item.body.getAsync(Office.CoercionType.Html, (result) => {
+      if (result.status !== Office.AsyncResultStatus.Succeeded) {
+        resolve();
+        return;
+      }
+      const cleaned = _cleanBody(result.value || "");
+      if (cleaned === null) {
+        resolve();
+        return;
+      }
+      item.body.setAsync(cleaned, { coercionType: Office.CoercionType.Html }, () => resolve());
+    });
+  });
+}
+
+function _removeFromLocation(item) {
+  if (item.itemType !== Office.MailboxEnums.ItemType.Appointment) {
+    return Promise.resolve();
+  }
+  return new Promise((resolve) => {
+    item.location.getAsync((result) => {
+      if (
+        result.status === Office.AsyncResultStatus.Succeeded &&
+        _containsMeetingUrl(result.value)
+      ) {
+        item.location.setAsync("", () => resolve());
+      } else {
+        resolve();
+      }
+    });
+  });
+}
+
+const SEPARATOR = /─{10,}/;
+
+/**
+ * Returns cleaned HTML, or null if no meeting block was found.
+ */
+function _cleanBody(html) {
+  const doc = new DOMParser().parseFromString(html, "text/html");
+
+  const hits = [];
+  const walker = doc.createTreeWalker(doc.body, NodeFilter.SHOW_TEXT);
+  while (walker.nextNode()) {
+    if (SEPARATOR.test(walker.currentNode.nodeValue)) hits.push(walker.currentNode);
+  }
+  if (hits.length < 2) return null;
+
+  const range = doc.createRange();
+  range.setStartBefore(hits[0]);
+  range.setEndAfter(hits[hits.length - 1]);
+  range.deleteContents();
+
+  return doc.documentElement.outerHTML;
+}
+
+module.exports = { isMeetingAlreadyAdded, removeMeetingLink };

src/addons/outlook/src/common/messageBuilder.js

@@ -0,0 +1,79 @@
+const { APP_NAME, ENABLE_SOURCE_TRACKING } = require("./index");
+const { t } = require("./i18n");
+
+function _formatPin(pin) {
+  if (!pin) return "";
+  const clean = String(pin).replace(/\s+/g, "");
+  if (!clean) return "";
+  if (/^\d{10}$/.test(clean)) {
+    return clean.replace(/(\d{3})(\d{3})(\d{4})/, "$1 $2 $3") + "#";
+  }
+  return clean + "#";
+}
+
+// todo - support international format
+function _formatPhone(phone) {
+  if (!phone) return "";
+  const clean = String(phone).replace(/\s+/g, "");
+  if (/^\+33\d{9}$/.test(clean)) {
+    return clean.replace(/^\+33(\d)(\d{2})(\d{2})(\d{2})(\d{2})$/, "+33 $1 $2 $3 $4 $5");
+  }
+  return clean;
+}
+
+function _appendTrackingParams(url) {
+  if (!ENABLE_SOURCE_TRACKING) return url;
+  const u = new URL(url);
+  u.searchParams.set("from", "outlook-addin");
+  return u.toString();
+}
+
+
+// todo - escape html / link
+function buildMeetingMessage(data, isWeb) {
+  if (!data?.url) {
+    throw new Error("buildMeetingMessage: missing url in data");
+  }
+
+  const url = _appendTrackingParams(data.url);
+  const phone = _formatPhone(data.telephony?.phone_number);
+  const pin = _formatPin(data.telephony?.pin_code);
+
+  let textLines = "";
+  let phoneLines = [];
+
+  const join = t("meeting_message.join", { app_name: APP_NAME });
+  const phoneOnly = t("meeting_message.phone_only");
+  const phoneFr = t("meeting_message.phone_fr", { phone });
+  const pinCode = t("meeting_message.pin_code", { pin });
+
+  if (isWeb) {
+    phoneLines = phone && pin ? [`<br><br>${phoneOnly}`, `<br>${phoneFr}`, `<br>${pinCode}`] : [];
+
+    textLines = [
+      "<br><br>────────────────────────────────────────",
+      `<br>${join}`,
+      `<br><br><a href="${url}" target="_blank">${url}</a>`,
+      ...phoneLines,
+      "<br>────────────────────────────────────────<br>",
+    ];
+
+  } else {
+
+    phoneLines = phone && pin ? [`\n\n${phoneOnly}`, `\n${phoneFr}`, `\n${pinCode}`] : [];
+
+    textLines = [
+      "\n\n────────────────────────────────────────",
+      `\n${join}`,
+      `\n\n${url}`,
+      ...phoneLines,
+      "\n────────────────────────────────────────\n",
+    ];
+  }
+
+  const text = textLines.join("");
+
+  return { url, text };
+}
+
+module.exports = { buildMeetingMessage };

src/addons/outlook/src/common/polling.js

@@ -0,0 +1,47 @@
+const { pollSession } = require("./api");
+
+const POLLING_INTERVAL_MS = 1000;
+const POLLING_TIMEOUT_MS = 3 * 60 * 1000;
+const POLLING_MAX_ATTEMPTS = POLLING_TIMEOUT_MS / POLLING_INTERVAL_MS;
+
+function isPollAuthenticated(sessionData) {
+  return sessionData.state === "authenticated" && sessionData.access_token;
+}
+
+function startPolling(csrfToken, { onSuccess, onTimeout, onError }) {
+  let pollCount = 0;
+  let timeoutId = null;
+  let cancelled = false;
+
+  const poll = () => {
+    if (pollCount++ >= POLLING_MAX_ATTEMPTS) {
+      onTimeout?.();
+      return;
+    }
+
+    pollSession(csrfToken)
+      .then((sessionData) => {
+        if (cancelled) return;
+        if (isPollAuthenticated(sessionData)) {
+          onSuccess?.(sessionData);
+          return;
+        }
+        timeoutId = setTimeout(poll, POLLING_INTERVAL_MS);
+      })
+      .catch((err) => {
+        if (cancelled) return;
+        onError?.(err);
+      });
+  };
+
+  poll();
+
+  return () => {
+    cancelled = true;
+    if (timeoutId) clearTimeout(timeoutId);
+  };
+}
+
+module.exports = {
+  startPolling,
+};

src/addons/outlook/src/common/session.js

@@ -0,0 +1,104 @@
+const { isOfficeReady } = require("./helpers");
+
+const SESSION_KEY = "meetSession";
+
+// DEV NOTE:
+// Office.context.roamingSettings persists data in the user's mailbox and
+// synchronizes it via Exchange across all Outlook clients (desktop, web, mobile)
+// where the user signs in. This means anything stored here (including tokens)
+// leaves the local device boundary and is replicated across environments.
+//
+// Microsoft guidance explicitly advises NOT storing secrets (e.g., OAuth access
+// tokens, refresh tokens, or other sensitive credentials) in roamingSettings,
+// as it is not a secure storage mechanism and lacks OS-level protections.
+//
+// That said, for the current alpha version we accept this trade-off for simplicity,
+// with the expectation that a more secure approach (e.g., in-memory tokens) will replace this.
+function saveSession(data) {
+  if (!isOfficeReady()) {
+    return Promise.reject(new Error("Office not ready"));
+  }
+
+  if (!data || !data.access_token) {
+    return Promise.reject(new Error("Missing access_token"));
+  }
+
+  const expiresInSeconds = Number(data.expires_in);
+  const expiresAt =
+    Number.isFinite(expiresInSeconds) && expiresInSeconds > 0
+      ? new Date(Date.now() + expiresInSeconds * 1000).toISOString()
+      : null;
+
+  const payload = JSON.stringify({
+    ...data,
+    expiresAt,
+    savedAt: new Date().toISOString(),
+  });
+
+  return new Promise((resolve, reject) => {
+    const rs = Office.context.roamingSettings;
+    rs.set(SESSION_KEY, payload);
+    rs.saveAsync((result) => {
+      if (result.status === Office.AsyncResultStatus.Succeeded) {
+        resolve();
+      } else {
+        reject(new Error(result.error?.message || "saveAsync failed"));
+      }
+    });
+  });
+}
+
+function loadSession() {
+  if (!isOfficeReady()) {
+    return null;
+  }
+
+  let session = null;
+  try {
+    const stored = Office.context.roamingSettings.get(SESSION_KEY);
+    if (stored) session = JSON.parse(stored);
+  } catch (e) {
+    clearSession();
+    return null;
+  }
+
+  if (!session) return null;
+
+  // Fail closed if expiry is missing — backend is expected to send expires_in.
+  if (!session.expiresAt) {
+    clearSession();
+    return null;
+  }
+
+  const expiresTs = Date.parse(session.expiresAt);
+  if (!Number.isFinite(expiresTs) || Date.now() >= expiresTs) {
+    clearSession();
+    return null;
+  }
+
+  return session;
+}
+
+function clearSession() {
+  if (!isOfficeReady()) {
+    return Promise.resolve();
+  }
+
+  return new Promise((resolve) => {
+    try {
+      const rs = Office.context.roamingSettings;
+      rs.remove(SESSION_KEY);
+      rs.saveAsync((result) => {
+        resolve();
+      });
+    } catch (e) {
+      resolve();
+    }
+  });
+}
+
+module.exports = {
+  saveSession,
+  loadSession,
+  clearSession,
+};

src/addons/outlook/src/common/transitDialog.js

@@ -0,0 +1,43 @@
+const { URLS } = require("./urls");
+
+const DIALOG_SIGNALS = {
+  ready: "ready",
+  done: "done",
+};
+
+const DIALOG_HEIGHT = 60;
+const DIALOG_WIDTH = 50;
+
+function openTransitDialog(transitToken, { onCancel, onError }) {
+  Office.context.ui.displayDialogAsync(
+    URLS.transitDialog,
+    { height: DIALOG_HEIGHT, width: DIALOG_WIDTH, displayInIframe: false },
+    (asyncResult) => {
+      if (asyncResult.status === Office.AsyncResultStatus.Failed) {
+        onError?.(asyncResult.error);
+        return;
+      }
+
+      const dialog = asyncResult.value;
+
+      dialog.addEventHandler(Office.EventType.DialogMessageReceived, (arg) => {
+        if (arg.message === DIALOG_SIGNALS.ready) {
+          dialog.messageChild(transitToken);
+          return;
+        }
+        if (arg.message === DIALOG_SIGNALS.done) {
+          return;
+        }
+        onCancel?.();
+        dialog.close();
+      });
+
+      return dialog;
+    }
+  );
+}
+
+module.exports = {
+  openTransitDialog,
+  DIALOG_SIGNALS,
+};

src/addons/outlook/src/common/transitToken.js

@@ -0,0 +1,18 @@
+const TRANSIT_TOKEN_KEY = "transitToken";
+
+function save(token) {
+  sessionStorage.setItem(TRANSIT_TOKEN_KEY, token);
+}
+
+function consume() {
+  try {
+    const token = sessionStorage.getItem(TRANSIT_TOKEN_KEY);
+    sessionStorage.removeItem(TRANSIT_TOKEN_KEY);
+    return token;
+  } catch (err) {
+    console.error("Failed to read transit token:", err);
+    return null;
+  }
+}
+
+module.exports = { save, consume };

src/addons/outlook/src/common/urls.js

@@ -0,0 +1,15 @@
+const { BASE_URL } = require("./index");
+
+const ADDONS_BASE_URL = `${BASE_URL}/api/v1.0/addons/sessions`;
+
+const URLS = {
+  authenticate: `${BASE_URL}/api/v1.0/authenticate/`,
+  successPage: `${BASE_URL}/addons/outlook/success.html`,
+  transitDialog: `${BASE_URL}/addons/outlook/transit.html`,
+  init: `${ADDONS_BASE_URL}/init/`,
+  poll: `${ADDONS_BASE_URL}/poll/`,
+  exchange: `${ADDONS_BASE_URL}/exchange/`,
+  rooms: `${BASE_URL}/external-api/v1.0/rooms/`,
+};
+
+module.exports = { URLS };

src/addons/outlook/src/locales/de/translation.json

@@ -0,0 +1,40 @@
+{
+  "app": {
+    "sideload": "Laden Sie das Add-In.",
+    "loading": "Wird geladen..."
+  },
+  "unauth": {
+    "intro": "Fügen Sie Ihren Outlook-Terminen ganz einfach einen {{app_name}}-Besprechungslink hinzu.",
+    "proconnect_btn": "Aanmelden met ProConnect",
+    "proconnect_link": "Wat is ProConnect?",
+    "proconnect_link_title": "Wat is ProConnect? - nieuw venster"
+  },
+  "success": {
+    "close_window": "Falls sich dieses Fenster nicht automatisch schließt, schließen Sie es bitte manuell."
+  },
+  "auth": {
+    "disconnect": "Abmelden"
+  },
+  "meeting": {
+    "already_added": "Es wurde bereits ein {{app_name}}-Meeting hinzugefügt.",
+    "link_inserted": "Besprechungslink erfolgreich eingefügt",
+    "generating": "Wird erstellt...",
+    "add_meeting": "{{app_name}}-Besprechung hinzufügen",
+    "remove_meeting": "{{app_name}}-Besprechung entfernen",
+    "removing": "Wird entfernt...",
+    "error": {
+      "auth": "Ihre Sitzung ist abgelaufen. Bitte versuchen Sie es erneut.",
+      "retry": "Es ist ein Fehler aufgetreten. Bitte versuchen Sie es erneut.",
+      "details": "Fehler: {{message}}"
+    }
+  },
+  "meeting_message": {
+    "join": "An der {{app_name}}-Besprechung teilnehmen",
+    "phone_only": "Oder per Telefon teilnehmen (nur Audio)",
+    "phone_fr": "(FR) {{phone}}",
+    "pin_code": "Code {{pin}}"
+  },
+  "footer": {
+    "feedback": "Teilen Sie uns Ihr Feedback mit"
+  }
+}

src/addons/outlook/src/locales/en/translation.json

@@ -0,0 +1,40 @@
+{
+  "app": {
+    "sideload": "Please load the add-in.",
+    "loading": "Loading..."
+  },
+  "unauth": {
+    "intro": "Easily add a {{app_name}} meeting link to your Outlook events.",
+    "proconnect_btn": "Sign in with ProConnect",
+    "proconnect_link": "What is ProConnect?",
+    "proconnect_link_title": "What is ProConnect? - new window"
+  },
+  "success": {
+    "close_window": "If this window does not close automatically, please close it manually."
+  },
+  "auth": {
+    "disconnect": "Sign out"
+  },
+  "meeting": {
+    "already_added": "A {{app_name}} meeting has already been added.",
+    "link_inserted": "Meeting link inserted successfully",
+    "generating": "Generating...",
+    "add_meeting": "Add a {{app_name}} meeting",
+    "remove_meeting": "Remove the {{app_name}} meeting",
+    "removing": "Removing...",
+    "error": {
+      "auth": "Your session has expired. Please try again.",
+      "retry": "An error occurred. Please try again.",
+      "details": "Error: {{message}}"
+    }
+  },
+  "meeting_message": {
+    "join": "Join the {{app_name}} meeting",
+    "phone_only": "Or call in (audio only)",
+    "phone_fr": "(FR) {{phone}}",
+    "pin_code": "Code {{pin}}"
+  },
+  "footer": {
+    "feedback": "Share your feedback"
+  }
+}

src/addons/outlook/src/locales/fr/translation.json

@@ -0,0 +1,40 @@
+{
+  "app": {
+    "sideload": "Veuillez charger le complément.",
+    "loading": "Chargement..."
+  },
+  "unauth": {
+    "intro": "Ajoutez facilement un lien de réunion {{app_name}} à vos événements Outlook.",
+    "proconnect_btn": "S'identifier avec ProConnect",
+    "proconnect_link": "Qu'est-ce que ProConnect ?",
+    "proconnect_link_title": "Qu'est-ce que ProConnect ? - nouvelle fenêtre"
+  },
+  "success": {
+    "close_window": "Si cette fenêtre ne se ferme pas toute seule, veuillez la fermer manuellement."
+  },
+  "auth": {
+    "disconnect": "Se déconnecter"
+  },
+  "meeting": {
+    "already_added": "Une réunion {{app_name}} a déjà été ajoutée.",
+    "link_inserted": "Lien de réunion inséré avec succès",
+    "generating": "Génération...",
+    "add_meeting": "Ajouter une réunion {{app_name}}",
+    "remove_meeting": "Supprimer la réunion {{app_name}}",
+    "removing": "Suppression en cours...",
+    "error": {
+      "auth": "Connexion expirée, veuillez réessayer.",
+      "retry": "Une erreur est survenue, veuillez ré-essayer",
+      "details": "Erreur : {{message}}"
+    }
+  },
+  "meeting_message": {
+    "join": "Rejoindre la réunion {{app_name}}",
+    "phone_only": "Ou appelez (audio uniquement)",
+    "phone_fr": "(FR) {{phone}}",
+    "pin_code": "Code {{pin}}"
+  },
+  "footer": {
+    "feedback": "Partagez-nous vos retours"
+  }
+}

src/addons/outlook/src/styles/spinner.css

@@ -0,0 +1,81 @@
+html, body {
+    margin: 0;
+    padding: 0;
+    height: 100%;
+}
+
+body {
+    display: flex;
+    align-items: center;
+    justify-content: center;
+    font-family: -apple-system, BlinkMacSystemFont, "Segoe UI", sans-serif;
+}
+
+#sideload-msg {
+    display: none;
+}
+
+#status {
+    display: none;
+}
+
+.spinner-container {
+    display: inline-flex;
+    align-items: center;
+    justify-content: center;
+    width: 56px;
+    height: 56px;
+}
+
+.spinner-svg {
+    width: 56px;
+    height: 56px;
+}
+
+/* Background arc (light gray ring) */
+.spinner-track {
+    stroke: #E5E7EB; /* primary.100 equivalent */
+    fill: none;
+    stroke-width: 3;
+    stroke-linecap: round;
+}
+
+/* Foreground rotating arc */
+.spinner-arc {
+    stroke: #000091; /* primary.800 equivalent */
+    fill: none;
+    stroke-width: 3;
+    stroke-linecap: round;
+    /* circumference = 2 * PI * r where r = 11 -> ~69.115 */
+    /* show 30% -> dashoffset = c - 0.3 * c = ~48.38 */
+    stroke-dasharray: 69.115 69.115;
+    stroke-dashoffset: 48.38;
+    transform-origin: center;
+    animation: spinner-rotate 1s ease-in-out infinite;
+}
+
+@keyframes spinner-rotate {
+    0% {
+        transform: rotate(0deg);
+    }
+    100% {
+        transform: rotate(360deg);
+    }
+}
+
+/* Hourglass fallback for reduced motion */
+.spinner-fallback {
+    display: none;
+    color: #000091;
+}
+
+@media (prefers-reduced-motion: reduce) {
+    .spinner-svg {
+        display: none;
+    }
+    .spinner-fallback {
+        display: inline-flex;
+        align-items: center;
+        justify-content: center;
+    }
+}

src/addons/outlook/src/success/success.html

@@ -0,0 +1,45 @@
+<!DOCTYPE html>
+<html lang="fr">
+<head>
+    <meta charset="UTF-8" />
+    <meta http-equiv="X-UA-Compatible" content="IE=Edge" />
+    <meta name="viewport" content="width=device-width, initial-scale=1">
+    <title data-app-name></title>
+    <link rel="stylesheet" href="../styles/spinner.css" />
+    <script nonce="NONCE_PLACEHOLDER" src="/addons/outlook/config.js"></script>
+</head>
+    <body>
+        <div id="sideload-msg" data-i18n="app.sideload"></div>
+        <div class="spinner-container"
+             role="progressbar"
+             data-i18n-aria="app.loading"
+        >
+            <svg class="spinner-svg"
+                 viewBox="0 0 28 28"
+                 fill="none"
+                 xmlns="http://www.w3.org/2000/svg"
+            >
+                <!-- Background track -->
+                <circle class="spinner-track" cx="14" cy="14" r="11"
+                />
+                <!-- Rotating arc -->
+                <circle class="spinner-arc" cx="14" cy="14" r="11"
+                />
+            </svg>
+
+            <!-- Fallback hourglass icon (Remix Icon RiHourglassFill SVG path) -->
+            <span class="spinner-fallback" aria-hidden="true">
+                        <svg width="22"
+                             height="22"
+                             viewBox="0 0 24 24"
+                             fill="currentColor"
+                             xmlns="http://www.w3.org/2000/svg"
+                             style="display: block; transform: translateY(1px);"
+                        >
+                            <path d="M6 2H18V4L13 12L18 20V22H6V20L11 12L6 4V2ZM8.535 4L13 11.143L17.465 4H8.535Z"/>
+                        </svg>
+                    </span>
+        </div>
+        <p id="close-msg" style="display: none; text-align: center; font-size: 13px; color: #666; margin-top: 16px;" data-i18n="success.close_window"></p>
+    </body>
+</html>

src/addons/outlook/src/success/success.js

@@ -0,0 +1,35 @@
+const { applyAppName } = require("../common/helpers");
+const { exchangeSession } = require("../common/api");
+const { consume } = require("../common/transitToken");
+const { initI18n, translateUI } = require("../common/i18n");
+
+(async () => {
+  await initI18n();
+
+  applyAppName();
+  translateUI();
+
+  const transitToken = consume();
+
+  if (!transitToken) {
+    console.error("Transit token not found in sessionStorage");
+    window.close();
+  } else {
+    exchangeSession(transitToken)
+      .then(() => {
+        document.querySelector(".spinner-container").style.display = "none";
+        document.querySelector("#close-msg").style.display = "block";
+      })
+      .catch((e) => {
+        console.error(`Error occured: ${e}`);
+      })
+      .finally(() => {
+        // NOTE: doesn't work with the desktop client — the browser considers
+        // this window wasn't opened by this script (it was opened externally),
+        // so it blocks window.close() for security reasons. The "#close-msg"
+        // shown above is the fallback for that case.g
+
+        window.close();
+      });
+  }
+})();

src/addons/outlook/src/taskpane/taskpane.html

@@ -0,0 +1,65 @@
+<!DOCTYPE html>
+<html lang="fr">
+<head>
+    <meta charset="UTF-8" />
+    <meta http-equiv="X-UA-Compatible" content="IE=Edge" />
+    <meta name="viewport" content="width=device-width, initial-scale=1">
+    <title data-app-name></title>
+    <link rel="stylesheet" href="taskpane.css" />
+    <script nonce="NONCE_PLACEHOLDER" src="/addons/outlook/config.js"></script>
+    <script nonce="NONCE_PLACEHOLDER" src="https://appsforoffice.microsoft.com/lib/1/hosted/office.js"></script>
+</head>
+<body>
+<div id="sideload-msg" data-i18n="app.sideload"></div>
+
+<div id="app-body">
+
+    <!-- Loading -->
+    <div id="view-loading">
+        <p class="intro-text" data-i18n="app.loading"></p>
+    </div>
+
+    <!-- Unauthenticated -->
+    <div id="view-unauth" style="display:none;">
+        <p class="intro-text">
+            <span data-i18n="unauth.intro"></span>
+        </p>
+        <hr class="divider" />
+        <button class="proconnect-button" id="btn-connect">
+            <span class="proconnect-sr-only" data-i18n="unauth.proconnect_btn"></span>
+        </button>
+        <p>
+            <a href="https://www.proconnect.gouv.fr/"
+               target="_blank"
+               rel="noopener noreferrer"
+               data-i18n-attr="title:unauth.proconnect_link_title"
+               data-i18n="unauth.proconnect_link"
+            ></a>
+        </p>
+    </div>
+
+    <!-- Authenticated -->
+    <div id="view-auth" style="display:none;">
+        <div id="btn-container">
+            <!-- shown when no meeting is present -->
+            <button id="btn-generate" data-i18n="meeting.add_meeting"></button>
+            <!-- shown when a meeting is already present -->
+            <button id="btn-remove" style="display:none;" data-i18n="meeting.remove_meeting"></button>
+            <button id="btn-disconnect" data-i18n="auth.disconnect"></button>
+        </div>
+    </div>
+</div>
+<footer id="version-tag">
+    <a id="feedback-link"
+       style="display:none;"
+       target="_blank"
+       rel="noopener noreferrer"
+       data-i18n="footer.feedback"
+    ></a>
+    <div id="footer-right">
+        <span class="version-badge">beta</span>
+        <span class="version-number">0.0.2</span>
+    </div>
+</footer>
+</body>
+</html>

src/addons/outlook/src/taskpane/taskpane.js

@@ -0,0 +1,199 @@
+/* global Office */
+const { APP_NAME, FEEDBACK_FORM } = require("../common");
+const { applyAppName } = require("../common/helpers");
+const { initSession, createRoom } = require("../common/api");
+const { startPolling } = require("../common/polling");
+const { openTransitDialog } = require("../common/transitDialog");
+const { loadSession, saveSession, clearSession } = require("../common/session");
+const { buildMeetingMessage } = require("../common/messageBuilder");
+const { initI18n, t, translateUI } = require("../common/i18n");
+const { isMeetingAlreadyAdded, removeMeetingLink } = require("../common/meetingDetector");
+
+// ── Views ────────────────────────────────────────────────────
+
+function showView(name) {
+  document.getElementById("view-loading").style.display = "none";
+  document.getElementById("view-unauth").style.display = "none";
+  document.getElementById("view-auth").style.display = "none";
+  document.getElementById(`view-${name}`).style.display = "block";
+
+  if (name === "auth") {
+    _refreshMeetingButtonState();
+  }
+}
+
+// ── Button state ─────────────────────────────────────────────
+
+function _showAddButton() {
+  document.getElementById("btn-generate").style.display = "block";
+  document.getElementById("btn-remove").style.display = "none";
+}
+
+function _showRemoveButton() {
+  document.getElementById("btn-generate").style.display = "none";
+  document.getElementById("btn-remove").style.display = "block";
+}
+
+function _setButtonLoading() {
+  const btn = document.getElementById("btn-generate");
+  btn.disabled = true;
+  btn.textContent = t("meeting.generating");
+}
+
+function _setButtonIdle() {
+  const btn = document.getElementById("btn-generate");
+  btn.disabled = false;
+  btn.textContent = t("meeting.add_meeting", { app_name: APP_NAME });
+}
+
+function _setRemoveLoading() {
+  const btn = document.getElementById("btn-remove");
+  btn.disabled = true;
+  btn.textContent = t("meeting.removing");
+}
+
+function _setRemoveIdle() {
+  const btn = document.getElementById("btn-remove");
+  btn.disabled = false;
+  btn.textContent = t("meeting.remove_meeting", { app_name: APP_NAME });
+}
+
+function _refreshMeetingButtonState() {
+  const item = Office.context.mailbox.item;
+  if (!item) return;
+  isMeetingAlreadyAdded(item).then((alreadyAdded) => {
+    if (alreadyAdded) {
+      _showRemoveButton();
+    } else {
+      _showAddButton();
+    }
+  });
+}
+
+// ── Auth ─────────────────────────────────────────────────────
+
+function connect() {
+  initSession()
+    .then((data) => {
+      const stopPolling = startPolling(data.csrf_token, {
+        onSuccess: (sessionData) => {
+          saveSession(sessionData).then(() => showView("auth"));
+        },
+        onTimeout: () => {
+          showView("unauth");
+        },
+        onError: (err) => {
+          console.error(err);
+        },
+      });
+      openTransitDialog(data.transit_token, {
+        onCancel: () => stopPolling(),
+        onError: (err) => {
+          stopPolling();
+        },
+      });
+    })
+    .catch((err) => {
+      console.error(err);
+    });
+}
+
+function disconnect() {
+  clearSession().finally(() => showView("unauth"));
+}
+
+// ── Meeting ──────────────────────────────────────────────────
+
+function generateMeetingLink() {
+  const session = loadSession();
+  if (!session?.access_token) {
+    showView("unauth");
+    return;
+  }
+
+  _setButtonLoading();
+
+  createRoom(session)
+    .then((data) => {
+      const isWeb = Office.context.diagnostics.platform === "OfficeOnline";
+      const { url, text } = buildMeetingMessage(data, isWeb);
+      const item = Office.context.mailbox.item;
+      const coercionType = isWeb ? Office.CoercionType.Html : Office.CoercionType.Text;
+
+      return new Promise((resolve, reject) => {
+        item.body.setSelectedDataAsync(text, { coercionType }, (setResult) => {
+          if (setResult.status !== Office.AsyncResultStatus.Succeeded) {
+            reject(setResult.error);
+            return;
+          }
+          if (item.itemType === Office.MailboxEnums.ItemType.Appointment) {
+            item.location.setAsync(url, () => resolve());
+            return;
+          }
+          resolve();
+        });
+      });
+    })
+    .then(() => {
+      _showRemoveButton();
+    })
+    .catch((err) => {
+      console.error(err);
+    })
+    .finally(() => {
+      _setButtonIdle();
+    });
+}
+
+function removeMeetingLinkFromItem() {
+  const session = loadSession();
+  if (!session?.access_token) {
+    showView("unauth");
+    return;
+  }
+
+  _setRemoveLoading();
+
+  const item = Office.context.mailbox.item;
+
+  removeMeetingLink(item)
+    .then(() => {
+      _showAddButton();
+    })
+    .catch((err) => {
+      console.error(err);
+    })
+    .finally(() => {
+      _setRemoveIdle();
+    });
+}
+
+// ── Init ─────────────────────────────────────────────────────
+
+Office.onReady(async (info) => {
+  await initI18n();
+  translateUI();
+
+  if (FEEDBACK_FORM) {
+    const link = document.getElementById("feedback-link");
+    link.href = FEEDBACK_FORM;
+    link.style.display = "inline";
+  }
+
+  if (info.host === Office.HostType.Outlook) {
+    applyAppName();
+    document.getElementById("sideload-msg").style.display = "none";
+    document.getElementById("app-body").style.display = "flex";
+    document.getElementById("btn-connect").onclick = connect;
+    document.getElementById("btn-disconnect").onclick = disconnect;
+    document.getElementById("btn-generate").onclick = generateMeetingLink;
+    document.getElementById("btn-remove").onclick = removeMeetingLinkFromItem;
+
+    const session = loadSession();
+    if (session?.state === "authenticated" && session?.access_token) {
+      showView("auth"); // this already calls _refreshMeetingButtonState internally
+    } else {
+      showView("unauth");
+    }
+  }
+});

src/addons/outlook/src/transit/transit.html

@@ -0,0 +1,48 @@
+<!DOCTYPE html>
+<html lang="fr">
+    <head>
+        <meta charset="UTF-8" />
+        <meta http-equiv="X-UA-Compatible" content="IE=Edge" />
+        <meta name="viewport" content="width=device-width, initial-scale=1">
+        <title data-app-name></title>
+        <link rel="stylesheet" href="../styles/spinner.css" />
+        <script nonce="NONCE_PLACEHOLDER" src="/addons/outlook/config.js"></script>
+        <script nonce="NONCE_PLACEHOLDER" src="https://appsforoffice.microsoft.com/lib/1/hosted/office.js"></script>
+    </head>
+    <body>
+        <div id="sideload-msg" data-i18n="app.sideload"></div>
+        <div
+            class="spinner-container"
+            role="progressbar"
+            data-i18n-aria="app.loading"
+        >
+            <svg
+                class="spinner-svg"
+                viewBox="0 0 28 28"
+                fill="none"
+                xmlns="http://www.w3.org/2000/svg"
+            >
+                <!-- Background track -->
+                <circle class="spinner-track" cx="14" cy="14" r="11"
+                />
+                <!-- Rotating arc -->
+                <circle class="spinner-arc" cx="14" cy="14" r="11"
+                />
+            </svg>
+
+            <!-- Fallback hourglass icon (Remix Icon RiHourglassFill SVG path) -->
+            <span class="spinner-fallback" aria-hidden="true">
+                <svg
+                    width="22"
+                    height="22"
+                    viewBox="0 0 24 24"
+                    fill="currentColor"
+                    xmlns="http://www.w3.org/2000/svg"
+                    style="display: block; transform: translateY(1px);"
+                >
+                    <path d="M6 2H18V4L13 12L18 20V22H6V20L11 12L6 4V2ZM8.535 4L13 11.143L17.465 4H8.535Z"/>
+                </svg>
+            </span>
+        </div>
+    </body>
+</html>

src/addons/outlook/src/transit/transit.js

@@ -0,0 +1,58 @@
+const { applyAppName } = require("../common/helpers");
+const { URLS } = require("../common/urls");
+const { save } = require("../common/transitToken");
+const { DIALOG_SIGNALS } = require("../common/transitDialog");
+const { initI18n, translateUI } = require("../common/i18n");
+
+// Initiate the authentication flow, then return to the success page
+function getAuthenticateUrl() {
+  const url = new URL(URLS.authenticate);
+  url.searchParams.set("returnTo", URLS.successPage);
+  return url.toString();
+}
+
+Office.onReady(async function (info) {
+
+  await initI18n();
+  translateUI();
+
+  if (info.host === Office.HostType.Outlook) {
+    applyAppName();
+  }
+
+  Office.context.ui.addHandlerAsync(
+    Office.EventType.DialogParentMessageReceived,
+    function (arg) {
+      const transitToken = arg.message;
+
+      if (typeof transitToken !== "string" || transitToken.trim() === "") {
+        console.error("Invalid transit token received from parent dialog.");
+        return;
+      }
+
+      // Runs inside the dialog window.
+      // Flow:
+      // transit.html saves token → navigates to /authenticate → OAuth redirect →
+      // success.html. sessionStorage survives because it's per-window-per-origin
+      // and the dialog window persists across same-origin navigations.
+      // Fragile: if the IdP opens the redirect in a new tab/window, this breaks
+      // silently.
+      // An alternative could be to pass the token via the OAuth `state` param
+      // and read it back from the redirect URL.
+      try {
+        save(transitToken);
+        Office.context.ui.messageParent(DIALOG_SIGNALS.done);
+        window.location.href = getAuthenticateUrl();
+      } catch (err) {
+        console.error("Failed to store transit token:", err);
+      }
+    },
+    function (result) {
+      if (result.status !== Office.AsyncResultStatus.Succeeded) {
+        console.error("Failed to register DialogParentMessageReceived handler.", result.error);
+        return;
+      }
+      Office.context.ui.messageParent(DIALOG_SIGNALS.ready);
+    }
+  );
+});

src/addons/outlook/webpack.config.js

@@ -0,0 +1,128 @@
+/* eslint-disable no-undef */
+
+const devCerts = require("office-addin-dev-certs");
+const CopyWebpackPlugin = require("copy-webpack-plugin");
+const HtmlWebpackPlugin = require("html-webpack-plugin");
+const htmlWebpackInjectAttributesPlugin = require("html-webpack-inject-attributes-plugin");
+
+async function getHttpsOptions() {
+  const httpsOptions = await devCerts.getHttpsServerOptions();
+  return { ca: httpsOptions.ca, key: httpsOptions.key, cert: httpsOptions.cert };
+}
+
+module.exports = async (env, options) => {
+  const config = {
+    devtool: "source-map",
+    entry: {
+      polyfill: ["core-js/stable", "regenerator-runtime/runtime"],
+      taskpane: ["./src/taskpane/taskpane.js", "./src/taskpane/taskpane.html"],
+      commands: "./src/commands/commands.js",
+      transit: ["./src/transit/transit.js", "./src/transit/transit.html"],
+      success: ["./src/success/success.js", "./src/success/success.html"],
+    },
+    output: {
+      clean: true,
+    },
+    resolve: {
+      extensions: [".html", ".js"],
+    },
+    module: {
+      rules: [
+        {
+          test: /\.js$/,
+          exclude: /node_modules/,
+          use: {
+            loader: "babel-loader",
+          },
+        },
+        {
+          test: /\.html$/,
+          exclude: /node_modules/,
+          use: {
+            loader: "html-loader",
+            options: {
+              sources: {
+                urlFilter: (attribute, value) => {
+                  // Don't try to resolve the runtime-injected config
+                  if (value.includes("config.js")) {
+                    return false;
+                  }
+                  return true;
+                },
+              },
+            },
+          },
+        },
+        {
+          test: /\.(png|jpg|jpeg|gif|ico)$/,
+          type: "asset/resource",
+          generator: {
+            filename: "assets/[name][ext][query]",
+          },
+        },
+      ],
+    },
+    plugins: [
+      new HtmlWebpackPlugin({
+        filename: "taskpane.html",
+        template: "./src/taskpane/taskpane.html",
+        chunks: ["polyfill", "taskpane"],
+        scriptLoading: "defer",
+        attributes: {
+          nonce: "NONCE_PLACEHOLDER",
+        },
+      }),
+      new CopyWebpackPlugin({
+        patterns: [
+          {
+            from: "assets/*",
+            to: "assets/[name][ext][query]",
+          }
+        ],
+      }),
+      new HtmlWebpackPlugin({
+        filename: "commands.html",
+        template: "./src/commands/commands.html",
+        chunks: ["polyfill", "commands"],
+        scriptLoading: "defer",
+        attributes: {
+          nonce: "NONCE_PLACEHOLDER",
+        },
+      }),
+      new HtmlWebpackPlugin({
+        filename: "transit.html",
+        template: "./src/transit/transit.html",
+        chunks: ["polyfill", "transit"],
+        scriptLoading: "defer",
+        attributes: {
+          nonce: "NONCE_PLACEHOLDER",
+        },
+      }),
+      new HtmlWebpackPlugin({
+        filename: "success.html",
+        template: "./src/success/success.html",
+        chunks: ["polyfill", "success"],
+        scriptLoading: "defer",
+        attributes: {
+          nonce: "NONCE_PLACEHOLDER",
+        },
+      }),
+      new htmlWebpackInjectAttributesPlugin(),
+    ],
+    devServer: {
+      headers: {
+        "Access-Control-Allow-Origin": "*",
+      },
+      server: {
+        type: "https",
+        options:
+          env.WEBPACK_BUILD || options.https !== undefined
+            ? options.https
+            : await getHttpsOptions(),
+      },
+      port: process.env.npm_package_config_dev_server_port || 3000,
+    },
+  };
+
+  return config;
+};

src/agents/.dockerignore

@@ -0,0 +1,38 @@
+# Python
+__pycache__
+*.pyc
+**/__pycache__
+**/*.pyc
+venv
+**/.venv
+
+# System-specific files
+.DS_Store
+**/.DS_Store
+
+# Docker
+compose.*
+env.d
+
+# Docs
+docs
+*.md
+*.log
+
+# Development/test cache & configurations
+data
+.cache
+.circleci
+.git
+.iml
+db.sqlite3
+.pylint.d
+
+**/.idea
+**/.vscode
+**/.pytest_cache
+**/.mypy_cache
+**/.ruff_cache
+
+# Env
+.env

src/agents/Dockerfile

@@ -1,4 +1,4 @@
-FROM python:3.13-slim AS base
+FROM python:3.13.13-slim AS base
 
 # Install system dependencies required by LiveKit
 RUN apt-get update && apt-get install -y \
@@ -6,28 +6,67 @@ RUN apt-get update && apt-get install -y \
     libgobject-2.0-0 \
     && rm -rf /var/lib/apt/lists/*
 
+
+# ---- Builder image ----
 FROM base AS builder
 
-WORKDIR /builder
+ENV UV_COMPILE_BYTECODE=1 \
+    UV_LINK_MODE=copy \
+    UV_PYTHON_DOWNLOADS=0
 
-COPY pyproject.toml .
+# Install uv
+COPY --from=ghcr.io/astral-sh/uv:0.10.9 /uv /uvx /bin/
 
-RUN mkdir /install && \
-  pip install --prefix=/install .
+WORKDIR /app
 
+# Install production dependencies without the project itself (cacheable layer)
+RUN --mount=type=cache,target=/root/.cache/uv \
+    --mount=type=bind,source=uv.lock,target=uv.lock \
+    --mount=type=bind,source=pyproject.toml,target=pyproject.toml \
+    uv sync --locked --no-install-project --no-dev
+
+# Install the project
+COPY . /app
+RUN --mount=type=cache,target=/root/.cache/uv \
+    uv sync --locked --no-dev
+
+
+# ---- Development image ----
+FROM base AS development
+
+ENV UV_COMPILE_BYTECODE=1 \
+    UV_LINK_MODE=copy \
+    UV_PYTHON_DOWNLOADS=0
+
+COPY --from=ghcr.io/astral-sh/uv:0.10.9 /uv /uvx /bin/
+
+WORKDIR /app
+
+COPY . /app
+
+RUN --mount=type=cache,target=/root/.cache/uv \
+    uv sync --locked --all-extras
+
+ENV PATH="/app/.venv/bin:$PATH"
+
+CMD ["python", "multi_user_transcriber.py", "dev"]
+
+
+# ---- Production image ----
 FROM base AS production
 
 WORKDIR /app
 
+# Copy the pre-built virtualenv and application source
+COPY --from=builder /app /app
+
+ENV PATH="/app/.venv/bin:$PATH"
+
 # Remove pip to reduce attack surface in production
 RUN pip uninstall -y pip
 
+# Un-privileged user running the application
 ARG DOCKER_USER
 USER ${DOCKER_USER}
 
-# Un-privileged user running the application
-COPY --from=builder /install /usr/local
-
-COPY . .
-
-CMD ["python", "multi-user-transcriber.py", "start"]
+CMD ["python", "multi_user_transcriber.py", "start"]

src/agents/exceptions.py

@@ -0,0 +1,5 @@
+"""Storage parsers specific exceptions."""
+
+
+class MissingConfigError(Exception):
+    """Raised when a variable is not set in configuration."""

src/agents/metadata_collector.py

@@ -0,0 +1,380 @@
+"""Metadata agent that extracts metadata from active room."""
+
+import asyncio
+import json
+import logging
+import os
+from dataclasses import asdict, dataclass
+from datetime import datetime, timezone
+from io import BytesIO
+from typing import List, Optional
+
+from dotenv import load_dotenv
+from livekit import api, rtc
+from livekit.agents import (
+    Agent,
+    AgentServer,
+    AgentSession,
+    AutoSubscribe,
+    JobContext,
+    JobProcess,
+    JobRequest,
+    RoomIO,
+    WorkerPermissions,
+    cli,
+    utils,
+)
+from livekit.agents import (
+    room_io as lk_room_io,
+)
+from livekit.plugins import silero
+from minio import Minio
+from minio.error import S3Error
+
+from exceptions import MissingConfigError
+
+load_dotenv()
+
+logger = logging.getLogger("metadata-collector")
+
+AGENT_NAME = os.getenv("METADATA_COLLECTOR_AGENT_NAME", "metadata-collector")
+
+
+def prewarm(proc: JobProcess):
+    """Preload voice activity detection model."""
+    proc.userdata["vad"] = silero.VAD.load()
+
+
+server = AgentServer(
+    permissions=WorkerPermissions(
+        can_publish=False,
+        can_publish_data=False,
+        can_subscribe=True,
+        hidden=True,
+    ),
+)
+server.setup_fnc = prewarm
+
+
+@dataclass
+class MetadataEvent:
+    """A single timestamped event recorded during a meeting."""
+
+    participant_id: str
+    type: str
+    timestamp: datetime
+    data: Optional[str] = None
+
+    def serialize(self) -> dict:
+        """Return a JSON-serializable dictionary representation of the event."""
+        data = asdict(self)
+        data["timestamp"] = self.timestamp.isoformat()
+        return data
+
+
+class VADAgent(Agent):
+    """Agent that monitors voice activity for a specific participant."""
+
+    def __init__(self, participant_identity: str, events: List):
+        """Initialize with a participant identity and shared events list."""
+        super().__init__(
+            instructions="not-needed",
+        )
+        self.participant_identity = participant_identity
+        self.events = events
+
+    async def on_enter(self) -> None:
+        """Initialize VAD monitoring for this participant."""
+
+        @self.session.on("user_state_changed")
+        def on_user_state(event):
+            timestamp = datetime.now(timezone.utc)
+
+            if event.new_state == "speaking":
+                event = MetadataEvent(
+                    participant_id=self.participant_identity,
+                    type="speech_start",
+                    timestamp=timestamp,
+                )
+                self.events.append(event)
+
+            elif event.old_state == "speaking":
+                event = MetadataEvent(
+                    participant_id=self.participant_identity,
+                    type="speech_end",
+                    timestamp=timestamp,
+                )
+                self.events.append(event)
+
+
+class MetadataCollector:
+    """Collect meeting events across all participants in a room.
+
+    Creates one AgentSession per participant to capture VAD events
+    (speech start/end), and listens for connection, disconnection,
+    and chat events. Persists all collected events as JSON to S3
+    on shutdown.
+    """
+
+    def __init__(self, ctx: JobContext, recording_id: str):
+        """Initialize metadata agent."""
+        self.minio_client = Minio(
+            endpoint=os.getenv("AWS_S3_ENDPOINT_URL"),
+            access_key=os.getenv("AWS_S3_ACCESS_KEY_ID"),
+            secret_key=os.getenv("AWS_S3_SECRET_ACCESS_KEY"),
+            secure=os.getenv("AWS_S3_SECURE_ACCESS", "False").lower() == "true",
+        )
+
+        if (bucket_name := os.getenv("AWS_STORAGE_BUCKET_NAME")) is not None:
+            self.bucket_name = bucket_name
+        else:
+            raise MissingConfigError
+
+        self.ctx = ctx
+        self._sessions: dict[str, AgentSession] = {}
+        self._tasks: set[asyncio.Task] = set()
+
+        output_folder = os.getenv("AWS_S3_OUTPUT_FOLDER", "metadata")
+        self.output_filename = f"{output_folder}/{recording_id}-metadata.json"
+
+        # Storage for events
+        self.events = []
+        self.participants = {}
+
+        logger.info("MetadataCollector initialized")
+
+    def start(self):
+        """Start listening for room-level events."""
+        self.ctx.room.on("participant_disconnected", self.on_participant_disconnected)
+        self.ctx.room.on("participant_name_changed", self.on_participant_name_changed)
+
+        self.ctx.room.register_text_stream_handler("lk.chat", self.handle_chat_stream)
+
+        logger.info("Started listening for participant events")
+
+    async def on_chat_message_received(
+        self, reader: rtc.TextStreamReader, participant_identity: str
+    ):
+        """Read a complete chat message and record it as an event."""
+        full_text = await reader.read_all()
+        logger.info("Received chat message from %s", participant_identity)
+
+        self.events.append(
+            MetadataEvent(
+                participant_id=participant_identity,
+                type="chat_received",
+                timestamp=datetime.now(timezone.utc),
+                data=full_text,
+            )
+        )
+
+    def handle_chat_stream(self, reader, participant_identity):
+        """Schedule async processing of an incoming chat stream."""
+        task = asyncio.create_task(
+            self.on_chat_message_received(reader, participant_identity)
+        )
+        self._tasks.add(task)
+        task.add_done_callback(lambda _: self._tasks.remove(task))
+
+    def save(self):
+        """Serialize collected events and upload as JSON to S3."""
+        logger.info("Persisting metadata...")
+
+        participants = []
+        for k, v in self.participants.items():
+            participants.append({"participantId": k, "name": v})
+
+        sorted_events = sorted(self.events, key=lambda e: e.timestamp)
+
+        payload = {
+            "events": [event.serialize() for event in sorted_events],
+            "participants": participants,
+        }
+
+        data = json.dumps(payload, indent=2).encode("utf-8")
+        stream = BytesIO(data)
+
+        try:
+            self.minio_client.put_object(
+                self.bucket_name,
+                self.output_filename,
+                stream,
+                length=len(data),
+                content_type="application/json",
+            )
+            logger.info(
+                "Uploaded speaker meeting metadata",
+            )
+        except S3Error:
+            logger.exception(
+                "Failed to upload meeting metadata",
+            )
+
+    async def aclose(self):
+        """Close all sessions and cleanup resources."""
+        logger.info("Closing all VAD monitoring sessions…")
+
+        await utils.aio.cancel_and_wait(*self._tasks)
+
+        await asyncio.gather(
+            *[self._close_session(session) for session in self._sessions.values()],
+            return_exceptions=True,
+        )
+
+        self.ctx.room.off("participant_disconnected", self.on_participant_disconnected)
+        self.ctx.room.off("participant_name_changed", self.on_participant_name_changed)
+
+        logger.info("All VAD sessions closed")
+        self.save()
+
+    async def on_participant_entrypoint(
+        self, ctx: JobContext, participant: rtc.RemoteParticipant
+    ):
+        """Handle new participant by starting a VAD monitoring session."""
+        if participant.identity in self._sessions:
+            logger.debug("Session already exists for %s", participant.identity)
+            return
+
+        self.events.append(
+            MetadataEvent(
+                participant_id=participant.identity,
+                type="participant_connected",
+                timestamp=datetime.now(timezone.utc),
+            )
+        )
+
+        self.participants[participant.identity] = participant.name
+
+        logger.info("New participant connected: %s", participant.identity)
+        try:
+            session = await self._start_session(participant)
+            self._sessions[participant.identity] = session
+        except Exception:
+            logger.exception("Failed to start session for %s", participant.identity)
+
+    def on_participant_disconnected(self, participant: rtc.RemoteParticipant):
+        """Handle participant disconnection by closing VAD monitoring."""
+        self.events.append(
+            MetadataEvent(
+                participant_id=participant.identity,
+                type="participant_disconnected",
+                timestamp=datetime.now(timezone.utc),
+            )
+        )
+
+        session = self._sessions.pop(participant.identity, None)
+        if session is None:
+            logger.debug("No session found for %s", participant.identity)
+            return
+
+        logger.info("Participant disconnected: %s", participant.identity)
+        task = asyncio.create_task(self._close_session(session))
+        self._tasks.add(task)
+
+        def on_close_done(_):
+            self._tasks.discard(task)
+            logger.info(
+                "VAD session closed for %s (remaining sessions: %d)",
+                participant.identity,
+                len(self._sessions),
+            )
+
+        task.add_done_callback(on_close_done)
+
+    def on_participant_name_changed(self, participant: rtc.RemoteParticipant):
+        """Update stored participant name when it changes."""
+        logger.info("Participant's name changed: %s", participant.identity)
+        self.participants[participant.identity] = participant.name
+
+    async def _start_session(self, participant: rtc.RemoteParticipant) -> AgentSession:
+        """Create and start VAD monitoring session for participant."""
+        if participant.identity in self._sessions:
+            return self._sessions[participant.identity]
+
+        # Create session with VAD only - no STT, LLM, or TTS
+        session = AgentSession(
+            vad=self.ctx.proc.userdata["vad"],
+            turn_detection="vad",
+            user_away_timeout=30.0,
+        )
+
+        # Set up room IO to receive audio from this specific participant
+        room_io = RoomIO(
+            agent_session=session,
+            room=self.ctx.room,
+            participant=participant,
+            options=lk_room_io.RoomOptions(
+                audio_input=lk_room_io.AudioInputOptions(),
+                text_input=False,
+                audio_output=False,
+                text_output=False,
+            ),
+        )
+
+        await room_io.start()
+        await session.start(
+            agent=VADAgent(
+                participant_identity=participant.identity, events=self.events
+            )
+        )
+
+        return session
+
+    async def _close_session(self, session: AgentSession) -> None:
+        """Close and cleanup VAD monitoring session."""
+        try:
+            await session.aclose()
+        except Exception:
+            logger.exception("Error closing session")
+
+
+async def handle_job_request(job_req: JobRequest) -> None:
+    """Accept or reject the job request based on agent presence in the room."""
+    room_name = job_req.room.name
+    recording_id = job_req.job.metadata
+    agent_identity = f"{AGENT_NAME}-{room_name}"
+
+    async with api.LiveKitAPI() as lk:
+        try:
+            resp = await lk.room.list_participants(
+                list=api.ListParticipantsRequest(room=room_name)
+            )
+            already_present = any(
+                p.kind == rtc.ParticipantKind.PARTICIPANT_KIND_AGENT
+                and p.identity == agent_identity
+                for p in resp.participants
+            )
+            if already_present:
+                logger.info("Agent already in the room '%s' — reject", room_name)
+                await job_req.reject()
+            else:
+                logger.info(
+                    "Accept job for '%s' — identity=%s", room_name, agent_identity
+                )
+                await job_req.accept(identity=agent_identity, metadata=recording_id)
+        except Exception:
+            logger.exception("Error treating the job for '%s'", room_name)
+            await job_req.reject()
+
+
+@server.rtc_session(agent_name=AGENT_NAME, on_request=handle_job_request)
+async def entrypoint(ctx: JobContext):
+    """Initialize and run the metadata collector."""
+    logger.info("Starting metadata agent in room: %s", ctx.room.name)
+    recording_id = ctx.job.metadata
+    metadata_collector = MetadataCollector(ctx, recording_id)
+    metadata_collector.start()
+
+    ctx.add_participant_entrypoint(metadata_collector.on_participant_entrypoint)
+
+    await ctx.connect(auto_subscribe=AutoSubscribe.AUDIO_ONLY)
+
+    async def cleanup():
+        logger.info("Shutting down metadata collector...")
+        await metadata_collector.aclose()
+
+    ctx.add_shutdown_callback(cleanup)
+
+
+if __name__ == "__main__":
+    cli.run_app(server)

src/agents/pyproject.toml

@@ -1,25 +1,25 @@
 
 [project]
 name = "agents"
-version = "1.12.0"
+version = "1.21.0"
 requires-python = ">=3.12"
 dependencies = [
-    "livekit-agents==1.4.5",
-    "livekit-plugins-deepgram==1.4.5",
-    "livekit-plugins-silero==1.4.5",
+    "livekit-agents==1.5.13",
+    "livekit-plugins-deepgram==1.5.13",
+    "livekit-plugins-silero==1.5.13",
     "livekit-plugins-kyutai-lasuite==0.0.6",
     "python-dotenv==1.2.2",
-    "protobuf==6.33.5"
+    "protobuf==6.33.6",
+    "minio==7.2.20"
 ]
 
 [project.optional-dependencies]
 dev = [
-    "ruff==0.15.6",
+    "ruff==0.15.14",
 ]
 
-[build-system]
-requires = ["setuptools>=61.0"]
-build-backend = "setuptools.build_meta"
+[tool.uv]
+package = false
 
 [tool.ruff]
 target-version = "py313"

src/backend/core/addons/__init__.py

@@ -0,0 +1 @@
+"""Meet core add-ons module."""

src/backend/core/addons/service.py

@@ -0,0 +1,344 @@
+"""Authentication session management for add-ons using temporary cache-based sessions."""
+
+import hashlib
+import hmac
+import secrets
+from datetime import datetime, timedelta, timezone
+from enum import Enum
+from logging import getLogger
+
+from django.conf import settings
+from django.core.cache import cache
+from django.core.exceptions import ImproperlyConfigured
+
+from core.models import User
+from core.services.jwt_token import JwtTokenService
+
+logger = getLogger(__name__)
+
+_PUBLIC_SESSION_FIELDS = frozenset(
+    {"state", "access_token", "token_type", "expires_in", "scope"}
+)
+
+
+class SessionDataError(Exception):
+    """Raised when session data is invalid or malformed."""
+
+
+class CSRFTokenError(Exception):
+    """Raised when CSRF token verification fails."""
+
+
+class TransitTokenError(Exception):
+    """Raised when a transit token is invalid or expired."""
+
+
+class SessionExpiredError(Exception):
+    """Raised when a session has expired."""
+
+
+class SessionNotFoundError(Exception):
+    """Raised when a session is not found."""
+
+
+class SuspiciousSessionError(Exception):
+    """Raised when session state indicates a possible attack or bug."""
+
+
+class SessionState(str, Enum):
+    """Add-on authentication session lifecycle states."""
+
+    PENDING = "pending"
+    AUTHENTICATED = "authenticated"
+
+
+class TransitTokenState(str, Enum):
+    """Transit token lifecycle states; CONSUMED is retained to detect replay."""
+
+    PENDING = "pending"
+    CONSUMED = "consumed"
+
+
+class TokenExchangeService:
+    """Manage temporary authentication sessions for add-on JWT token exchange."""
+
+    def __init__(self):
+        """Build the underlying JWT service and validate required settings."""
+
+        if not settings.ADDONS_CSRF_SECRET:
+            raise ImproperlyConfigured("CSRF Secret is required.")
+
+        if not settings.ADDONS_TOKEN_SCOPE:
+            raise ImproperlyConfigured("Token scope must be defined.")
+
+        self._token_service = JwtTokenService(
+            secret_key=settings.ADDONS_TOKEN_SECRET_KEY,
+            algorithm=settings.ADDONS_TOKEN_ALG,
+            issuer=settings.ADDONS_TOKEN_ISSUER,
+            audience=settings.ADDONS_TOKEN_AUDIENCE,
+            expiration_seconds=settings.ADDONS_TOKEN_TTL,
+            token_type=settings.ADDONS_TOKEN_TYPE,
+        )
+
+    @staticmethod
+    def _cache_key(prefix: str, token: str) -> str:
+        """Build a namespaced cache key: ``addons_{prefix}_{token}``."""
+        return f"addons_{prefix}_{token}"
+
+    @staticmethod
+    def _derive_csrf_token(session_id: str) -> str:
+        """Derive the CSRF token as HMAC-SHA256(session_id) under ADDONS_CSRF_SECRET."""
+        return hmac.new(
+            settings.ADDONS_CSRF_SECRET.encode("utf-8"),
+            session_id.encode("utf-8"),
+            hashlib.sha256,
+        ).hexdigest()
+
+    @staticmethod
+    def _validate_session_not_expired(session_data: dict) -> int:
+        """Return remaining seconds until expiry, or raise if missing/malformed/expired."""
+        expires_at_str = session_data.get("expires_at")
+        if expires_at_str is None:
+            raise SessionDataError("Invalid session data: missing expiration.")
+
+        try:
+            expires_at = datetime.fromisoformat(expires_at_str)
+        except ValueError as e:
+            raise SessionDataError("Invalid session data: malformed expiration.") from e
+
+        remaining_seconds = int(
+            (expires_at - datetime.now(timezone.utc)).total_seconds()
+        )
+
+        if remaining_seconds <= 0:
+            raise SessionExpiredError("Session expired.")
+
+        return remaining_seconds
+
+    def _generate_session_id(self) -> str:
+        """Generate a high-entropy URL-safe session_id."""
+        return secrets.token_urlsafe(settings.ADDONS_RANDOM_TOKEN_BYTE_LENGTH)
+
+    def _generate_transit_token(self) -> str:
+        """Generate a high-entropy URL-safe transit token."""
+        return secrets.token_urlsafe(settings.ADDONS_RANDOM_TOKEN_BYTE_LENGTH)
+
+    def init_session(self) -> tuple[str, str, str]:
+        """Create a new pending session and its transit binding.
+
+        Returns:
+            (transit_token, session_id, csrf_token)
+        """
+        session_id = self._generate_session_id()
+        transit_token = self._generate_transit_token()
+        csrf_token = self._derive_csrf_token(session_id)
+
+        expires_at = (
+            datetime.now(timezone.utc) + timedelta(seconds=settings.ADDONS_SESSION_TTL)
+        ).isoformat()
+
+        session_data = {
+            "state": SessionState.PENDING,
+            "expires_at": expires_at,
+            "transit_token": transit_token,
+        }
+
+        cache.set(
+            self._cache_key(settings.ADDONS_CACHE_PREFIX_SESSION, session_id),
+            session_data,
+            settings.ADDONS_SESSION_TTL,
+        )
+
+        transit_token_data = {
+            "session_id": session_id,
+            "state": TransitTokenState.PENDING,
+        }
+
+        cache.set(
+            self._cache_key(settings.ADDONS_CACHE_PREFIX_TRANSIT, transit_token),
+            transit_token_data,
+            settings.ADDONS_TRANSIT_TOKEN_TTL,
+        )
+
+        return transit_token, session_id, csrf_token
+
+    def verify_csrf(self, session_id: str, submitted_csrf: str) -> None:
+        """Constant-time verify submitted_csrf against HMAC(session_id). Raise on mismatch."""
+        expected_csrf = self._derive_csrf_token(session_id)
+        if not hmac.compare_digest(expected_csrf, submitted_csrf):
+            raise CSRFTokenError("Invalid CSRF token.")
+
+    def consume_transit_token(self, transit_token: str) -> str:
+        """Mark transit token consumed and return its session_id.
+
+        A replay (second consume) evicts the session as a security cleanup and raises.
+
+        Raises:
+            TransitTokenError: If token is unknown, expired, or already consumed.
+        """
+        cache_key = self._cache_key(settings.ADDONS_CACHE_PREFIX_TRANSIT, transit_token)
+
+        transit_token_data = cache.get(cache_key)
+
+        if transit_token_data is None:
+            # Indistinguishable from here: either the token was never issued (attacker
+            # probing or client bug) or it was issued but expired before consumption.
+            logger.warning(
+                "Transit token not found in cache (unknown or expired).",
+            )
+            raise TransitTokenError("Invalid or expired transit token.")
+
+        state = transit_token_data.get("state", None)
+        session_id = transit_token_data.get("session_id", None)
+
+        if not session_id:
+            logger.warning("Transit token data missing session_id.")
+            raise TransitTokenError("Invalid transit token.")
+
+        if state == TransitTokenState.CONSUMED:
+            logger.warning(
+                "Replay on session %s",
+                session_id,
+            )
+
+            # Security cleanup: a replay attempt means the transit token leaked
+            # (or an attacker is probing). Evict the session so the authenticated
+            # tokens — if they exist — can no longer be polled.
+            cache.delete(
+                self._cache_key(settings.ADDONS_CACHE_PREFIX_SESSION, session_id)
+            )
+
+            raise TransitTokenError("Transit token already consumed.")
+
+        new_transit_token_data = {
+            "state": TransitTokenState.CONSUMED,
+            "session_id": session_id,
+        }
+
+        cache.set(
+            cache_key,
+            new_transit_token_data,
+            settings.ADDONS_SESSION_TTL,
+        )
+
+        return session_id
+
+    @staticmethod
+    def is_session_pending(session_data: dict) -> bool:
+        """Return True if the public session dict is still in the pending state."""
+        return session_data.get("state") == SessionState.PENDING
+
+    def _get_session_data(self, session_id: str) -> dict:
+        """Fetch raw session data from cache, or raise SessionNotFoundError."""
+
+        if not session_id:
+            raise SessionNotFoundError("Session not found.")
+
+        data = cache.get(
+            self._cache_key(settings.ADDONS_CACHE_PREFIX_SESSION, session_id)
+        )
+        if data is None:
+            raise SessionNotFoundError("Session not found.")
+        return data
+
+    def get_session(self, session_id: str) -> dict:
+        """Return the public session view; evict the session on authenticated read.
+
+        Raises:
+            SessionNotFoundError: If session is not found.
+            SessionDataError: If session data is missing the state field.
+        """
+
+        # raises if session is not found
+        session_data = self._get_session_data(session_id)
+
+        if "state" not in session_data:
+            raise SessionDataError("Invalid session data: missing state field.")
+
+        # One-time read: clear both bindings for authenticated sessions
+        if session_data["state"] == SessionState.AUTHENTICATED:
+            cache.delete(
+                self._cache_key(settings.ADDONS_CACHE_PREFIX_SESSION, session_id)
+            )
+
+        # Return public fields only
+        return {k: v for k, v in session_data.items() if k in _PUBLIC_SESSION_FIELDS}
+
+    def _validate_transit_token_state(self, session_data: dict) -> None:
+        """Assert the session's transit token exists in cache and is in CONSUMED state.
+
+        Raises:
+            SessionDataError: session_data is missing the transit_token field.
+            SuspiciousSessionError: transit entry is missing, or still pending (flow skipped).
+        """
+
+        transit_token = session_data.get("transit_token", None)
+        if transit_token is None:
+            raise SessionDataError("Invalid session data: missing transit_token field.")
+
+        transit_token_data = cache.get(
+            self._cache_key(settings.ADDONS_CACHE_PREFIX_TRANSIT, transit_token)
+        )
+
+        if transit_token_data is None:
+            logger.warning("Transit token missing when setting access token.")
+            raise SuspiciousSessionError("Transit token not found.")
+
+        if transit_token_data.get("state") != TransitTokenState.CONSUMED:
+            logger.warning("Access token requested without completing transit flow.")
+            raise SuspiciousSessionError("Transit token not consumed.")
+
+    def set_access_token(self, user: User, session_id: str) -> None:
+        """Authenticate a pending session by minting a JWT and storing it on the session.
+
+        Non-pending sessions are evicted as a security cleanup before raising.
+
+        Raises:
+            SessionNotFoundError: If session doesn't exist.
+            SessionDataError: If session data is malformed.
+            SessionExpiredError: If session has expired.
+            SuspiciousSessionError: If session is not pending or transit wasn't consumed.
+        """
+
+        # raises if session is not found
+        session_data = self._get_session_data(session_id)
+
+        if session_data.get("state") != SessionState.PENDING:
+            logger.warning(
+                "Session's state is not pending. Suspicious.",
+            )
+            # Security cleanup: evict the session so any cached tokens cannot be polled.
+            cache.delete(
+                self._cache_key(settings.ADDONS_CACHE_PREFIX_SESSION, session_id)
+            )
+            raise SuspiciousSessionError("Session is not in pending state.")
+
+        # raises if transit_token is invalid
+        try:
+            self._validate_transit_token_state(session_data)
+        except SuspiciousSessionError:
+            # Security cleanup: evict the session.
+            cache.delete(
+                self._cache_key(settings.ADDONS_CACHE_PREFIX_SESSION, session_id)
+            )
+            raise
+
+        # raises if session is expired
+        remaining_seconds = self._validate_session_not_expired(session_data)
+
+        response = self._token_service.generate_jwt(user, settings.ADDONS_TOKEN_SCOPE)
+
+        new_data = {
+            "access_token": response["access_token"],
+            "token_type": response["token_type"],
+            "expires_in": response["expires_in"],
+            "scope": response["scope"],
+            "expires_at": session_data["expires_at"],
+            "state": SessionState.AUTHENTICATED,
+        }
+
+        cache.set(
+            self._cache_key(settings.ADDONS_CACHE_PREFIX_SESSION, session_id),
+            new_data,
+            remaining_seconds,
+        )

src/backend/core/addons/viewsets.py

@@ -0,0 +1,229 @@
+"""Add-ons API endpoints"""
+
+from logging import getLogger
+
+from django.conf import settings
+from django.core.exceptions import SuspiciousOperation
+
+from rest_framework import decorators, viewsets
+from rest_framework import (
+    response as drf_response,
+)
+from rest_framework import status as drf_status
+
+from core.addons.service import (
+    CSRFTokenError,
+    SessionDataError,
+    SessionExpiredError,
+    SessionNotFoundError,
+    SuspiciousSessionError,
+    TokenExchangeService,
+    TransitTokenError,
+)
+from core.api.feature_flag import FeatureFlag
+from core.api.permissions import IsAuthenticated
+
+logger = getLogger(__name__)
+
+
+class SessionViewSet(viewsets.ViewSet):
+    """ViewSet for managing add-on authentication sessions via token exchange.
+
+    Implements a three-step flow that lets a third-party add-on (running in an
+    embedded iframe) obtain an access token without exposing it to client-side
+    JavaScript:
+
+    1. /init: the add-on opens a session and receives a short-lived transit
+       token (used to bootstrap the OAuth-style exchange in a dialog) and a
+       CSRF token. The opaque session id is stored in an HttpOnly, Secure,
+       SameSite=None cookie so it can accompany cross-origin polls.
+    2. /poll: the add-on polls until the session transitions from pending to
+       authenticated. On the terminal read, the session payload (access
+       token, token type, expiry, etc.) is returned, the session is evicted
+       server-side, and the session cookie is cleared so the tokens can be
+       retrieved exactly once.
+    3. /exchange: called from the post-login callback page on our own domain,
+       after the user has authenticated in a dialog opened by the addon. The
+       transit token (carried client-side via postMessage + sessionStorage)
+       is redeemed here for the authenticated user's access token, which is
+       stored server-side against the session. Requires an authenticated
+       user — that user is whose access token gets bound to the session.
+
+    /init and /poll authenticate the caller through the session cookie +
+    CSRF token pair alone — no user login is required, since the whole point
+    of the flow is to bootstrap one. /exchange, by contrast, requires an
+    authenticated user and does not use the addonsSid cookie.
+    """
+
+    throttle_classes = []
+
+    @decorators.action(
+        detail=False,
+        methods=["POST"],
+        url_path="init",
+        authentication_classes=[],
+        permission_classes=[],
+    )
+    @FeatureFlag.require("addons")
+    def init(self, request):
+        """Open a new add-on authentication session.
+
+        Creates a fresh session server-side and returns the credentials the
+        add-on needs to drive the rest of the flow.
+        """
+
+        transit_token, session_id, csrf_token = TokenExchangeService().init_session()
+
+        response = drf_response.Response(
+            {"transit_token": transit_token, "csrf_token": csrf_token},
+            status=drf_status.HTTP_201_CREATED,
+        )
+
+        # SameSite=None allows the cookie to be sent on cross-origin requests,
+        # which is required because the /poll endpoint is called from an iframe
+        # embedded in a third-party site. Secure=True is mandatory when SameSite=None.
+        # HttpOnly prevents JS access, so the cookie can only be read by the server.
+        response.set_cookie(
+            key=settings.ADDONS_SESSION_ID_COOKIE,
+            value=session_id,
+            max_age=settings.ADDONS_SESSION_TTL,
+            httponly=True,
+            secure=True,
+            samesite="None",
+        )
+
+        return response
+
+    @decorators.action(
+        detail=False,
+        methods=["POST"],
+        url_path="poll",
+        authentication_classes=[],
+        permission_classes=[],
+    )
+    @FeatureFlag.require("addons")
+    def poll(self, request):
+        """Poll a session for its current state and, if terminal, consume it.
+
+        Authenticates the caller using the addonsSid cookie (set by
+        /init) together with the X-CSRFToken header, which must match
+        the CSRF token issued for that session. The session id alone is not
+        sufficient — both must be presented and must correspond.
+
+        Behavior depends on the session's current state:
+
+        - **Pending**: the token exchange has not yet completed. Returns
+          202 Accepted with `{"state": "pending"}`. The cookie is preserved
+          so the add-on can keep polling.
+        - **Authenticated** (or any other terminal state): returns 200 OK
+          with the session payload (access token, token type, expiry, etc.)
+          and clears the `addonsSid` cookie. The session is also evicted
+          server-side on this terminal read, so the tokens can be retrieved
+          exactly once.
+
+        A CSRF mismatch is treated as a `SuspiciousOperation` rather than a
+        normal 4xx, so it is logged by Django's security middleware and
+        surfaced as a 400 without leaking which check failed.
+        """
+
+        session_id = request.COOKIES.get(settings.ADDONS_SESSION_ID_COOKIE)
+        submitted_csrf = request.headers.get("X-CSRFToken")
+
+        if not session_id:
+            return drf_response.Response(
+                {"detail": "Missing credentials."},
+                status=drf_status.HTTP_401_UNAUTHORIZED,
+            )
+
+        if not submitted_csrf:
+            return drf_response.Response(
+                {"detail": "Missing CSRF token."},
+                status=drf_status.HTTP_400_BAD_REQUEST,
+            )
+
+        service = TokenExchangeService()
+
+        try:
+            service.verify_csrf(session_id, submitted_csrf)
+        except CSRFTokenError as e:
+            raise SuspiciousOperation(str(e)) from e
+
+        try:
+            session = service.get_session(session_id)
+        except SessionNotFoundError:
+            return drf_response.Response(
+                {"detail": "Session not found."},
+                status=drf_status.HTTP_404_NOT_FOUND,
+            )
+        except SessionDataError:
+            return drf_response.Response(
+                {"detail": "Invalid or expired session."},
+                status=drf_status.HTTP_400_BAD_REQUEST,
+            )
+
+        if service.is_session_pending(session):
+            return drf_response.Response(
+                {"state": "pending"}, status=drf_status.HTTP_202_ACCEPTED
+            )
+
+        response = drf_response.Response(session, status=drf_status.HTTP_200_OK)
+        response.delete_cookie(
+            key=settings.ADDONS_SESSION_ID_COOKIE,
+            samesite="None",
+        )
+
+        return response
+
+    @decorators.action(
+        detail=False,
+        methods=["POST"],
+        url_path="exchange",
+        permission_classes=[IsAuthenticated],
+    )
+    @FeatureFlag.require("addons")
+    def exchange(self, request):
+        """Redeem a transit token for an access token bound to the current user.
+
+        Called from the post-OIDC callback page on our own domain. The transit
+        token was issued by /init, passed to the authentication dialog via
+        postMessage, stashed in sessionStorage, and read back by this page
+        after login completes.
+
+        The authenticated user (request.user) is whose access token gets stored
+        against the session. On success, the addon's next /poll will transition
+        from pending to authenticated and receive the token payload.
+
+        Transit tokens are single-use: a replayed token is rejected with 400.
+        """
+
+        transit_token = request.data.get("transit_token")
+        if not transit_token:
+            return drf_response.Response(
+                {"detail": "Missing transit_token."},
+                status=drf_status.HTTP_400_BAD_REQUEST,
+            )
+
+        service = TokenExchangeService()
+
+        try:
+            session_id = service.consume_transit_token(transit_token)
+        except TransitTokenError:
+            return drf_response.Response(
+                {"detail": "Invalid or expired transit token."},
+                status=drf_status.HTTP_400_BAD_REQUEST,
+            )
+
+        try:
+            service.set_access_token(request.user, session_id)
+        except SessionNotFoundError:
+            return drf_response.Response(
+                {"detail": "Session not found."},
+                status=drf_status.HTTP_404_NOT_FOUND,
+            )
+        except (SessionDataError, SessionExpiredError, SuspiciousSessionError):
+            return drf_response.Response(
+                {"detail": "Invalid or expired session."},
+                status=drf_status.HTTP_400_BAD_REQUEST,
+            )
+
+        return drf_response.Response({"status": "ok"}, status=drf_status.HTTP_200_OK)

src/backend/core/admin.py

@@ -3,17 +3,55 @@
 from django import forms
 from django.contrib import admin, messages
 from django.contrib.auth import admin as auth_admin
+from django.db import transaction
+from django.utils.html import format_html
 from django.utils.translation import gettext_lazy as _
 
 from core.recording.event import notification
 
 from . import models
+from .tasks.file import process_file_deletion
+from .utils import generate_download_file_url
+
+
+def hard_delete_file(file):
+    """Hard delete a file, soft deleting it first when needed."""
+    if file.deleted_at is None:
+        file.soft_delete()
+    file.hard_delete()
+    transaction.on_commit(lambda: process_file_deletion.delay(file.id))
+
+
+class FileInlineFormSet(forms.BaseInlineFormSet):
+    """Inline formset overriding delete behavior for files."""
+
+    def delete_existing(self, obj, commit=True):
+        """Hard delete files instead of calling model.delete()."""
+        hard_delete_file(obj)
+
+
+class FileInline(admin.TabularInline):
+    """Inline class for the File model."""
+
+    model = models.File
+    formset = FileInlineFormSet
+    fk_name = "creator"
+    extra = 0
+    fields = ("id", "title", "type", "upload_state", "created_at")
+    readonly_fields = ("id", "created_at", "upload_state", "type")
+    show_change_link = True
+
+    def get_queryset(self, request):
+        """Hide hard deleted files in the inline."""
+        return super().get_queryset(request).filter(hard_deleted_at__isnull=True)
 
 
 @admin.register(models.User)
 class UserAdmin(auth_admin.UserAdmin):
     """Admin class for the User model"""
 
+    inlines = (FileInline,)
+
     fieldsets = (
         (
             None,
@@ -97,6 +135,136 @@ class UserAdmin(auth_admin.UserAdmin):
     search_fields = ("id", "sub", "admin_email", "email", "full_name")
 
 
+@admin.register(models.File)
+class FileAdmin(admin.ModelAdmin):
+    """Admin class for the File model."""
+
+    list_display = (
+        "id",
+        "title",
+        "type",
+        "creator",
+        "upload_state",
+        "deleted_at",
+        "hard_deleted_at",
+        "created_at",
+        "updated_at",
+    )
+    list_filter = (
+        "type",
+        "upload_state",
+        "created_at",
+        "updated_at",
+        "deleted_at",
+        "hard_deleted_at",
+    )
+    search_fields = (
+        "id",
+        "title",
+        "filename",
+        "mimetype",
+        "description",
+        "creator__email",
+        "creator__admin_email",
+        "creator__full_name",
+    )
+    ordering = ("-created_at",)
+    readonly_fields = (
+        "id",
+        "created_at",
+        "updated_at",
+        "deleted_at",
+        "hard_deleted_at",
+        "description",
+        "malware_detection_info",
+        "is_ready",
+        "preview_url",
+        "extension",
+        "key_base",
+        "file_key",
+        "upload_state",
+        "type",
+        "mimetype",
+        "size",
+    )
+    autocomplete_fields = ("creator",)
+    fieldsets = (
+        (
+            None,
+            {
+                "fields": (
+                    "id",
+                    "title",
+                    "type",
+                    "creator",
+                    "filename",
+                    "upload_state",
+                )
+            },
+        ),
+        (
+            _("Content"),
+            {
+                "fields": (
+                    "mimetype",
+                    "size",
+                    "description",
+                    "malware_detection_info",
+                )
+            },
+        ),
+        (
+            _("Deletion"),
+            {
+                "fields": (
+                    "deleted_at",
+                    "hard_deleted_at",
+                )
+            },
+        ),
+        (
+            _("Derived info"),
+            {
+                "fields": (
+                    "is_ready",
+                    "extension",
+                    "key_base",
+                    "file_key",
+                    "preview_url",
+                )
+            },
+        ),
+        (_("Timestamps"), {"fields": ("created_at", "updated_at")}),
+    )
+
+    @admin.display(description=_("File preview"))
+    def preview_url(self, obj):
+        """Return a clickable preview URL for the file."""
+        if not obj.is_ready:
+            return "-"
+        url = generate_download_file_url(obj, expires_in=60 * 60)
+
+        return format_html(
+            '<a href="{}" target="_blank" rel="noopener noreferrer">Open File</a>', url
+        )
+
+    def get_queryset(self, request):
+        """Hide hard deleted files in admin listing and lookups."""
+        return super().get_queryset(request).filter(hard_deleted_at__isnull=True)
+
+    def delete_model(self, request, obj):
+        """Hard delete instead of calling model.delete()."""
+        hard_delete_file(obj)
+
+    def delete_queryset(self, request, queryset):
+        """Hard delete all selected files."""
+        for file in queryset:
+            hard_delete_file(file)
+
+    def has_add_permission(self, request):
+        return False
+
+
 class ResourceAccessInline(admin.TabularInline):
     """Admin class for the room user access model"""
 

src/backend/core/api/__init__.py

@@ -8,6 +8,8 @@ from rest_framework import views as drf_views
 from rest_framework.decorators import api_view
 from rest_framework.response import Response
 
+from core.utils import build_telephony_config
+
 
 def exception_handler(exc, context):
     """Handle Django ValidationError as an accepted exception.
@@ -58,13 +60,7 @@ def get_frontend_configuration(request):
                 "allowed_mimetypes"
             ],
         },
-        "telephony": {
-            "enabled": settings.ROOM_TELEPHONY_ENABLED,
-            "phone_number": settings.ROOM_TELEPHONY_PHONE_NUMBER
-            if settings.ROOM_TELEPHONY_ENABLED
-            else None,
-            "default_country": settings.ROOM_TELEPHONY_DEFAULT_COUNTRY,
-        },
+        "telephony": build_telephony_config(),
         "subtitle": {"enabled": settings.ROOM_SUBTITLE_ENABLED},
         "livekit": {
             "url": settings.LIVEKIT_CONFIGURATION["url"],

src/backend/core/api/feature_flag.py

@@ -14,6 +14,8 @@ class FeatureFlag:
         "storage_event": "RECORDING_STORAGE_EVENT_ENABLE",
         "subtitle": "ROOM_SUBTITLE_ENABLED",
         "file_upload": "FILE_UPLOAD_ENABLED",
+        "addons": "ADDONS_ENABLED",
+        "application": "APPLICATION_ENABLED",
     }
 
     @classmethod

src/backend/core/api/permissions.py

@@ -136,3 +136,33 @@ class FilePermission(IsAuthenticated):
             raise Http404
 
         return obj.get_abilities(request.user).get(view.action, False)
+
+
+class CanMuteParticipant(permissions.BasePermission):
+    """
+    Grant muting rights based on role or room configuration.
+
+    - Admins and owners can always mute.
+    - When `everyone_can_mute` is enabled on the room, any participant
+      currently in the room (proven by a valid LiveKit token for that room)
+      can mute.
+    """
+
+    def has_object_permission(self, request, view, obj):
+        """Check if the requesting user is allowed to mute a participant in the given room."""
+
+        is_livekit_token_auth = request.auth and hasattr(request.auth, "video")
+
+        # Always allow admins/owners when authenticated with session cookie
+        if not is_livekit_token_auth and obj.is_administrator_or_owner(request.user):
+            return True
+
+        everyone_can_mute = obj.configuration.get("everyone_can_mute", True)
+        if not everyone_can_mute:
+            return False
+
+        if not is_livekit_token_auth:
+            return False
+
+        # LiveKit token scoped to this room
+        return request.auth.video.room == str(obj.id)

src/backend/core/api/serializers.py

@@ -13,7 +13,8 @@ from django.core.exceptions import SuspiciousOperation
 from django.utils.translation import gettext_lazy as _
 
 from django_pydantic_field.rest_framework import SchemaField
-from pydantic import BaseModel, Field
+from pydantic import BaseModel, Field, field_serializer
+from pydantic import ValidationError as PydanticValidationError
 from rest_framework import serializers
 from rest_framework.exceptions import PermissionDenied
 from timezone_field.rest_framework import TimeZoneSerializerField
@@ -131,6 +132,16 @@ class RoomSerializer(serializers.ModelSerializer):
         fields = ["id", "name", "slug", "configuration", "access_level", "pin_code"]
         read_only_fields = ["id", "slug", "pin_code"]
 
+    def validate_configuration(self, value):
+        """Validate room configuration against the RoomConfiguration schema."""
+        if value is None or value == {}:
+            return value
+        try:
+            RoomConfiguration.model_validate(value)
+        except PydanticValidationError as e:
+            raise serializers.ValidationError(e.errors()) from e
+        return value
+
     def to_representation(self, instance):
         """
         Add users only for administrator users.
@@ -155,11 +166,6 @@ class RoomSerializer(serializers.ModelSerializer):
             )
             output["accesses"] = access_serializer.data
 
-        configuration = output["configuration"]
-
-        if not is_admin_or_owner:
-            del output["configuration"]
-
         should_access_room = (
             (
                 instance.access_level == models.RoomAccessLevel.TRUSTED
@@ -176,7 +182,7 @@ class RoomSerializer(serializers.ModelSerializer):
                 room_id=room_id,
                 user=request.user,
                 username=username,
-                configuration=configuration,
+                configuration=output["configuration"],
                 is_admin_or_owner=is_admin_or_owner,
             )
         else:
@@ -232,11 +238,14 @@ class RecordingOptions(BaseModel):
             When `None`, falls back to the application default.
         original_mode: The original recording mode before any override.
             Must be one of the valid RecordingModeChoices values when provided.
+        collect_metadata: Whether to collect additional metadata during recording.
+            When `None`, no metadata are collected.
 
     """
 
     language: str | None = None
     transcribe: bool | None = None
+    collect_metadata: bool | None = None
     original_mode: Literal["screen_recording", "transcript"] | None = None
 
     model_config = {"extra": "forbid"}
@@ -303,7 +312,19 @@ class MuteParticipantSerializer(BaseParticipantsManagementSerializer):
     )
 
 
-TrackSource = Literal["SCREEN_SHARE", "SCREEN_SHARE_AUDIO", "CAMERA", "MICROPHONE"]
+TrackSource = Literal["camera", "microphone", "screen_share", "screen_share_audio"]
+
+
+class RoomConfiguration(BaseModel):
+    """Validate room configuration structure.
+
+    Unknown fields are rejected.
+    """
+
+    can_publish_sources: list[TrackSource] | None = None
+    everyone_can_mute: bool | None = None
+
+    model_config = {"extra": "forbid"}
 
 
 class ParticipantPermission(BaseModel):
@@ -325,6 +346,10 @@ class ParticipantPermission(BaseModel):
 
     model_config = {"extra": "forbid"}
 
+    @field_serializer("can_publish_sources")
+    def _serialize_sources(self, sources: list[str]) -> list[str]:
+        return [s.upper() for s in sources]
+
 
 class UpdateParticipantSerializer(BaseParticipantsManagementSerializer):
     """Validate participant update data."""
@@ -431,7 +456,7 @@ class ListFileSerializer(serializers.ModelSerializer):
 
     def get_url(self, obj):
         """Return the URL of the file."""
-        if obj.is_pending_upload:
+        if not obj.is_ready:
             return None
 
         return f"{settings.MEDIA_BASE_URL}{settings.MEDIA_URL}{quote(obj.file_key)}"
@@ -526,3 +551,15 @@ class CreateFileSerializer(ListFileSerializer):
 
     def update(self, instance, validated_data):
         raise NotImplementedError("Update method can not be used.")
+
+
+class RaiseHandSerializer(BaseValidationOnlySerializer):
+    """Serializer for raising or lowering a participant's hand in a room."""
+
+    raised = serializers.BooleanField()
+
+
+class RenameParticipantSerializer(BaseValidationOnlySerializer):
+    """Serializer for renaming a participant in a room."""
+
+    name = serializers.CharField(min_length=1, max_length=255, allow_blank=False)

src/backend/core/api/viewsets.py

@@ -6,10 +6,13 @@ from logging import getLogger
 from urllib.parse import unquote, urlparse
 
 from django.conf import settings
+from django.core.exceptions import ValidationError as DjangoValidationError
 from django.core.files.storage import default_storage
+from django.db import IntegrityError, transaction
 from django.db.models import Q
 from django.http import Http404
 from django.shortcuts import get_object_or_404
+from django.utils import timezone
 from django.utils.text import slugify
 from django.utils.translation import gettext_lazy as _
 
@@ -30,6 +33,7 @@ from rest_framework import (
 from rest_framework import (
     status as drf_status,
 )
+from rest_framework.settings import api_settings
 
 from core import enums, models, utils
 from core.api.filters import ListFileFilter
@@ -42,8 +46,15 @@ from core.recording.event.exceptions import (
     InvalidFileTypeError,
     ParsingEventDataError,
 )
-from core.recording.event.notification import notification_service
 from core.recording.event.parsers import get_parser
+from core.recording.services.metadata_collector import (
+    MetadataCollectorException,
+    MetadataCollectorService,
+)
+from core.recording.services.recording_events import (
+    RecordingEventsService,
+    RecordingNotSavableError,
+)
 from core.recording.worker.exceptions import (
     RecordingStartError,
     RecordingStopError,
@@ -64,10 +75,16 @@ from core.services.lobby import (
     LobbyService,
 )
 from core.services.participants_management import (
+    ParticipantNotFoundException,
     ParticipantsManagement,
     ParticipantsManagementException,
 )
 from core.services.room_creation import RoomCreation
+from core.services.room_management import (
+    RoomManagement,
+    RoomManagementException,
+    RoomNotFoundException,
+)
 from core.services.subtitle import SubtitleException, SubtitleService
 from core.tasks.file import process_file_deletion
 
@@ -291,6 +308,41 @@ class RoomViewSet(
         if callback_id := self.request.data.get("callback_id"):
             RoomCreation().persist_callback_state(callback_id, room)
 
+    def perform_update(self, serializer):
+        """Persist the room update, then sync metadata to LiveKit."""
+
+        old_configuration = serializer.instance.configuration
+        old_access_level = serializer.instance.access_level
+
+        room = serializer.save()
+
+        if (
+            room.configuration == old_configuration
+            and room.access_level == old_access_level
+        ):
+            return
+
+        metadata = {
+            "configuration": room.configuration,
+            "access_level": room.access_level,
+        }
+
+        try:
+            RoomManagement().update_metadata(
+                room_name=str(room.id),
+                metadata=metadata,
+            )
+        except RoomNotFoundException:
+            logger.info(
+                "LiveKit room %s does not exist yet, skipping metadata sync",
+                room.id,
+            )
+        except RoomManagementException:
+            logger.warning(
+                "Failed to sync metadata to LiveKit for room %s",
+                room.id,
+            )
+
     @decorators.action(
         detail=True,
         methods=["post"],
@@ -314,16 +366,27 @@ class RoomViewSet(
         options = serializer.validated_data.get("options")
         room = self.get_object()
 
-        # May raise exception if an active or initiated recording already exist for the room
-        recording = models.Recording.objects.create(
-            room=room,
-            mode=mode,
-            options=options.model_dump(exclude_none=True) if options else {},
-        )
+        try:
+            with transaction.atomic():
+                recording = models.Recording.objects.create(
+                    room=room,
+                    mode=mode,
+                    options=options.model_dump(exclude_none=True) if options else {},
+                )
+                models.RecordingAccess.objects.create(
+                    user=self.request.user,
+                    role=models.RoleChoices.OWNER,
+                    recording=recording,
+                )
 
-        models.RecordingAccess.objects.create(
-            user=self.request.user, role=models.RoleChoices.OWNER, recording=recording
-        )
+        except (DjangoValidationError, IntegrityError):
+            # DjangoValidationError covers the Python-level check (full_clean);
+            # IntegrityError covers the race where two concurrent requests both
+            # pass that check and the DB-level UNIQUE constraint catches the loser.
+            return drf_response.Response(
+                {"error": f"A recording is already in progress for room {room.slug}"},
+                status=drf_status.HTTP_409_CONFLICT,
+            )
 
         worker_service = get_worker_service(mode=recording.mode)
         worker_manager = WorkerServiceMediator(worker_service=worker_service)
@@ -331,11 +394,23 @@ class RoomViewSet(
         try:
             worker_manager.start(recording)
         except RecordingStartError:
+            models.Recording.objects.filter(pk=recording.pk).update(
+                status=models.RecordingStatusChoices.FAILED_TO_START
+            )
             return drf_response.Response(
                 {"error": f"Recording failed to start for room {room.slug}"},
-                status=drf_status.HTTP_500_INTERNAL_SERVER_ERROR,
+                status=drf_status.HTTP_502_BAD_GATEWAY,
             )
 
+        if settings.METADATA_COLLECTOR_ENABLED and (
+            recording.options.get("collect_metadata", False)
+        ):
+            try:
+                MetadataCollectorService().start(recording)
+                logger.debug("Started MetadataCollectorService")
+            except MetadataCollectorException:
+                logger.warning("Failed to start MetadataCollectorService")
+
         return drf_response.Response(
             {"message": f"Recording successfully started for room {room.slug}"},
             status=drf_status.HTTP_201_CREATED,
@@ -583,7 +658,11 @@ class RoomViewSet(
         methods=["post"],
         url_path="mute-participant",
         url_name="mute-participant",
-        permission_classes=[permissions.HasPrivilegesOnRoom],
+        permission_classes=[permissions.CanMuteParticipant],
+        authentication_classes=[
+            LiveKitTokenAuthentication,
+            *api_settings.DEFAULT_AUTHENTICATION_CLASSES,
+        ],
     )
     def mute_participant(self, request, pk=None):  # pylint: disable=unused-argument
         """Mute a specific track for a participant in the room."""
@@ -592,12 +671,37 @@ class RoomViewSet(
         serializer = serializers.MuteParticipantSerializer(data=request.data)
         serializer.is_valid(raise_exception=True)
 
+        # TEMPORARY: a LiveKit token proves access was granted, not that the caller
+        # joined. Cross-check identity against the live participant list until auth
+        # is hardened. Skipped for non-LiveKit auth backends.
+        caller_identity = getattr(request.auth, "identity", None)
+        if caller_identity is not None:
+            try:
+                ParticipantsManagement().check_if_in_meeting(
+                    room_name=str(room.pk),
+                    identity=caller_identity,
+                )
+            except (ParticipantNotFoundException, ParticipantsManagementException):
+                logger.warning(
+                    "Failed to verify caller presence for mute in room %s; denying",
+                    room.pk,
+                )
+                return drf_response.Response(
+                    {"error": "Could not verify caller presence"},
+                    status=drf_status.HTTP_403_FORBIDDEN,
+                )
+
         try:
             ParticipantsManagement().mute(
                 room_name=str(room.pk),
                 identity=str(serializer.validated_data["participant_identity"]),
                 track_sid=serializer.validated_data["track_sid"],
             )
+        except ParticipantNotFoundException:
+            return drf_response.Response(
+                {"error": "Participant not found"},
+                status=drf_status.HTTP_404_NOT_FOUND,
+            )
         except ParticipantsManagementException:
             return drf_response.Response(
                 {"error": "Failed to mute participant"},
@@ -636,6 +740,11 @@ class RoomViewSet(
                 permission=permission.model_dump() if permission else None,
                 name=serializer.validated_data.get("name"),
             )
+        except ParticipantNotFoundException:
+            return drf_response.Response(
+                {"error": "Participant not found"},
+                status=drf_status.HTTP_404_NOT_FOUND,
+            )
         except ParticipantsManagementException:
             return drf_response.Response(
                 {"error": "Failed to update participant"},
@@ -668,6 +777,11 @@ class RoomViewSet(
                 room_name=str(room.pk),
                 identity=str(serializer.validated_data["participant_identity"]),
             )
+        except ParticipantNotFoundException:
+            return drf_response.Response(
+                {"error": "Participant not found"},
+                status=drf_status.HTTP_404_NOT_FOUND,
+            )
         except ParticipantsManagementException:
             return drf_response.Response(
                 {"error": "Failed to remove participant"},
@@ -678,6 +792,92 @@ class RoomViewSet(
             {"status": "success"}, status=drf_status.HTTP_200_OK
         )
 
+    @decorators.action(
+        detail=True,
+        methods=["post"],
+        url_path="toggle-hand",
+        url_name="toggle-hand",
+        permission_classes=[permissions.HasLiveKitRoomAccess],
+        authentication_classes=[LiveKitTokenAuthentication],
+    )
+    def toggle_hand(self, request, pk=None):  # pylint: disable=unused-argument
+        """Raise or lower the current participant's hand in the room."""
+        room = self.get_object()
+
+        serializer = serializers.RaiseHandSerializer(data=request.data)
+        serializer.is_valid(raise_exception=True)
+
+        identity = request.auth.identity
+
+        # LiveKit uses the handRaisedAt participant attribute to signal hand state.
+        # An empty string means the hand is lowered; a non-empty ISO 8601 timestamp
+        # means the hand is raised. The timestamp is used by clients to determine
+        # the order in which participants raised their hands.
+        hand_raised_at = (
+            timezone.now().isoformat() if serializer.validated_data["raised"] else ""
+        )
+
+        try:
+            ParticipantsManagement().update(
+                room_name=str(room.pk),
+                identity=identity,
+                attributes={"handRaisedAt": hand_raised_at},
+            )
+        except ParticipantNotFoundException:
+            return drf_response.Response(
+                {"error": "Participant not found"},
+                status=drf_status.HTTP_404_NOT_FOUND,
+            )
+        except ParticipantsManagementException:
+            return drf_response.Response(
+                {"error": "Failed to update participant hand state"},
+                status=drf_status.HTTP_500_INTERNAL_SERVER_ERROR,
+            )
+
+        return drf_response.Response(
+            {"status": "success"},
+            status=drf_status.HTTP_200_OK,
+        )
+
+    @decorators.action(
+        detail=True,
+        methods=["post"],
+        url_path="rename",
+        url_name="rename",
+        permission_classes=[permissions.HasLiveKitRoomAccess],
+        authentication_classes=[LiveKitTokenAuthentication],
+    )
+    def rename(self, request, pk=None):  # pylint: disable=unused-argument
+        """Rename the current participant in the room."""
+        room = self.get_object()
+
+        serializer = serializers.RenameParticipantSerializer(data=request.data)
+        serializer.is_valid(raise_exception=True)
+
+        identity = request.auth.identity
+
+        try:
+            ParticipantsManagement().update(
+                room_name=str(room.pk),
+                identity=identity,
+                name=serializer.validated_data["name"],
+            )
+        except ParticipantNotFoundException:
+            return drf_response.Response(
+                {"error": "Participant not found"},
+                status=drf_status.HTTP_404_NOT_FOUND,
+            )
+        except ParticipantsManagementException:
+            return drf_response.Response(
+                {"error": "Failed to rename participant"},
+                status=drf_status.HTTP_500_INTERNAL_SERVER_ERROR,
+            )
+
+        return drf_response.Response(
+            {"status": "success"},
+            status=drf_status.HTTP_200_OK,
+        )
+
 
 class ResourceAccessViewSet(
     mixins.CreateModelMixin,
@@ -775,24 +975,15 @@ class RecordingViewSet(
         except models.Recording.DoesNotExist as e:
             raise drf_exceptions.NotFound("No recording found for this event.") from e
 
-        if not recording.is_savable():
+        # Save recording
+        recording_events_service = RecordingEventsService()
+        try:
+            recording_events_service.handle_complete(recording)
+        except RecordingNotSavableError:
             raise drf_exceptions.PermissionDenied(
                 f"Recording with ID {recording_id} cannot be saved because it is either,"
                 " in an error state or has already been saved."
-            )
-
-        # Attempt to notify external services about the recording
-        # This is a non-blocking operation - failures are logged but don't interrupt the flow
-        notification_succeeded = notification_service.notify_external_services(
-            recording
-        )
-
-        recording.status = (
-            models.RecordingStatusChoices.NOTIFICATION_SUCCEEDED
-            if notification_succeeded
-            else models.RecordingStatusChoices.SAVED
-        )
-        recording.save()
+            ) from None
 
         return drf_response.Response(
             {"message": "Event processed."},
@@ -990,7 +1181,10 @@ class FileViewSet(
         serializer.save(creator=self.request.user)
 
     def perform_destroy(self, instance):
-        """Override to implement a soft delete instead of dumping the record in database."""
+        """Override to implement a soft delete instead of dumping the record in database.
+
+        Files are actually purged by commands that should run periodically.
+        """
         instance.soft_delete()
 
     @decorators.action(detail=True, methods=["post"], url_path="upload-ended")
@@ -999,96 +1193,124 @@ class FileViewSet(
         """
         Check the actual uploaded file and mark it as ready.
         """
-
+        # Ensures we go through authorization checks
         file = self.get_object()
 
-        if not file.is_pending_upload:
+        # Try to update the file with the new state. If the file is already in this state
+        # we are in a concurrent request, and we should reject that request
+        updated_rows = models.File.objects.filter(
+            upload_state=models.FileUploadStateChoices.PENDING,
+            pk=kwargs["pk"],
+        ).update(upload_state=models.FileUploadStateChoices.ANALYZING)
+        if updated_rows != 1:
             raise drf_exceptions.ValidationError(
                 {"file": "This action is only available for files in PENDING state."},
                 code="file_upload_state_not_pending",
             )
+        file.refresh_from_db()
 
         s3_client = default_storage.connection.meta.client
+        validation_error = None
 
-        head_response = s3_client.head_object(
-            Bucket=default_storage.bucket_name, Key=file.file_key
-        )
-        file_size = head_response["ContentLength"]
-
-        if settings.FILE_UPLOAD_APPLY_RESTRICTIONS:
-            config_for_file_type = settings.FILE_UPLOAD_RESTRICTIONS[file.type]
-            if file_size > config_for_file_type["max_size"]:
-                self._complete_file_deletion(file)
-                logger.info(
-                    "upload_ended: file size (%s) for file %s higher than the allowed max size",
-                    file_size,
-                    file.file_key,
-                )
-                raise drf_exceptions.ValidationError(
-                    detail="The file size is higher than the allowed max size.",
-                    code="file_size_exceeded",
-                )
-
-        # python-magic recommends using at least the first 2048 bytes
-        # to reduce incorrect identification.
-        # This is a tradeoff between pulling in the whole file and the most likely relevant bytes
-        # of the file for mime type identification.
-        if file_size > 2048:
-            range_response = s3_client.get_object(
-                Bucket=default_storage.bucket_name,
-                Key=file.file_key,
-                Range="bytes=0-2047",
-            )
-            file_head = range_response["Body"].read()
-        else:
-            file_head = s3_client.get_object(
-                Bucket=default_storage.bucket_name, Key=file.file_key
-            )["Body"].read()
-
-        # Use improved MIME type detection combining magic bytes and file extension
-        logger.info("upload_ended: detecting mimetype for file: %s", file.file_key)
-        mimetype = utils.detect_mimetype(file_head, filename=file.filename)
-
-        if settings.FILE_UPLOAD_APPLY_RESTRICTIONS:
-            config_for_file_type = settings.FILE_UPLOAD_RESTRICTIONS[file.type]
-            allowed_file_mimetypes = config_for_file_type["allowed_mimetypes"]
-            if mimetype not in allowed_file_mimetypes:
-                self._complete_file_deletion(file)
-                logger.warning(
-                    "upload_ended: mimetype not allowed %s for file %s",
-                    mimetype,
-                    file.file_key,
-                )
-                raise drf_exceptions.ValidationError(
-                    detail="The file type is not allowed.",
-                    code="file_type_not_allowed",
-                )
-
-        file.upload_state = models.FileUploadStateChoices.READY
-        file.mimetype = mimetype
-        file.size = file_size
-
-        file.save(update_fields=["upload_state", "mimetype", "size"])
-
-        if head_response["ContentType"] != mimetype:
-            logger.info(
-                "upload_ended: content type mismatch between object storage and file,"
-                " updating from %s to %s",
-                head_response["ContentType"],
-                mimetype,
-            )
+        try:
+            # We copy the file to its final destination, we will run the checks on that
+            # final file and ignore any updates to the temporary file. (We cannot revoke the policy,
+            # so the temporary file might still be updated after that.)
+            # The temporary folders will need to be cleaned periodically
             s3_client.copy_object(
                 Bucket=default_storage.bucket_name,
                 Key=file.file_key,
                 CopySource={
                     "Bucket": default_storage.bucket_name,
-                    "Key": file.file_key,
+                    "Key": file.temporary_file_key,
                 },
-                ContentType=mimetype,
-                Metadata=head_response["Metadata"],
-                MetadataDirective="REPLACE",
             )
 
+            head_response = s3_client.head_object(
+                Bucket=default_storage.bucket_name, Key=file.file_key
+            )
+            file_size = head_response["ContentLength"]
+            # python-magic recommends using at least the first 2048 bytes
+            # to reduce incorrect identification.
+            # This is a tradeoff between pulling in the whole file and
+            # the most likely relevant bytes
+            # of the file for mime type identification.
+            if file_size > 2048:
+                range_response = s3_client.get_object(
+                    Bucket=default_storage.bucket_name,
+                    Key=file.file_key,
+                    Range="bytes=0-2047",
+                )
+                file_head = range_response["Body"].read()
+            else:
+                file_head = s3_client.get_object(
+                    Bucket=default_storage.bucket_name, Key=file.file_key
+                )["Body"].read()
+
+            logger.info("upload_ended: detecting mimetype for file: %s", file.file_key)
+            mimetype = utils.detect_mimetype(file_head, filename=file.filename)
+
+            if settings.FILE_UPLOAD_APPLY_RESTRICTIONS:
+                config_for_file_type = settings.FILE_UPLOAD_RESTRICTIONS[file.type]
+                if file_size > config_for_file_type["max_size"]:
+                    logger.info(
+                        "upload_ended: file size (%s) for file %s higher than the allowed max size",
+                        file_size,
+                        file.file_key,
+                    )
+                    validation_error = drf_exceptions.ValidationError(
+                        detail="The file size is higher than the allowed max size.",
+                        code="file_size_exceeded",
+                    )
+                else:
+                    # Use improved MIME type detection combining magic bytes and file extension
+                    allowed_file_mimetypes = config_for_file_type["allowed_mimetypes"]
+                    if mimetype not in allowed_file_mimetypes:
+                        logger.warning(
+                            "upload_ended: mimetype not allowed %s for file %s",
+                            mimetype,
+                            file.file_key,
+                        )
+                        validation_error = drf_exceptions.ValidationError(
+                            detail="The file type is not allowed.",
+                            code="file_type_not_allowed",
+                        )
+
+            if validation_error is not None:
+                self._complete_file_deletion(file)
+            else:
+                file.upload_state = models.FileUploadStateChoices.READY
+                file.mimetype = mimetype
+                file.size = file_size
+                file.save(update_fields=["upload_state", "mimetype", "size"])
+
+                if head_response["ContentType"] != mimetype:
+                    logger.info(
+                        "upload_ended: content type mismatch between object storage and file,"
+                        " updating from %s to %s",
+                        head_response["ContentType"],
+                        mimetype,
+                    )
+                    s3_client.copy_object(
+                        Bucket=default_storage.bucket_name,
+                        Key=file.file_key,
+                        CopySource={
+                            "Bucket": default_storage.bucket_name,
+                            "Key": file.file_key,
+                        },
+                        ContentType=mimetype,
+                        Metadata=head_response["Metadata"],
+                        MetadataDirective="REPLACE",
+                    )
+        except Exception as e:
+            logger.exception("Failed to analyze file, reverting to pending state")
+            file.upload_state = models.FileUploadStateChoices.PENDING
+            file.save()
+            raise e
+
+        if validation_error:
+            raise validation_error
+
         # Not yet implemented
         # Change the file.upload_state when this will be done
         # malware_detection.analyse_file(file.file_key, file_id=file.id)
@@ -1101,7 +1323,7 @@ class FileViewSet(
         """Delete a file completely."""
         file.soft_delete()
         file.hard_delete()
-        process_file_deletion.delay(file.id)
+        transaction.on_commit(lambda: process_file_deletion.delay(file.id))
 
     def _authorize_subrequest(self, request, pattern):
         """
@@ -1192,7 +1414,7 @@ class FileViewSet(
             request, MEDIA_STORAGE_URL_PATTERN
         )
 
-        if file.is_pending_upload:
+        if not file.is_ready:
             logger.warning("File '%s' is not ready", file.id)
             raise drf_exceptions.PermissionDenied()
 

src/backend/core/authentication/livekit.py

@@ -14,10 +14,19 @@ class LiveKitTokenAuthentication(authentication.BaseAuthentication):
     """Authenticate using LiveKit token and load the associated Django user."""
 
     def authenticate(self, request):
-        token = request.data.get("token")
-        if not token:
+        auth_header = request.headers.get("Authorization")
+
+        if not auth_header:
             return None  # No authentication attempted
 
+        parts = auth_header.split()
+        if len(parts) != 2 or parts[0].lower() != "bearer":
+            raise exceptions.AuthenticationFailed(
+                "Authorization header must be: Bearer <token>"
+            )
+
+        token = parts[1]
+
         try:
             verifier = TokenVerifier(
                 api_key=settings.LIVEKIT_CONFIGURATION["api_key"],

src/backend/core/external_api/authentication.py

@@ -23,7 +23,14 @@ class BaseJWTAuthentication(authentication.BaseAuthentication):
     """Base JWT authentication class."""
 
     def __init__(
-        self, secret_key, algorithm, issuer, audience, expiration_seconds, token_type
+        self,
+        secret_key,
+        algorithm,
+        issuer,
+        audience,
+        expiration_seconds,
+        token_type,
+        is_enabled,
     ):
         """Initialize the JWT authentication backend with the given token service configuration.
 
@@ -34,10 +41,17 @@ class BaseJWTAuthentication(authentication.BaseAuthentication):
             audience: Expected token audience identifier
             expiration_seconds: Token expiration time in seconds
             token_type: Token type (e.g. Bearer)
+            is_enabled: Whether this authentication backend is active
         """
 
         super().__init__()
 
+        self.is_enabled = is_enabled
+        self._token_service = None
+
+        if not self.is_enabled:
+            return
+
         self._token_service = jwt_token.JwtTokenService(
             secret_key=secret_key,
             algorithm=algorithm,
@@ -54,6 +68,9 @@ class BaseJWTAuthentication(authentication.BaseAuthentication):
             Tuple of (user, payload) if authentication successful, None otherwise
         """
 
+        if not self.is_enabled:
+            return None
+
         auth_header = authentication.get_authorization_header(request).split()
 
         if not auth_header or auth_header[0].lower() != b"bearer":
@@ -186,6 +203,7 @@ class ApplicationJWTAuthentication(BaseJWTAuthentication):
             audience=settings.APPLICATION_JWT_AUDIENCE,
             expiration_seconds=settings.APPLICATION_JWT_EXPIRATION_SECONDS,
             token_type=settings.APPLICATION_JWT_TOKEN_TYPE,
+            is_enabled=settings.APPLICATION_ENABLED,
         )
 
     def validate_payload(self, payload):
@@ -214,6 +232,26 @@ class ApplicationJWTAuthentication(BaseJWTAuthentication):
             raise exceptions.AuthenticationFailed("Invalid token type.")
 
 
+class AddonsJWTAuthentication(BaseJWTAuthentication):
+    """JWT authentication for addons API access.
+
+    Validates JWT tokens issued to addons.
+    """
+
+    def __init__(self):
+        """Initialize authentication backend with addons JWT settings from Django settings."""
+
+        super().__init__(
+            secret_key=settings.ADDONS_TOKEN_SECRET_KEY,
+            algorithm=settings.ADDONS_TOKEN_ALG,
+            issuer=settings.ADDONS_TOKEN_ISSUER,
+            audience=settings.ADDONS_TOKEN_AUDIENCE,
+            expiration_seconds=settings.ADDONS_TOKEN_TTL,
+            token_type=settings.ADDONS_TOKEN_TYPE,
+            is_enabled=settings.ADDONS_ENABLED,
+        )
+
+
 class ResourceServerBackend(LaSuiteBackend):
     """OIDC Resource Server backend for user creation and retrieval."""
 

src/backend/core/external_api/serializers.py

@@ -4,10 +4,11 @@
 
 from django.conf import settings
 
+from pydantic import ValidationError
 from rest_framework import serializers
 
 from core import models, utils
-from core.api.serializers import BaseValidationOnlySerializer
+from core.api.serializers import BaseValidationOnlySerializer, RoomConfiguration
 
 OAUTH2_GRANT_TYPE_CLIENT_CREDENTIALS = "client_credentials"
 
@@ -34,10 +35,37 @@ class RoomSerializer(serializers.ModelSerializer):
     following the principle of least privilege.
     """
 
+    configuration = serializers.JSONField(required=False)
+
     class Meta:
         model = models.Room
-        fields = ["id", "name", "slug", "pin_code", "access_level"]
-        read_only_fields = ["id", "name", "slug", "pin_code", "access_level"]
+        fields = ["id", "name", "slug", "pin_code", "access_level", "configuration"]
+        read_only_fields = ["id", "name", "slug", "pin_code"]
+
+    def validate_configuration(self, value):
+        """Validate room configuration against the RoomConfiguration schema."""
+        if value is None or value == {}:
+            return value
+        try:
+            RoomConfiguration.model_validate(value)
+        except ValidationError as e:
+            raise serializers.ValidationError(e.errors()) from e
+        return value
+
+    def validate_access_level(self, access_level):
+        """Reject public access_level unless explicitly allowed or the default is already public."""
+
+        if settings.EXTERNAL_API_DEFAULT_ACCESS_LEVEL == models.RoomAccessLevel.PUBLIC:
+            return access_level
+
+        if (
+            access_level == models.RoomAccessLevel.PUBLIC
+            and not settings.EXTERNAL_API_ALLOW_PUBLIC_ACCESS
+        ):
+            raise serializers.ValidationError(
+                "Public rooms are disabled for the external API."
+            )
+        return access_level
 
     def to_representation(self, instance):
         """Enrich response with application-specific computed fields."""
@@ -68,6 +96,9 @@ class RoomSerializer(serializers.ModelSerializer):
 
         # Set secure defaults
         validated_data["name"] = utils.generate_room_slug()
-        validated_data["access_level"] = models.RoomAccessLevel.TRUSTED
+        validated_data.setdefault(
+            "access_level", settings.EXTERNAL_API_DEFAULT_ACCESS_LEVEL
+        )
+        validated_data.setdefault("configuration", {})
 
         return super().create(validated_data)

src/backend/core/external_api/viewsets.py

@@ -4,7 +4,7 @@ from logging import getLogger
 
 from django.conf import settings
 from django.contrib.auth.hashers import check_password
-from django.core.exceptions import SuspiciousOperation, ValidationError
+from django.core.exceptions import ValidationError
 from django.core.validators import validate_email
 
 from lasuite.oidc_resource_server.authentication import ResourceServerAuthentication
@@ -20,8 +20,14 @@ from rest_framework import (
 )
 
 from core import api, models
+from core.api.feature_flag import FeatureFlag
 from core.services.jwt_token import JwtTokenService
 
+from ..services.provisional_user_service import (
+    ProvisionalUserCreationDisabledError,
+    ProvisionalUserIntegrityError,
+    ProvisionalUserService,
+)
 from . import authentication, permissions, serializers
 
 logger = getLogger(__name__)
@@ -36,6 +42,7 @@ class ApplicationViewSet(viewsets.ViewSet):
         url_path="token",
         url_name="token",
     )
+    @FeatureFlag.require("application")
     def generate_jwt_access_token(self, request, *args, **kwargs):
         """Generate JWT access token for application delegation.
 
@@ -92,40 +99,14 @@ class ApplicationViewSet(viewsets.ViewSet):
             )
 
         try:
-            user = models.User.objects.get(email__iexact=email)
-        except models.User.DoesNotExist as e:
-            if (
-                settings.APPLICATION_ALLOW_USER_CREATION
-                and settings.OIDC_FALLBACK_TO_EMAIL_FOR_IDENTIFICATION
-                and not settings.OIDC_USER_SUB_FIELD_IMMUTABLE
-            ):
-                # Create a provisional user without `sub`, identified by email only.
-                #
-                # This relies on Django LaSuite implicitly updating the `sub` field on the
-                # user's first successful OIDC authentication. If this stops working,
-                # check for behavior changes in Django LaSuite.
-                #
-                # `OIDC_USER_SUB_FIELD_IMMUTABLE` comes from Django LaSuite and prevents `sub`
-                # updates. We override its default value to allow setting `sub` for
-                # provisional users.
-                user = models.User(
-                    sub=None,
-                    email=email,
-                )
-                user.set_unusable_password()
-                user.save()
-                logger.info(
-                    "Provisional user created via application: user_id=%s, email=%s, client_id=%s",
-                    user.id,
-                    email,
-                    application.client_id,
-                )
-            else:
-                raise drf_exceptions.NotFound("User not found.") from e
-        except models.User.MultipleObjectsReturned as e:
-            raise SuspiciousOperation(
-                "Multiple user accounts share a common email."
-            ) from e
+            user, _ = ProvisionalUserService().get_or_create(email, client_id)
+        except ProvisionalUserCreationDisabledError as not_found_error:
+            raise drf_exceptions.NotFound("User not found.") from not_found_error
+        except ProvisionalUserIntegrityError:
+            return drf_response.Response(
+                {"error": "Failed to create or retrieve provisional user."},
+                status=drf_status.HTTP_409_CONFLICT,
+            )
 
         scope = " ".join(application.scopes or [])
 
@@ -173,6 +154,7 @@ class RoomViewSet(
 
     authentication_classes = [
         authentication.ApplicationJWTAuthentication,
+        authentication.AddonsJWTAuthentication,
         ResourceServerAuthentication,
     ]
     permission_classes = [

src/backend/core/management/commands/clean_pending_files.py

@@ -0,0 +1,47 @@
+"""Clean stale pending files that were never fully uploaded."""
+
+from datetime import timedelta
+
+from django.core.management.base import BaseCommand, CommandError
+from django.utils import timezone
+
+from core.models import File, FileUploadStateChoices
+from core.tasks.file import process_file_deletion
+
+
+class Command(BaseCommand):
+    """Remove pending files older than a given threshold."""
+
+    help = "Delete pending files that have been stuck for too long"
+
+    def add_arguments(self, parser):
+        parser.add_argument(
+            "--hours",
+            type=int,
+            default=24,
+            help="Age threshold in hours (default: 24)",
+        )
+
+    def handle(self, *args, **options):
+        hours = options["hours"]
+        if hours < 0:
+            raise CommandError("Hours must be greater than 0")
+
+        threshold = timezone.now() - timedelta(hours=hours)
+
+        files = File.objects.filter(
+            upload_state=FileUploadStateChoices.PENDING,
+            created_at__lt=threshold,
+            hard_deleted_at__isnull=True,
+        )
+
+        count = 0
+        for file in files.iterator():
+            # This check shouldn't happen, but just in case we do it to avoid an error
+            if not file.deleted_at:
+                file.soft_delete()
+            file.hard_delete()
+            process_file_deletion(file.id)
+            count += 1
+
+        self.stdout.write(f"Cleaned {count} stale pending file(s).")

src/backend/core/management/commands/merge_duplicate_users.py

@@ -0,0 +1,168 @@
+"""Management command to merge duplicate users based on their email address."""
+
+# pylint: disable=too-many-locals
+
+from django.contrib.auth import get_user_model
+from django.core.management.base import BaseCommand, CommandError
+from django.db import transaction
+from django.db.models import Count
+
+from core.models import File, RecordingAccess, ResourceAccess, RoleChoices
+
+User = get_user_model()
+
+ROLE_PRIORITY = {
+    RoleChoices.OWNER: 3,
+    RoleChoices.ADMIN: 2,
+    RoleChoices.MEMBER: 1,
+}
+
+
+class Command(BaseCommand):
+    """
+    Merge duplicate users sharing the same email into the most recently created one.
+
+    The KEPT user is the most recently created. All room memberships, recording
+    accesses and files are transferred to it. When a conflict exists, the
+    higher-privilege role wins. Stale users are then deleted.
+    Each email group is processed inside a single database transaction.
+    """
+
+    help = __doc__
+
+    def add_arguments(self, parser):
+        parser.add_argument(
+            "--dry-run",
+            action="store_true",
+            help="Simulate the merge without writing any changes to the database.",
+        )
+        parser.add_argument(
+            "--email-filter",
+            type=str,
+            default=None,
+            help="Only merge users whose email contains this string (e.g. '@example.com').",
+        )
+
+    def handle(self, *args, **options):
+        """Execute the management command."""
+        dry_run = options["dry_run"]
+        email_filter = options["email_filter"]
+
+        if dry_run:
+            self.stdout.write("[DRY-RUN] No changes will be written.\n")
+
+        users_qs = User.objects.all()
+        if email_filter:
+            users_qs = users_qs.filter(email__icontains=email_filter)
+            self.stdout.write(f"[INFO] Filtering emails containing '{email_filter}'.\n")
+
+        duplicate_emails = (
+            users_qs.exclude(email__isnull=True)
+            .exclude(email="")
+            .values("email")
+            .annotate(cnt=Count("id"))
+            .filter(cnt__gt=1)
+            .values_list("email", flat=True)
+        )
+
+        if not duplicate_emails:
+            self.stdout.write("[INFO] No duplicate users found. Nothing to do.")
+            return
+
+        self.stdout.write(
+            f"[INFO] Found {len(duplicate_emails)} email(s) with duplicate users."
+        )
+
+        total_merged = 0
+        total_deleted = 0
+        failed_emails = []
+
+        for email in duplicate_emails:
+            # Secondary sort by id ensures a stable, deterministic order when
+            # created_at timestamps are equal (common in tests and bulk imports).
+            users = list(User.objects.filter(email=email).order_by("created_at", "id"))
+            kept_user = users[-1]
+            stale_users = users[:-1]
+
+            self.stdout.write(
+                f"\n[INFO] Email '{email}': {len(users)} users — "
+                f"keeping {kept_user.id} (created {kept_user.created_at.date()})."
+            )
+            for u in stale_users:
+                self.stdout.write(
+                    f"       stale: {u.id} (created {u.created_at.date()})"
+                )
+
+            if dry_run:
+                ra_count = ResourceAccess.objects.filter(user__in=stale_users).count()
+                rca_count = RecordingAccess.objects.filter(user__in=stale_users).count()
+                f_count = File.objects.filter(creator__in=stale_users).count()
+                self.stdout.write(
+                    f"       [DRY-RUN] Would migrate: {ra_count} ResourceAccess, "
+                    f"{rca_count} RecordingAccess, {f_count} File(s)."
+                )
+                continue
+
+            try:
+                group_deleted = 0
+                with transaction.atomic():
+                    for stale_user in stale_users:
+                        self._merge_resource_accesses(stale_user, kept_user)
+                        self._merge_recording_accesses(stale_user, kept_user)
+                        self._merge_files(stale_user, kept_user)
+                        stale_user.delete()
+                        group_deleted += 1
+
+                total_deleted += group_deleted
+                total_merged += 1
+
+            except Exception as exc:  # noqa: BLE001 #pylint: disable=broad-exception-caught
+                failed_emails.append(email)
+                self.stderr.write(f"[ERROR] Failed to merge '{email}': {exc}")
+
+        if failed_emails:
+            raise CommandError(
+                f"Failed to merge {len(failed_emails)} email group(s): {', '.join(failed_emails)}"
+            )
+
+        self.stdout.write(
+            self.style.SUCCESS(
+                f"\n[DONE] Merged {total_merged} group(s), deleted {total_deleted} user(s)."
+            )
+        )
+
+    def _merge_resource_accesses(self, stale_user, kept_user):
+        """Transfer room memberships from stale_user to kept_user."""
+        for ra in ResourceAccess.objects.filter(user=stale_user):
+            existing = ResourceAccess.objects.filter(
+                user=kept_user, resource=ra.resource
+            ).first()
+
+            if existing is None:
+                ra.user = kept_user
+                ra.save(update_fields=["user"])
+            else:
+                if ROLE_PRIORITY.get(ra.role, 0) > ROLE_PRIORITY.get(existing.role, 0):
+                    existing.role = ra.role
+                    existing.save(update_fields=["role"])
+                ra.delete()
+
+    def _merge_recording_accesses(self, stale_user, kept_user):
+        """Transfer recording accesses from stale_user to kept_user."""
+        for rca in RecordingAccess.objects.filter(user=stale_user):
+            existing = RecordingAccess.objects.filter(
+                user=kept_user, recording=rca.recording
+            ).first()
+
+            if existing is None:
+                rca.user = kept_user
+                rca.save(update_fields=["user"])
+            else:
+                if ROLE_PRIORITY.get(rca.role, 0) > ROLE_PRIORITY.get(existing.role, 0):
+                    existing.role = rca.role
+                    existing.save(update_fields=["role"])
+                rca.delete()
+
+    def _merge_files(self, stale_user, kept_user):
+        """Re-assign files created by stale_user to kept_user."""
+        File.objects.filter(creator=stale_user).update(creator=kept_user)

src/backend/core/management/commands/purge_deleted_files.py

@@ -0,0 +1,40 @@
+"""Purge deleted files."""
+
+from datetime import timedelta
+
+from django.conf import settings
+from django.core.management.base import BaseCommand
+from django.db.models import Q
+from django.utils import timezone
+
+from core.models import File
+from core.tasks.file import process_file_deletion
+
+
+class Command(BaseCommand):
+    """
+    Purge deleted files (object storage and database object):
+    - files marked as hard deleted in database
+    - files marked as soft deleted and for which the trashbin retention period has expired
+    """
+
+    help = "Purge deleted files"
+
+    def handle(self, *args, **options):
+        """Browse purgeable files and queue them through the file deletion task."""
+
+        is_hard_deleted = Q(hard_deleted_at__isnull=False)
+        is_purgeable = Q(
+            deleted_at__lte=timezone.now()
+            - timedelta(days=settings.FILE_PURGE_GRACE_DAYS)
+        )
+
+        count = 0
+        for file in File.objects.filter(is_hard_deleted | is_purgeable).iterator():
+            if file.hard_deleted_at is None:
+                file.hard_delete()
+
+            process_file_deletion.delay(file.id)
+            count += 1
+
+        self.stdout.write(f"Purged {count} deleted file(s).")

src/backend/core/migrations/0019_user_unique_email_when_sub_is_null.py

@@ -0,0 +1,19 @@
+# Generated by Django 5.2.14 on 2026-06-02 17:31
+
+import django.db.models.functions.text
+from django.db import migrations, models
+
+
+class Migration(migrations.Migration):
+
+    dependencies = [
+        ('auth', '0012_alter_user_first_name_max_length'),
+        ('core', '0018_rename_active_application_is_active'),
+    ]
+
+    operations = [
+        migrations.AddConstraint(
+            model_name='user',
+            constraint=models.UniqueConstraint(django.db.models.functions.text.Lower('email'), condition=models.Q(('sub__isnull', True)), name='unique_email_when_sub_is_null'),
+        ),
+    ]

src/backend/core/migrations/0020_alter_file_upload_state.py

@@ -0,0 +1,18 @@
+# Generated by Django 5.2.14 on 2026-06-03 12:14
+
+from django.db import migrations, models
+
+
+class Migration(migrations.Migration):
+
+    dependencies = [
+        ('core', '0019_user_unique_email_when_sub_is_null'),
+    ]
+
+    operations = [
+        migrations.AlterField(
+            model_name='file',
+            name='upload_state',
+            field=models.CharField(choices=[('pending', 'Pending'), ('analyzing', 'Analyzing'), ('ready', 'Ready')], max_length=25),
+        ),
+    ]

src/backend/core/models.py

@@ -211,6 +211,13 @@ class User(AbstractBaseUser, BaseModel, auth_models.PermissionsMixin):
         ordering = ("-created_at",)
         verbose_name = _("user")
         verbose_name_plural = _("users")
+        constraints = [
+            models.UniqueConstraint(
+                models.functions.Lower("email"),
+                condition=models.Q(sub__isnull=True),
+                name="unique_email_when_sub_is_null",
+            )
+        ]
 
     def __str__(self):
         return self.email or self.admin_email or str(self.id)
@@ -388,6 +395,7 @@ class Room(Resource):
         choices=RoomAccessLevel.choices,
         default=settings.RESOURCE_DEFAULT_ACCESS_LEVEL,
     )
+    # Public configuration exposed to any room participant via the API
     configuration = models.JSONField(
         blank=True,
         default=dict,
@@ -838,8 +846,8 @@ class FileUploadStateChoices(models.TextChoices):
     """Possible states of a file."""
 
     PENDING = "pending", _("Pending")
+    ANALYZING = "analyzing", _("Analyzing")
     # Commented out for now, as we may need this when we implement the malware detection logic.
-    # ANALYZING = "analyzing", _("Analyzing")
     # SUSPICIOUS = "suspicious", _("Suspicious")
     # FILE_TOO_LARGE_TO_ANALYZE = (
     #     "file_too_large_to_analyze",
@@ -917,9 +925,9 @@ class File(BaseModel):
         return super().delete(using, keep_parents)
 
     @property
-    def is_pending_upload(self):
-        """Return whether the file is in a pending upload state"""
-        return self.upload_state == FileUploadStateChoices.PENDING
+    def is_ready(self):
+        """Return whether the file is in a ready upload state"""
+        return self.upload_state == FileUploadStateChoices.READY
 
     @property
     def extension(self):
@@ -946,6 +954,16 @@ class File(BaseModel):
 
         return f"{settings.FILE_UPLOAD_PATH}/{self.pk!s}"
 
+    @property
+    def temporary_key_base(self):
+        """Temporary key base used while upload is still pending."""
+        if not self.pk:
+            raise RuntimeError(
+                "The file instance must be saved before requesting a storage key."
+            )
+
+        return f"{settings.FILE_UPLOAD_TMP_PATH}/{self.pk!s}"
+
     @property
     def file_key(self):
         """Key used to store the file in object storage."""
@@ -954,6 +972,12 @@ class File(BaseModel):
         # leaking Personal Information in logs, etc.
         return f"{self.key_base}{extension!s}"
 
+    @property
+    def temporary_file_key(self):
+        """Temporary key used to upload the file before it is finalized."""
+        _, extension = splitext(self.filename)
+        return f"{self.temporary_key_base}{extension!s}"
+
     def get_abilities(self, user):
         """
         Compute and return abilities for a given user on the file.

src/backend/core/recording/event/notification.py

@@ -1,7 +1,9 @@
 """Service to notify external services when a new recording is ready."""
 
+import asyncio
 import logging
 import smtplib
+from datetime import datetime, timezone
 
 from django.conf import settings
 from django.core.mail import send_mail
@@ -9,9 +11,12 @@ from django.template.loader import render_to_string
 from django.utils.translation import get_language, override
 from django.utils.translation import gettext_lazy as _
 
+import aiohttp
 import requests
+from asgiref.sync import async_to_sync
+from livekit import api as livekit_api
 
-from core import models
+from core import models, utils
 
 logger = logging.getLogger(__name__)
 
@@ -131,7 +136,50 @@ class NotificationService:
         return not has_failures
 
     @staticmethod
-    def _notify_summary_service(recording):
+    async def _get_recording_timestamps(worker_id):
+        """Fetch FileInfo.started_at and ended_at from LiveKit's egress API.
+
+        FileInfo.started_at is more accurate than EgressInfo.started_at because
+        it reflects when file recording actually began. The started_at value exposed
+        in the manifest file, as well as in the EgressInfo returned by the API,
+        corresponds to when the egress service received the request, not the moment
+        the egress worker effectively joined the room.
+
+        Returns:
+            Tuple of (started_at, ended_at) datetimes, either may be None.
+        """
+
+        if not worker_id:
+            return None, None
+
+        custom_configuration = {
+            **settings.LIVEKIT_CONFIGURATION,
+            "timeout": aiohttp.ClientTimeout(total=10),
+        }
+        lkapi = utils.create_livekit_client(custom_configuration=custom_configuration)
+        try:
+            egress_list = await lkapi.egress.list_egress(
+                livekit_api.ListEgressRequest(egress_id=worker_id)  # pylint: disable=no-member
+            )
+        except (livekit_api.TwirpError, OSError, asyncio.TimeoutError):
+            logger.exception("Could not fetch egress info for worker %s", worker_id)
+            return None, None
+        finally:
+            await lkapi.aclose()
+
+        if not egress_list.items or not egress_list.items[0].file_results:
+            logger.debug("No file_results for worker %s", worker_id)
+            return None, None
+
+        file_result = egress_list.items[0].file_results[0]
+
+        def _ns_to_utc(ns):
+            return datetime.fromtimestamp(ns / 1e9, tz=timezone.utc) if ns else None
+
+        return _ns_to_utc(file_result.started_at), _ns_to_utc(file_result.ended_at)
+
+    @staticmethod
+    def _notify_summary_service(recording: models.Recording):
         """Notify summary service about a new recording."""
 
         if (
@@ -150,24 +198,35 @@ class NotificationService:
             .first()
         )
 
+        if settings.METADATA_COLLECTOR_ENABLED and recording.options.get(
+            "collect_metadata", False
+        ):
+            output_folder = settings.METADATA_COLLECTOR_OUTPUT_FOLDER
+            metadata_filename = f"{output_folder}/{recording.id}-metadata.json"
+        else:
+            metadata_filename = None
+
         if not owner_access:
             logger.error("No owner found for recording %s", recording.id)
             return False
+
+        started_at, ended_at = async_to_sync(
+            NotificationService._get_recording_timestamps
+        )(recording.worker_id)
+
         payload = {
             "owner_id": str(owner_access.user.id),
-            "filename": recording.key,
+            "recording_filename": recording.key,
+            "metadata_filename": metadata_filename,
             "email": owner_access.user.email,
             "sub": owner_access.user.sub,
             "room": recording.room.name,
             "language": recording.options.get("language"),
-            "recording_date": recording.created_at.astimezone(
-                owner_access.user.timezone
-            ).strftime("%Y-%m-%d"),
-            "recording_time": recording.created_at.astimezone(
-                owner_access.user.timezone
-            ).strftime("%H:%M"),
+            "owner_timezone": str(owner_access.user.timezone),
             "download_link": f"{get_recording_download_base_url()}/{recording.id}",
             "context_language": owner_access.user.language,
+            "recording_start_at": (started_at.isoformat() if started_at else None),
+            "recording_end_at": (ended_at.isoformat() if ended_at else None),
         }
 
         headers = {

src/backend/core/recording/event/parsers.py

@@ -1,6 +1,7 @@
 """Meet storage event parser classes."""
 
 import logging
+import mimetypes
 import re
 from dataclasses import dataclass
 from functools import lru_cache
@@ -18,6 +19,9 @@ from .exceptions import (
     ParsingEventDataError,
 )
 
+# Additional MIME type mapping
+mimetypes.add_type("audio/ogg", ".ogg")
+
 logger = logging.getLogger(__name__)
 
 
@@ -54,7 +58,7 @@ class EventParser(Protocol):
     def parse(self, data: Dict) -> StorageEvent:
         """Extract storage event data from raw dictionary input."""
 
-    def validate(self, data: StorageEvent) -> None:
+    def validate(self, data: StorageEvent) -> str:
         """Verify storage event data meets all requirements."""
 
     def get_recording_id(self, data: Dict) -> str:
@@ -74,8 +78,8 @@ def get_parser() -> EventParser:
     return event_parser_cls(bucket_name=settings.AWS_STORAGE_BUCKET_NAME)
 
 
-class MinioParser:
-    """Handle parsing and validation of Minio storage events."""
+class BaseS3Parser:
+    """Base class for handling parsing and validation of S3-compatible storage events."""
 
     def __init__(self, bucket_name: str, allowed_filetypes=None):
         """Initialize parser with target bucket name and accepted filetypes."""
@@ -91,32 +95,6 @@ class MinioParser:
             rf"(?P<url_encoded_folder_path>(?:[^%]+%2F)+)?{settings.RECORDING_OUTPUT_FOLDER}%2F(?P<recording_id>{UUID_REGEX})\.(?P<extension>{FILE_EXT_REGEX})"
         )
 
-    @staticmethod
-    def parse(data):
-        """Convert raw Minio event dictionary to StorageEvent object."""
-
-        if not data:
-            raise ParsingEventDataError("Received empty data.")
-
-        try:
-            record = data["Records"][0]
-            s3 = record["s3"]
-            bucket_name = s3["bucket"]["name"]
-            file_object = s3["object"]
-            filepath = file_object["key"]
-            filetype = file_object["contentType"]
-        except (KeyError, IndexError) as e:
-            raise ParsingEventDataError(f"Missing or malformed key: {e}.") from e
-        try:
-            return StorageEvent(
-                filepath=filepath,
-                filetype=filetype,
-                bucket_name=bucket_name,
-                metadata=None,
-            )
-        except TypeError as e:
-            raise ParsingEventDataError(f"Missing essential data fields: {e}") from e
-
     def validate(self, event_data: StorageEvent) -> str:
         """Verify StorageEvent matches bucket, filetype and filepath requirements."""
 
@@ -141,9 +119,56 @@ class MinioParser:
         return recording_id
 
     def get_recording_id(self, data):
-        """Extract recording ID from Minio event through parsing and validation."""
+        """Extract recording ID from S3 event through parsing and validation."""
 
         event_data = self.parse(data)
-        recording_id = self.validate(event_data)
+        return self.validate(event_data)
 
-        return recording_id
+    def parse(self, data: Dict) -> StorageEvent:
+        """To be implemented by subclasses."""
+        raise NotImplementedError("Subclasses must implement parse()")
+
+
+class MinioParser(BaseS3Parser):
+    """Minio specific event parsing."""
+
+    def parse(self, data: Dict) -> StorageEvent:
+        if not data:
+            raise ParsingEventDataError("Received empty data.")
+        try:
+            record = data["Records"][0]
+            s3 = record["s3"]
+            return StorageEvent(
+                filepath=s3["object"]["key"],
+                filetype=s3["object"]["contentType"],  # Minio-specific field
+                bucket_name=s3["bucket"]["name"],
+                metadata=None,
+            )
+        except (KeyError, IndexError) as e:
+            raise ParsingEventDataError(f"Malformed Minio event: {e}") from e
+        except TypeError as e:
+            raise ParsingEventDataError(f"Missing essential data fields: {e}") from e
+
+
+class S3Parser(BaseS3Parser):
+    """AWS S3 specific event parsing."""
+
+    def parse(self, data: Dict) -> StorageEvent:
+        if not data:
+            raise ParsingEventDataError("Received empty data.")
+        try:
+            # AWS S3 structure can slightly differ from Minio implementation
+            record = data["Records"][0]
+            s3 = record["s3"]
+            filepath = s3["object"]["key"]
+            if not filepath:
+                raise ParsingEventDataError("Missing object key name")
+            filetype, _ = mimetypes.guess_type(filepath)
+            return StorageEvent(
+                filepath=filepath,
+                filetype=filetype,
+                bucket_name=s3["bucket"]["name"],
+                metadata=None,
+            )
+        except (KeyError, IndexError) as e:
+            raise ParsingEventDataError(f"Malformed S3 event: {e}") from e

src/backend/core/recording/services/metadata_collector.py

@@ -0,0 +1,91 @@
+"""Meeting metadata collection service."""
+
+from logging import getLogger
+
+from django.conf import settings
+
+from asgiref.sync import async_to_sync, sync_to_async
+from livekit.protocol.agent_dispatch import (
+    CreateAgentDispatchRequest,
+)
+
+from core import utils
+from core.models import Recording
+
+logger = getLogger(__name__)
+
+
+class MetadataCollectorException(Exception):
+    """Generic exception in the metadata collector."""
+
+
+class MetadataCollectorService:
+    """Service for dispatching and managing the metadata collector agent."""
+
+    @async_to_sync
+    async def start(self, recording: Recording):
+        """Explicitly dispatch the metadata collector agent to a room."""
+
+        lkapi = utils.create_livekit_client()
+        room_id = str(recording.room.id)
+
+        try:
+            response = await lkapi.agent_dispatch.create_dispatch(
+                CreateAgentDispatchRequest(
+                    agent_name=settings.METADATA_COLLECTOR_AGENT_NAME,
+                    room=room_id,
+                    metadata=str(recording.id),
+                )
+            )
+        except Exception as e:
+            logger.exception(
+                "Failed to create metadata collector agent for room %s", room_id
+            )
+            raise MetadataCollectorException(
+                "Failed to create metadata collector agent"
+            ) from e
+        finally:
+            await lkapi.aclose()
+
+        dispatch_id = getattr(response, "id", None)
+
+        if not dispatch_id:
+            logger.error("LiveKit response missing dispatch ID for room %s", room_id)
+            raise MetadataCollectorException(
+                f"LiveKit did not return a dispatch_id for room {room_id}"
+            )
+
+        recording.options["metadata_collector_dispatch_id"] = dispatch_id
+        await sync_to_async(recording.save)(update_fields=["options"])
+
+        return dispatch_id
+
+    @async_to_sync
+    async def stop(self, recording: Recording):
+        """Stop and delete the agent dispatch associated to the room."""
+
+        room_id = str(recording.room.id)
+        dispatch_id = recording.options.get("metadata_collector_dispatch_id")
+        lkapi = utils.create_livekit_client()
+
+        try:
+            if not dispatch_id:
+                logger.warning(
+                    "No metadata collector dispatch ID stored for room %s", room_id
+                )
+                return None
+
+            await lkapi.agent_dispatch.delete_dispatch(
+                dispatch_id=str(dispatch_id), room_name=room_id
+            )
+
+        except Exception as e:
+            logger.exception(
+                "Failed to stop metadata collector agent dispatch for room %s",
+                room_id,
+            )
+            raise MetadataCollectorException(
+                f"Failed to stop metadata collector agent for room {room_id}"
+            ) from e
+        finally:
+            await lkapi.aclose()

src/backend/core/recording/services/recording_events.py

@@ -7,6 +7,8 @@ from logging import getLogger
 from livekit import api
 
 from core import models, utils
+from core.models import Recording
+from core.recording.event.notification import notification_service
 
 logger = getLogger(__name__)
 
@@ -15,11 +17,15 @@ class RecordingEventsError(Exception):
     """Recording event handling fails."""
 
 
+class RecordingNotSavableError(Exception):
+    """Recording cannot be saved because it is either in an error state or has already been saved"""
+
+
 class RecordingEventsService:
     """Handles recording-related LiveKit webhook events."""
 
     @staticmethod
-    def handle_update(recording, egress_status):
+    def handle_update(recording: Recording, egress_status):
         """Handle egress status updates and sync recording state to room metadata."""
 
         room_name = str(recording.room.id)
@@ -40,7 +46,7 @@ class RecordingEventsService:
                 logger.exception("Failed to update room's metadata: %s", e)
 
     @staticmethod
-    def handle_limit_reached(recording):
+    def handle_limit_reached(recording: Recording):
         """Stop recording and notify participants when limit is reached."""
 
         recording.status = models.RecordingStatusChoices.STOPPED
@@ -72,3 +78,23 @@ class RecordingEventsService:
                 f"Failed to notify participants in room '{recording.room.id}' about "
                 f"recording limit reached (recording_id={recording.id})"
             ) from e
+
+    @staticmethod
+    def handle_complete(recording: Recording):
+        """Notify external services and save recording."""
+
+        if not recording.is_savable():
+            raise RecordingNotSavableError
+
+        # Attempt to notify external services about the recording
+        # This is a non-blocking operation - failures are logged but don't interrupt the flow
+        notification_succeeded = notification_service.notify_external_services(
+            recording
+        )
+
+        recording.status = (
+            models.RecordingStatusChoices.NOTIFICATION_SUCCEEDED
+            if notification_succeeded
+            else models.RecordingStatusChoices.SAVED
+        )
+        recording.save()

src/backend/core/recording/worker/factories.py

@@ -1,5 +1,7 @@
 """Factory, configurations and Protocol to create worker services"""
 
+# pylint: disable=no-member
+
 import logging
 from dataclasses import dataclass
 from functools import lru_cache
@@ -8,8 +10,17 @@ from typing import Any, ClassVar, Dict, Optional, Protocol, Type
 from django.conf import settings
 from django.utils.module_loading import import_string
 
+from livekit import api as livekit_api
+
 logger = logging.getLogger(__name__)
 
+# Codec / frequency constants matching LiveKit's H264_720P_30 preset.
+# Kept fixed because changing them would shift the goal-post away from the
+# "safe drop-in replacement for the default preset" contract of this feature.
+_RECORDING_VIDEO_CODEC = livekit_api.VideoCodec.H264_MAIN
+_RECORDING_AUDIO_CODEC = livekit_api.AudioCodec.AAC
+_RECORDING_AUDIO_FREQUENCY_HZ = 48000
+
 
 @dataclass(frozen=True)
 class WorkerServiceConfig:
@@ -18,6 +29,7 @@ class WorkerServiceConfig:
     output_folder: str
     server_configurations: Dict[str, Any]
     bucket_args: Optional[dict]
+    encoding_options: Optional[Dict[str, Any]] = None
 
     @classmethod
     @lru_cache
@@ -25,6 +37,24 @@ class WorkerServiceConfig:
         """Load configuration from Django settings with caching for efficiency."""
 
         logger.debug("Loading WorkerServiceConfig from settings.")
+
+        encoding_options: Optional[Dict[str, Any]] = None
+        if settings.RECORDING_ENCODING_ENABLED:
+            # Single source of truth for the EncodingOptions kwargs:
+            # operator-tunable values live in Django settings, codec / frequency
+            # are pinned constants. The services layer only unpacks this dict.
+            encoding_options = {
+                "width": settings.RECORDING_ENCODING_WIDTH,
+                "height": settings.RECORDING_ENCODING_HEIGHT,
+                "framerate": settings.RECORDING_ENCODING_FRAMERATE,
+                "video_bitrate": settings.RECORDING_ENCODING_VIDEO_BITRATE_KBPS,
+                "audio_bitrate": settings.RECORDING_ENCODING_AUDIO_BITRATE_KBPS,
+                "key_frame_interval": settings.RECORDING_ENCODING_KEY_FRAME_INTERVAL_S,
+                "video_codec": _RECORDING_VIDEO_CODEC,
+                "audio_codec": _RECORDING_AUDIO_CODEC,
+                "audio_frequency": _RECORDING_AUDIO_FREQUENCY_HZ,
+            }
+
         return cls(
             output_folder=settings.RECORDING_OUTPUT_FOLDER,
             server_configurations=settings.LIVEKIT_CONFIGURATION,
@@ -36,6 +66,7 @@ class WorkerServiceConfig:
                 "bucket": settings.AWS_STORAGE_BUCKET_NAME,
                 "force_path_style": True,
             },
+            encoding_options=encoding_options,
         )
 
 

src/backend/core/recording/worker/services.py

@@ -83,6 +83,22 @@ class BaseEgressService:
         """
         raise NotImplementedError("Subclass must implement this method.")
 
+    def _build_encoding_options(self):
+        """Build a LiveKit EncodingOptions from the service config, or None.
+
+        When None is returned, the caller should omit the `advanced` field so
+        LiveKit Egress falls back to its built-in preset (H264_720P_30).
+
+        The full EncodingOptions kwargs (operator-tunable values + pinned
+        codec / frequency constants) are assembled in `WorkerServiceConfig`,
+        so this method is a thin protobuf adapter.
+        """
+        opts = self._config.encoding_options
+        if not opts:
+            return None
+
+        return livekit_api.EncodingOptions(**opts)
+
 
 class VideoCompositeEgressService(BaseEgressService):
     """Record multiple participant video and audio tracks into a single output '.mp4' file."""
@@ -104,9 +120,17 @@ class VideoCompositeEgressService(BaseEgressService):
             s3=self._s3,
         )
 
-        request = livekit_api.RoomCompositeEgressRequest(
-            room_name=room_name, file_outputs=[file_output], layout="speaker-light"
-        )
+        request_kwargs = {
+            "room_name": room_name,
+            "file_outputs": [file_output],
+            "layout": "speaker-light",
+        }
+
+        advanced = self._build_encoding_options()
+        if advanced is not None:
+            request_kwargs["advanced"] = advanced
+
+        request = livekit_api.RoomCompositeEgressRequest(**request_kwargs)
 
         response = self._handle_request(request, "start_room_composite_egress")
 

src/backend/core/services/livekit_events.py

@@ -12,9 +12,14 @@ from django.conf import settings
 from livekit import api
 
 from core import models, utils
+from core.recording.services.metadata_collector import (
+    MetadataCollectorException,
+    MetadataCollectorService,
+)
 from core.recording.services.recording_events import (
     RecordingEventsError,
     RecordingEventsService,
+    RecordingNotSavableError,
 )
 
 from .lobby import LobbyService
@@ -84,6 +89,13 @@ class LiveKitEventsService:
     def __init__(self):
         """Initialize with required services."""
 
+        self._webhook_handlers = {
+            "egress_updated": self._handle_egress_updated,
+            "egress_ended": self._handle_egress_ended,
+            "room_started": self._handle_room_started,
+            "room_finished": self._handle_room_finished,
+        }
+
         token_verifier = api.TokenVerifier(
             settings.LIVEKIT_CONFIGURATION["api_key"],
             settings.LIVEKIT_CONFIGURATION["api_secret"],
@@ -131,14 +143,11 @@ class LiveKitEventsService:
                 f"Unknown webhook type: {data.event}"
             ) from e
 
-        handler_name = f"_handle_{webhook_type.value}"
-        handler = getattr(self, handler_name, None)
+        # Handle according to received webhook type
+        handler = self._webhook_handlers.get(webhook_type.value)
 
-        if not handler or not callable(handler):
-            return
-
-        # pylint: disable=not-callable
-        handler(data)
+        if handler is not None:
+            handler(data)
 
     def _handle_egress_updated(self, data):
         """Handle 'egress_updated' event."""
@@ -158,7 +167,7 @@ class LiveKitEventsService:
         """Handle 'egress_ended' event."""
 
         try:
-            recording = models.Recording.objects.get(
+            recording = models.Recording.objects.select_related("room").get(
                 worker_id=data.egress_info.egress_id
             )
         except models.Recording.DoesNotExist as err:
@@ -174,6 +183,12 @@ class LiveKitEventsService:
         except utils.MetadataUpdateException as e:
             logger.exception("Failed to update room's metadata: %s", e)
 
+        if recording.options.get("metadata_collector_dispatch_id", None) is not None:
+            try:
+                MetadataCollectorService().stop(recording)
+            except MetadataCollectorException:
+                logger.warning("Failed to stop the MetadataCollectorService")
+
         if (
             data.egress_info.status == api.EgressStatus.EGRESS_LIMIT_REACHED
             and recording.status == models.RecordingStatusChoices.ACTIVE
@@ -185,6 +200,24 @@ class LiveKitEventsService:
                     f"Failed to process limit reached event for recording {recording}"
                 ) from e
 
+        # Fallback for completion when no MinIO/S3 webhooks are configured
+        if (
+            not settings.RECORDING_STORAGE_EVENT_ENABLE
+        ) and data.egress_info.status in [
+            api.EgressStatus.EGRESS_COMPLETE,
+            api.EgressStatus.EGRESS_LIMIT_REACHED,
+        ]:
+            try:
+                self.recording_events.handle_complete(recording)
+            except RecordingNotSavableError:
+                logger.warning(
+                    "Recording %s is not savable on egress complete "
+                    "(already saved or in an error state); ignoring.",
+                    recording.id,
+                )
+
+        # Silently ignoring EGRESS_ABORTED, EGRESS_FAILED
+
     def _handle_room_started(self, data):
         """Handle 'room_started' event."""
 

src/backend/core/services/lobby.py

@@ -123,7 +123,7 @@ class LobbyService:
 
     def request_entry(
         self,
-        room,
+        room: models.Room,
         request,
         username: str,
     ) -> Tuple[LobbyParticipant, Optional[Dict]]: