Polish footer menu, Notes spacing, and Appointments add flow

- User menu: rename "Quick nav" to "Search"; add spacing to the clinic
  submenu so it no longer touches the parent menu (sideOffset).
- Notes: lay the list, title, toolbar, and writing area out as separate
  rounded panels with gaps so they're no longer stuck together.
- Sidebar: shorten the "Appointments & Schedule" label to "Appointments".
- Appointments: replace the oversized patient form with a compact
  "New appointment" dialog — pick a patient via quick search by name/file
  number, set time/type/provider; the entry is added to today's schedule.

Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>

frontend/components/appointments/add-appointment-dialog.tsx

@@ -0,0 +1,252 @@
+"use client";
+
+import { Search } from "lucide-react";
+import { type FormEvent, type ReactNode, useEffect, useMemo, useState } from "react";
+
+import { Button } from "@/components/ui/button";
+import {
+  Dialog,
+  DialogClose,
+  DialogDescription,
+  DialogFooter,
+  DialogHeader,
+  DialogPanel,
+  DialogPopup,
+  DialogTitle,
+} from "@/components/ui/dialog";
+import { Input } from "@/components/ui/input";
+import { listPatients, type Patient } from "@/lib/patients";
+import { notify } from "@/lib/toast";
+
+export type NewAppointment = {
+  fileNumber: string;
+  name: string;
+  initials: string;
+  time: string;
+  type: string;
+  provider: string;
+};
+
+const TYPES = [
+  "Follow-up",
+  "New patient",
+  "Consultation",
+  "Lab review",
+  "Vaccination",
+];
+
+const controlClass =
+  "h-9 w-full rounded-3xl border border-transparent bg-input/50 px-3 text-sm text-foreground outline-none transition-[color,box-shadow] focus-visible:border-ring focus-visible:ring-3 focus-visible:ring-ring/30";
+
+function Field({ label, children }: { label: string; children: ReactNode }) {
+  return (
+    <label className="flex flex-col gap-1.5">
+      <span className="text-muted-foreground text-xs">{label}</span>
+      {children}
+    </label>
+  );
+}
+
+// Compact "New appointment" dialog. The patient is chosen via a quick search by
+// name or file number; the rest is the slot. Appointments are mock-only, so a
+// confirmed entry is handed back to the page via onAdd.
+export function AddAppointmentDialog({
+  open,
+  onOpenChange,
+  onAdd,
+}: {
+  open: boolean;
+  onOpenChange: (open: boolean) => void;
+  onAdd: (appt: NewAppointment) => void;
+}) {
+  const [patients, setPatients] = useState<Patient[]>([]);
+  const [query, setQuery] = useState("");
+  const [selected, setSelected] = useState<Patient | null>(null);
+  const [time, setTime] = useState("09:00");
+  const [type, setType] = useState(TYPES[0]);
+  const [provider, setProvider] = useState("");
+
+  // Load patients lazily when the dialog opens (for the quick search).
+  useEffect(() => {
+    if (!open) return;
+    let active = true;
+    listPatients()
+      .then((data) => {
+        if (active) setPatients(data);
+      })
+      .catch(() => {
+        /* search just stays empty */
+      });
+    return () => {
+      active = false;
+    };
+  }, [open]);
+
+  const matches = useMemo(() => {
+    const q = query.trim().toLowerCase();
+    if (!q) return [];
+    return patients
+      .filter(
+        (p) =>
+          p.name.toLowerCase().includes(q) || p.fileNumber.includes(q),
+      )
+      .slice(0, 6);
+  }, [patients, query]);
+
+  const reset = () => {
+    setQuery("");
+    setSelected(null);
+    setTime("09:00");
+    setType(TYPES[0]);
+    setProvider("");
+  };
+
+  const submit = (event: FormEvent) => {
+    event.preventDefault();
+    if (!selected) {
+      notify.error("Pick a patient", "Search and select a patient first.");
+      return;
+    }
+    onAdd({
+      fileNumber: selected.fileNumber,
+      name: selected.name,
+      initials: selected.initials,
+      time,
+      type,
+      provider: provider.trim() || selected.pcp,
+    });
+    notify.success("Appointment added", `${selected.name} at ${time}`);
+    reset();
+    onOpenChange(false);
+  };
+
+  return (
+    <Dialog
+      onOpenChange={(o) => {
+        onOpenChange(o);
+        if (!o) reset();
+      }}
+      open={open}
+    >
+      <DialogPopup className="sm:max-w-md">
+        <DialogHeader>
+          <DialogTitle>New appointment</DialogTitle>
+          <DialogDescription>
+            Search for a patient by name or file number, then set the slot.
+          </DialogDescription>
+        </DialogHeader>
+
+        <form className="contents" onSubmit={submit}>
+          <DialogPanel className="flex flex-col gap-4">
+            <Field label="Patient">
+              {selected ? (
+                <div className="flex items-center justify-between gap-2 rounded-2xl border bg-input/30 px-3 py-2">
+                  <div className="flex min-w-0 flex-col">
+                    <span className="truncate font-medium text-foreground text-sm">
+                      {selected.name}
+                    </span>
+                    <span className="text-muted-foreground text-xs">
+                      File #{selected.fileNumber}
+                    </span>
+                  </div>
+                  <Button
+                    onClick={() => {
+                      setSelected(null);
+                      setQuery("");
+                    }}
+                    size="sm"
+                    type="button"
+                    variant="ghost"
+                  >
+                    Change
+                  </Button>
+                </div>
+              ) : (
+                <div className="flex flex-col gap-1.5">
+                  <div className="relative">
+                    <Search className="-translate-y-1/2 absolute top-1/2 left-3 size-4 text-muted-foreground" />
+                    <Input
+                      autoFocus
+                      className="pl-9"
+                      onChange={(event) => setQuery(event.target.value)}
+                      placeholder="Search name or file number"
+                      value={query}
+                    />
+                  </div>
+                  {query.trim() && (
+                    <div className="max-h-56 overflow-y-auto rounded-2xl border bg-popover p-1">
+                      {matches.length === 0 ? (
+                        <p className="px-2 py-2 text-muted-foreground text-sm">
+                          No patients found.
+                        </p>
+                      ) : (
+                        matches.map((p) => (
+                          <button
+                            className="flex w-full items-center justify-between gap-2 rounded-lg px-2 py-1.5 text-left transition-colors hover:bg-accent"
+                            key={p.fileNumber}
+                            onClick={() => {
+                              setSelected(p);
+                              setQuery("");
+                            }}
+                            type="button"
+                          >
+                            <span className="truncate text-foreground text-sm">
+                              {p.name}
+                            </span>
+                            <span className="shrink-0 text-muted-foreground text-xs">
+                              #{p.fileNumber}
+                            </span>
+                          </button>
+                        ))
+                      )}
+                    </div>
+                  )}
+                </div>
+              )}
+            </Field>
+
+            <div className="grid grid-cols-2 gap-3">
+              <Field label="Time">
+                <Input
+                  onChange={(event) => setTime(event.target.value)}
+                  type="time"
+                  value={time}
+                />
+              </Field>
+              <Field label="Type">
+                <select
+                  className={controlClass}
+                  onChange={(event) => setType(event.target.value)}
+                  value={type}
+                >
+                  {TYPES.map((t) => (
+                    <option key={t} value={t}>
+                      {t}
+                    </option>
+                  ))}
+                </select>
+              </Field>
+            </div>
+
+            <Field label="Provider">
+              <Input
+                onChange={(event) => setProvider(event.target.value)}
+                placeholder="e.g. Dr. Okafor"
+                value={provider}
+              />
+            </Field>
+          </DialogPanel>
+
+          <DialogFooter>
+            <DialogClose render={<Button type="button" variant="outline" />}>
+              Cancel
+            </DialogClose>
+            <Button disabled={!selected} type="submit">
+              Add appointment
+            </Button>
+          </DialogFooter>
+        </form>
+      </DialogPopup>
+    </Dialog>
+  );
+}

frontend/components/appointments/appointments-view.tsx

@@ -3,7 +3,10 @@
 import { CalendarClock, Clock, Plus, Stethoscope, Users } from "lucide-react";
 import { type ReactNode, useState } from "react";
 
-import { PatientFormDialog } from "@/components/chat/patient-form-dialog";
+import {
+  AddAppointmentDialog,
+  type NewAppointment,
+} from "@/components/appointments/add-appointment-dialog";
 import { Avatar, AvatarFallback } from "@/components/ui/avatar";
 import { Badge } from "@/components/ui/badge";
 import { Button } from "@/components/ui/button";
@@ -202,8 +205,16 @@ function Section({
 
 export function AppointmentsView() {
   const [addOpen, setAddOpen] = useState(false);
-  // Bumped on open so the create dialog remounts with a fresh file # / form.
-  const [addKey, setAddKey] = useState(0);
+  const [schedule, setSchedule] = useState<Appointment[]>(today);
+
+  // Insert a new (mock) appointment into today's schedule, kept time-sorted.
+  const addAppointment = (appt: NewAppointment) => {
+    setSchedule((prev) =>
+      [...prev, { ...appt, status: "confirmed" as const }].sort((a, b) =>
+        a.time.localeCompare(b.time),
+      ),
+    );
+  };
 
   return (
     <div className="mx-auto flex w-full max-w-5xl flex-col gap-10 px-6 py-10">
@@ -218,10 +229,7 @@ export function AppointmentsView() {
         </div>
         <Button
           className="rounded-3xl"
-          onClick={() => {
-            setAddKey((k) => k + 1);
-            setAddOpen(true);
-          }}
+          onClick={() => setAddOpen(true)}
           type="button"
         >
           <Plus className="size-4" />
@@ -236,7 +244,7 @@ export function AppointmentsView() {
       </div>
 
       <Section description="Wednesday, June 5" title="Today">
-        <ScheduleList items={today} />
+        <ScheduleList items={schedule} />
       </Section>
 
       {upcoming.map((group) => (
@@ -245,10 +253,8 @@ export function AppointmentsView() {
         </Section>
       ))}
 
-      <PatientFormDialog
-        key={addKey}
-        mode="create"
-        onCreated={() => setAddOpen(false)}
+      <AddAppointmentDialog
+        onAdd={addAppointment}
         onOpenChange={setAddOpen}
         open={addOpen}
       />

frontend/components/notes/notes-editor.tsx

@@ -108,7 +108,7 @@ export function NotesEditor({
     });
 
   return (
-    <div className="flex h-full flex-col gap-3">
+    <div className="flex h-full flex-col gap-4">
       <div className="flex items-center gap-2">
         <Input
           className="font-medium text-base"
@@ -214,7 +214,7 @@ export function NotesEditor({
         </ToolbarGroup>
       </Toolbar>
 
-      <div className="min-h-0 flex-1 cursor-text overflow-y-auto rounded-xl border bg-card">
+      <div className="min-h-0 flex-1 cursor-text overflow-y-auto rounded-2xl border bg-card/30">
         <EditorContent className="h-full" editor={editor} />
       </div>
     </div>

frontend/components/notes/notes-view.tsx

@@ -102,9 +102,9 @@ export function NotesView() {
   };
 
   return (
-    <div className="flex h-full w-full">
+    <div className="flex h-full w-full gap-4 p-4">
       {/* Left: note list */}
-      <aside className="flex w-72 shrink-0 flex-col border-border border-r">
+      <aside className="flex w-72 shrink-0 flex-col overflow-hidden rounded-2xl border bg-card/30">
         <div className="flex items-center justify-between gap-2 border-border border-b px-4 py-3">
           <h1 className="font-semibold text-base tracking-tight">Notes</h1>
           <Button
@@ -150,7 +150,6 @@ export function NotesView() {
       {/* Right: editor or empty state */}
       <div className="flex min-w-0 flex-1 flex-col overflow-hidden">
         {selected ? (
-          <div className="flex h-full flex-col p-6">
           <NotesEditor
             key={selected.id || `draft-${draftKey}`}
             note={selected}
@@ -158,9 +157,9 @@ export function NotesView() {
             onSave={save}
             saving={saving}
           />
-          </div>
         ) : (
-          <Empty className="flex-1">
+          <div className="flex flex-1 items-center justify-center rounded-2xl border bg-card/30">
+            <Empty>
               <EmptyHeader>
                 <EmptyMedia variant="icon">
                   <NotebookPen />
@@ -178,6 +177,7 @@ export function NotesView() {
                 </Button>
               </EmptyContent>
             </Empty>
+          </div>
         )}
       </div>
     </div>

frontend/components/sidebar-02/nav-user.tsx

@@ -182,7 +182,7 @@ export function NavUser() {
             {/* Command palette: hint + shortcut, sits below Theme. */}
             <MenuItem onClick={openCommand}>
               <Search />
-              Quick nav
+              Search
               <KbdGroup className="ms-auto">
                 <Kbd>⌘</Kbd>
                 <Kbd>K</Kbd>
@@ -195,7 +195,7 @@ export function NavUser() {
                 <Building2 />
                 <span className="truncate">{activeName}</span>
               </MenuSubTrigger>
-              <MenuSubPopup className="min-w-64">
+              <MenuSubPopup className="min-w-64" sideOffset={8}>
                 <div className="px-2 py-1.5">
                   <p className="truncate font-medium text-foreground text-sm">
                     {activeOrg?.name ?? "No clinic selected"}

frontend/lib/i18n/locales/en/translation.json

@@ -47,7 +47,7 @@
   "nav": {
     "newChat": "New chat",
     "patients": "Patients",
-    "appointments": "Appointments & Schedule",
+    "appointments": "Appointments",
     "analysis": "Analysis",
     "notes": "Notes",
     "settings": "Settings",