perf(metrics): fix Platform Usage client timeout — parallel projected scans, 15min cache, single-flight, progress UX

Fresh cross-tenant usage computes took 20-43s server-side but the web app's
default 30s fetch timeout aborted them client-side (HTTP 499), and every
retry stacked another concurrent full compute.

Backend:
- UsageMetricsService: cache 5→15min, single-flight per days-window (retries
  join the in-flight compute), the four source scans run concurrently via
  Task.WhenAll, statics converted to instance fields (singleton, testable)
- New column-projected queries for the usage compute only:
  GetUsageWindowSessionsAsync ($select 13 consumed columns, drops
  FailureSnapshotJson & co.) and GetAppInstallRefsAsync ($select
  SessionId+AppName, lean SessionAppRef DTO); GetSessionsByDateRangeAsync
  is untouched for its other consumers
- Projection equivalence pinned by UsageMetricsProjectionEquivalenceTests
  (incl. the WhiteGlove Part-2 duration branch via IsPreProvisioned/
  ResumedAt); single-flight/cache/failure-eviction pinned by
  UsageMetricsServiceSingleFlightTests

Web (SectionPlatformUsage):
- 180s AbortSignal for this call (backend keeps computing and caches)
- Calculating card with elapsed time and a progress bar sized from the last
  fresh-compute duration (localStorage, cache hits excluded, capped at 95%)
- Friendly timeout error explaining the retry will hit the server cache

Co-Authored-By: Claude Fable 5 <noreply@anthropic.com>

src/Backend/AutopilotMonitor.Functions.Tests/OffboardingSessionEnumeratorTests.cs

@@ -111,6 +111,7 @@ public class OffboardingSessionEnumeratorTests
         public Task<int> DeleteAuditLogsOlderThanAsync(DateTime cutoffUtc) => throw new NotImplementedException();
         public Task<List<SessionSummary>> GetSessionsOlderThanAsync(string tenantId, DateTime cutoffDate, int maxResults = int.MaxValue, bool excludeInFlightDeletions = false) => throw new NotImplementedException();
         public Task<List<SessionSummary>> GetSessionsByDateRangeAsync(DateTime startDate, DateTime endDate, string? tenantId = null) => throw new NotImplementedException();
+        public Task<List<SessionSummary>> GetUsageWindowSessionsAsync(DateTime startDate, DateTime endDate, string? tenantId = null) => throw new NotImplementedException();
         public Task<List<SessionSummary>> GetStalledSessionsAsync(string tenantId, DateTime cutoffTime) => throw new NotImplementedException();
         public Task<List<SessionSummary>> GetAgentSilentSessionsAsync(string tenantId, DateTime silenceCutoff, DateTime hardCutoff) => throw new NotImplementedException();
         public Task<List<SessionSummary>> GetExcessiveDataSendersAsync(string tenantId, DateTime windowCutoff, int maxSessionWindowHours) => throw new NotImplementedException();

src/Backend/AutopilotMonitor.Functions.Tests/UsageMetricsProjectionEquivalenceTests.cs

@@ -0,0 +1,140 @@
+using System;
+using System.Collections.Generic;
+using Azure.Data.Tables;
+using AutopilotMonitor.Functions.Services;
+using AutopilotMonitor.Shared.Models;
+using Microsoft.Extensions.Logging.Abstractions;
+using Moq;
+using Xunit;
+
+namespace AutopilotMonitor.Functions.Tests;
+
+/// <summary>
+/// Pins that the column-projected Sessions scan driving <c>GetUsageWindowSessionsAsync</c> produces
+/// identical usage-metrics inputs to the old full-row drain. The usage compute reads only
+/// <c>UsageMetricsSessionProjection</c>; in real Azure Table Storage a <c>$select</c> returns ONLY
+/// those properties, so the "projected" row here is built with the projected keys only — a getter
+/// for an omitted column returns null exactly as it would against the live service. Both shapes go
+/// through the production mapper (<see cref="TableStorageService.MapToSessionSummary(TableEntity)"/>)
+/// and every field UsageMetricsService consumes must match. Mirrors
+/// <see cref="SessionStatsProjectionEquivalenceTests"/> for the stats drain.
+/// </summary>
+public class UsageMetricsProjectionEquivalenceTests
+{
+    private const string TenantId = "00000000-0000-0000-0000-000000000def";
+
+    private static readonly TableStorageService Sut =
+        new(new Mock<TableServiceClient>().Object, NullLogger<TableStorageService>.Instance);
+
+    /// <summary>Full wide Sessions row as GetSessionsByDateRangeAsync would read it (no projection).</summary>
+    private static TableEntity FullRow(
+        string sessionId, string status, DateTime startedAt,
+        int? durationSeconds, DateTime? completedAt,
+        bool isPreProvisioned, DateTime? resumedAt)
+    {
+        var e = new TableEntity(TenantId, sessionId)
+        {
+            ["Status"] = status,
+            ["StartedAt"] = new DateTimeOffset(startedAt),
+            ["Manufacturer"] = "Contoso",
+            ["Model"] = "Model-X",
+            ["IsUserDriven"] = true,
+            ["IsPreProvisioned"] = isPreProvisioned,
+            ["PlatformScriptCount"] = 4,
+            ["RemediationScriptCount"] = 2,
+            // Representative noise the usage compute never reads — present on a real wide row,
+            // absent on the projected one. Proves the projection drops it without changing results.
+            ["SerialNumber"] = "SN-FULL",
+            ["DeviceName"] = "PC-FULL",
+            ["OsName"] = "Windows 11",
+            ["GeoCountry"] = "DE",
+            ["EventCount"] = 123,
+            ["FailureSnapshotJson"] = "{\"big\":\"" + new string('x', 2000) + "\"}",
+        };
+        if (durationSeconds.HasValue) e["DurationSeconds"] = durationSeconds.Value;
+        if (completedAt.HasValue) e["CompletedAt"] = new DateTimeOffset(completedAt.Value);
+        if (resumedAt.HasValue) e["ResumedAt"] = new DateTimeOffset(resumedAt.Value);
+        return e;
+    }
+
+    /// <summary>
+    /// Reduces a full row to exactly what Azure returns under the production
+    /// <c>$select = UsageMetricsSessionProjection</c>. Deriving the keep-set from the production
+    /// array means dropping a column there — e.g. ResumedAt — immediately fails the WhiteGlove
+    /// duration test below.
+    /// </summary>
+    private static TableEntity Project(TableEntity full)
+    {
+        var keep = new HashSet<string>(TableStorageService.UsageMetricsSessionProjection, StringComparer.Ordinal);
+        var projected = new TableEntity(full.PartitionKey, full.RowKey);
+        foreach (var kv in full)
+        {
+            if (keep.Contains(kv.Key))
+                projected[kv.Key] = kv.Value;
+        }
+        return projected;
+    }
+
+    private static void AssertUsageFieldsEqual(SessionSummary fromFull, SessionSummary fromProjected)
+    {
+        Assert.Equal(fromFull.TenantId, fromProjected.TenantId);
+        Assert.Equal(fromFull.SessionId, fromProjected.SessionId);
+        Assert.Equal(fromFull.StartedAt, fromProjected.StartedAt);
+        Assert.Equal(fromFull.CompletedAt, fromProjected.CompletedAt);
+        Assert.Equal(fromFull.Status, fromProjected.Status);
+        Assert.Equal(fromFull.Manufacturer, fromProjected.Manufacturer);
+        Assert.Equal(fromFull.Model, fromProjected.Model);
+        Assert.Equal(fromFull.IsUserDriven, fromProjected.IsUserDriven);
+        Assert.Equal(fromFull.IsPreProvisioned, fromProjected.IsPreProvisioned);
+        Assert.Equal(fromFull.PlatformScriptCount, fromProjected.PlatformScriptCount);
+        Assert.Equal(fromFull.RemediationScriptCount, fromProjected.RemediationScriptCount);
+        // Wall-clock duration branches call UtcNow inside the mapper; two map calls microseconds
+        // apart may straddle a whole-second boundary, so allow 1s of slack instead of exactness.
+        Assert.NotNull(fromFull.DurationSeconds);
+        Assert.NotNull(fromProjected.DurationSeconds);
+        Assert.True(Math.Abs(fromFull.DurationSeconds!.Value - fromProjected.DurationSeconds!.Value) <= 1,
+            $"DurationSeconds diverged: full={fromFull.DurationSeconds} projected={fromProjected.DurationSeconds}");
+    }
+
+    [Fact]
+    public void Succeeded_with_stored_duration_maps_identically()
+    {
+        var full = FullRow("s-ok", "Succeeded", DateTime.UtcNow.AddHours(-2),
+            durationSeconds: 1800, completedAt: DateTime.UtcNow.AddHours(-1.5),
+            isPreProvisioned: false, resumedAt: null);
+
+        AssertUsageFieldsEqual(Sut.MapToSessionSummary(full), Sut.MapToSessionSummary(Project(full)));
+    }
+
+    [Fact]
+    public void Failed_without_stored_duration_uses_completedAt_fallback_identically()
+    {
+        var full = FullRow("s-fail", "Failed", DateTime.UtcNow.AddHours(-3),
+            durationSeconds: null, completedAt: DateTime.UtcNow.AddHours(-2),
+            isPreProvisioned: false, resumedAt: null);
+
+        AssertUsageFieldsEqual(Sut.MapToSessionSummary(full), Sut.MapToSessionSummary(Project(full)));
+    }
+
+    [Fact]
+    public void InProgress_whiteglove_part2_duration_branch_survives_projection()
+    {
+        // This branch reads IsPreProvisioned + ResumedAt + DurationSeconds — exactly the columns
+        // that would silently break if dropped from the projection.
+        var full = FullRow("s-wg", "InProgress", DateTime.UtcNow.AddDays(-2),
+            durationSeconds: 3600, completedAt: null,
+            isPreProvisioned: true, resumedAt: DateTime.UtcNow.AddMinutes(-30));
+
+        AssertUsageFieldsEqual(Sut.MapToSessionSummary(full), Sut.MapToSessionSummary(Project(full)));
+    }
+
+    [Fact]
+    public void InProgress_wallclock_fallback_survives_projection()
+    {
+        var full = FullRow("s-run", "InProgress", DateTime.UtcNow.AddMinutes(-45),
+            durationSeconds: null, completedAt: null,
+            isPreProvisioned: false, resumedAt: null);
+
+        AssertUsageFieldsEqual(Sut.MapToSessionSummary(full), Sut.MapToSessionSummary(Project(full)));
+    }
+}

src/Backend/AutopilotMonitor.Functions.Tests/UsageMetricsServiceSingleFlightTests.cs

@@ -0,0 +1,116 @@
+using System;
+using System.Collections.Generic;
+using System.Threading;
+using System.Threading.Tasks;
+using AutopilotMonitor.Functions.Services;
+using AutopilotMonitor.Shared.DataAccess;
+using AutopilotMonitor.Shared.Models;
+using Microsoft.Extensions.Logging.Abstractions;
+using Moq;
+using Xunit;
+
+namespace AutopilotMonitor.Functions.Tests;
+
+/// <summary>
+/// Pins the single-flight + cache behaviour of the platform usage-metrics compute. A fresh compute
+/// takes tens of seconds against real storage, and clients that time out retry — before the
+/// single-flight guard every retry stacked ANOTHER full compute on top of the still-running one
+/// (observed as overlapping 30-40s requests with resultCode 499). Concurrent callers for the same
+/// window must join the in-flight task; once it completes, callers within the cache window get the
+/// cached instance; a failed compute must not poison the cache or the in-flight slot.
+/// </summary>
+public class UsageMetricsServiceSingleFlightTests
+{
+    private static Mock<IMetricsRepository> CreateMetricsRepoMock()
+    {
+        var metrics = new Mock<IMetricsRepository>();
+        metrics.Setup(m => m.GetAllUserActivityMetricsAsync()).ReturnsAsync(new UserActivityMetrics());
+        metrics.Setup(m => m.GetAppInstallRefsAsync(It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .ReturnsAsync(new List<SessionAppRef>());
+        metrics.Setup(m => m.GetPlatformStatsAsync()).ReturnsAsync((PlatformStats?)null);
+        return metrics;
+    }
+
+    [Fact]
+    public async Task Concurrent_requests_join_one_compute_then_cache_serves_followups()
+    {
+        var sessionCalls = 0;
+        var gate = new TaskCompletionSource<List<SessionSummary>>(TaskCreationOptions.RunContinuationsAsynchronously);
+
+        var maintenance = new Mock<IMaintenanceRepository>();
+        maintenance
+            .Setup(m => m.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .Returns(() =>
+            {
+                Interlocked.Increment(ref sessionCalls);
+                return gate.Task;
+            });
+
+        var sut = new UsageMetricsService(CreateMetricsRepoMock().Object, maintenance.Object,
+            NullLogger<UsageMetricsService>.Instance);
+
+        // Two requests race while the compute is blocked on the session scan.
+        var first = sut.ComputeUsageMetricsAsync(30);
+        var second = sut.ComputeUsageMetricsAsync(30);
+
+        Assert.False(first.IsCompleted);
+        Assert.Same(first, second); // joined the identical in-flight task, no second compute
+
+        gate.SetResult(new List<SessionSummary>());
+        var r1 = await first;
+        var r2 = await second;
+
+        Assert.Equal(1, sessionCalls);
+        Assert.Same(r1, r2);
+        Assert.False(r1.FromCache);
+
+        // Follow-up within the cache window: served from cache, still exactly one scan.
+        var r3 = await sut.ComputeUsageMetricsAsync(30);
+        Assert.True(r3.FromCache);
+        Assert.Equal(1, sessionCalls);
+    }
+
+    [Fact]
+    public async Task Different_windows_do_not_share_a_flight()
+    {
+        var sessionCalls = 0;
+        var maintenance = new Mock<IMaintenanceRepository>();
+        maintenance
+            .Setup(m => m.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .Returns(() =>
+            {
+                Interlocked.Increment(ref sessionCalls);
+                return Task.FromResult(new List<SessionSummary>());
+            });
+
+        var sut = new UsageMetricsService(CreateMetricsRepoMock().Object, maintenance.Object,
+            NullLogger<UsageMetricsService>.Instance);
+
+        var r30 = await sut.ComputeUsageMetricsAsync(30);
+        var r90 = await sut.ComputeUsageMetricsAsync(90);
+
+        Assert.Equal(2, sessionCalls);
+        Assert.Equal(30, r30.WindowDays);
+        Assert.Equal(90, r90.WindowDays);
+    }
+
+    [Fact]
+    public async Task Failed_compute_is_not_cached_and_next_request_retries()
+    {
+        var maintenance = new Mock<IMaintenanceRepository>();
+        maintenance
+            .SetupSequence(m => m.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .ThrowsAsync(new InvalidOperationException("boom"))
+            .ReturnsAsync(new List<SessionSummary>());
+
+        var sut = new UsageMetricsService(CreateMetricsRepoMock().Object, maintenance.Object,
+            NullLogger<UsageMetricsService>.Instance);
+
+        await Assert.ThrowsAsync<InvalidOperationException>(() => sut.ComputeUsageMetricsAsync(30));
+
+        // The failed flight must have been evicted — the retry computes fresh and succeeds.
+        var retry = await sut.ComputeUsageMetricsAsync(30);
+        Assert.False(retry.FromCache);
+        Assert.Equal(30, retry.WindowDays);
+    }
+}

src/Backend/AutopilotMonitor.Functions.Tests/UsageMetricsServiceWindowTests.cs

@@ -17,7 +17,7 @@ public class UsageMetricsServiceWindowTests
     {
         var maintenanceRepo = new Mock<IMaintenanceRepository>();
         maintenanceRepo
-            .Setup(r => r.GetSessionsByDateRangeAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .Setup(r => r.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
             .ReturnsAsync(sessions ?? new List<SessionSummary>());
 
         var metricsRepo = new Mock<IMetricsRepository>();
@@ -27,10 +27,8 @@ public class UsageMetricsServiceWindowTests
             .ReturnsAsync(new UserActivityMetrics());
         metricsRepo.Setup(r => r.GetAllUserActivityMetricsAsync())
             .ReturnsAsync(new UserActivityMetrics());
-        metricsRepo.Setup(r => r.GetAllAppInstallSummariesAsync(It.IsAny<DateTime?>()))
+        metricsRepo.Setup(r => r.GetAppInstallRefsAsync(It.IsAny<DateTime>(), It.IsAny<string?>()))
-            .ReturnsAsync(new List<AppInstallSummary>());
+            .ReturnsAsync(new List<SessionAppRef>());
-        metricsRepo.Setup(r => r.GetAppInstallSummariesByTenantAsync(It.IsAny<string>(), It.IsAny<DateTime?>()))
-            .ReturnsAsync(new List<AppInstallSummary>());
         metricsRepo.Setup(r => r.GetPlatformStatsAsync())
             .ReturnsAsync((PlatformStats?)null);
 
@@ -50,7 +48,7 @@ public class UsageMetricsServiceWindowTests
         DateTime? capturedStart = null;
         DateTime? capturedEnd = null;
         maintenanceRepo
-            .Setup(r => r.GetSessionsByDateRangeAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), "tenant-x"))
+            .Setup(r => r.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), "tenant-x"))
             .Callback<DateTime, DateTime, string?>((start, end, _) => { capturedStart = start; capturedEnd = end; })
             .ReturnsAsync(new List<SessionSummary>());
 
@@ -75,7 +73,7 @@ public class UsageMetricsServiceWindowTests
 
         DateTime? capturedStart = null;
         maintenanceRepo
-            .Setup(r => r.GetSessionsByDateRangeAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .Setup(r => r.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
             .Callback<DateTime, DateTime, string?>((start, _, _) => capturedStart = start)
             .ReturnsAsync(new List<SessionSummary>());
 
@@ -197,7 +195,7 @@ public class UsageMetricsServiceWindowTests
         var (service, maintenanceRepo) = CreateService();
         // Repo honours the cutoff like the real impl would: filter sessions by start date.
         maintenanceRepo
-            .Setup(r => r.GetSessionsByDateRangeAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .Setup(r => r.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
             .ReturnsAsync((DateTime start, DateTime _, string? _) => sessions.Where(s => s.StartedAt >= start).ToList());
 
         var r7  = await service.ComputeTenantUsageMetricsAsync("t1", 7);

src/Backend/AutopilotMonitor.Functions.Tests/UsageMetricsWindowConsistencyTests.cs

@@ -31,15 +31,15 @@ public class UsageMetricsWindowConsistencyTests
 
         var maintenance = new Mock<IMaintenanceRepository>();
         maintenance
-            .Setup(m => m.GetSessionsByDateRangeAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .Setup(m => m.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
             .Callback<DateTime, DateTime, string?>((start, _, _) => sessionStart = start)
             .ReturnsAsync(new List<SessionSummary>());
 
         var metrics = new Mock<IMetricsRepository>();
         metrics
-            .Setup(m => m.GetAllAppInstallSummariesAsync(It.IsAny<DateTime?>()))
+            .Setup(m => m.GetAppInstallRefsAsync(It.IsAny<DateTime>(), It.IsAny<string?>()))
-            .Callback<DateTime?>(c => appCutoff = c)
+            .Callback<DateTime, string?>((c, _) => appCutoff = c)
-            .ReturnsAsync(new List<AppInstallSummary>());
+            .ReturnsAsync(new List<SessionAppRef>());
         metrics.Setup(m => m.GetAllUserActivityMetricsAsync()).ReturnsAsync(new UserActivityMetrics());
         metrics.Setup(m => m.GetPlatformStatsAsync()).ReturnsAsync((PlatformStats?)null);
 
@@ -61,15 +61,15 @@ public class UsageMetricsWindowConsistencyTests
 
         var maintenance = new Mock<IMaintenanceRepository>();
         maintenance
-            .Setup(m => m.GetSessionsByDateRangeAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
+            .Setup(m => m.GetUsageWindowSessionsAsync(It.IsAny<DateTime>(), It.IsAny<DateTime>(), It.IsAny<string?>()))
             .Callback<DateTime, DateTime, string?>((start, _, _) => sessionStart = start)
             .ReturnsAsync(new List<SessionSummary>());
 
         var metrics = new Mock<IMetricsRepository>();
         metrics
-            .Setup(m => m.GetAppInstallSummariesByTenantAsync(It.IsAny<string>(), It.IsAny<DateTime?>()))
+            .Setup(m => m.GetAppInstallRefsAsync(It.IsAny<DateTime>(), It.IsAny<string?>()))
-            .Callback<string, DateTime?>((_, c) => appCutoff = c)
+            .Callback<DateTime, string?>((c, _) => appCutoff = c)
-            .ReturnsAsync(new List<AppInstallSummary>());
+            .ReturnsAsync(new List<SessionAppRef>());
         metrics.Setup(m => m.GetUserActivityMetricsAsync(It.IsAny<string>())).ReturnsAsync(new UserActivityMetrics());
         metrics.Setup(m => m.GetPlatformStatsAsync()).ReturnsAsync((PlatformStats?)null);
 

src/Backend/AutopilotMonitor.Functions/DataAccess/TableStorage/TableMaintenanceRepository.cs

@@ -57,6 +57,9 @@ namespace AutopilotMonitor.Functions.DataAccess.TableStorage
         public Task<List<SessionSummary>> GetSessionsByDateRangeAsync(DateTime startDate, DateTime endDate, string? tenantId = null)
             => _storage.GetSessionsByDateRangeAsync(startDate, endDate, tenantId);
 
+        public Task<List<SessionSummary>> GetUsageWindowSessionsAsync(DateTime startDate, DateTime endDate, string? tenantId = null)
+            => _storage.GetUsageWindowSessionsAsync(startDate, endDate, tenantId);
+
         public Task<List<SessionSummary>> GetStalledSessionsAsync(string tenantId, DateTime cutoffTime)
             => _storage.GetStalledSessionsAsync(tenantId, cutoffTime);
 

src/Backend/AutopilotMonitor.Functions/DataAccess/TableStorage/TableMetricsRepository.cs

@@ -41,6 +41,9 @@ namespace AutopilotMonitor.Functions.DataAccess.TableStorage
         public Task<List<AppInstallSummary>> GetAllAppInstallSummariesAsync(DateTime? sinceUtc = null)
             => _storage.GetAllAppInstallSummariesAsync(sinceUtc);
 
+        public Task<List<SessionAppRef>> GetAppInstallRefsAsync(DateTime sinceUtc, string? tenantId = null)
+            => _storage.GetAppInstallRefsAsync(sinceUtc, tenantId);
+
         public Task<PlatformStats?> GetPlatformStatsAsync()
             => _storage.GetPlatformStatsAsync();
 

src/Backend/AutopilotMonitor.Functions/Functions/Metrics/PlatformUsageMetricsFunction.cs

@@ -24,7 +24,7 @@ namespace AutopilotMonitor.Functions.Functions.Metrics
 
         /// <summary>
         /// GET /api/global/metrics/usage - Compute and return platform usage metrics
-        /// On-demand computation with 5-minute cache (Global Admin only)
+        /// On-demand computation with 15-minute cache (Global Admin only)
         /// </summary>
         [Function("GetPlatformUsageMetrics")]
         public async Task<HttpResponseData> Run(

src/Backend/AutopilotMonitor.Functions/Services/TableStorageService.Maintenance.cs

@@ -515,7 +515,35 @@ namespace AutopilotMonitor.Functions.Services
         /// Gets all sessions within a date range, optionally filtered by tenant.
         /// Uses server-side filtering to avoid loading all sessions into memory.
         /// </summary>
-        public async Task<List<SessionSummary>> GetSessionsByDateRangeAsync(DateTime startDate, DateTime endDate, string? tenantId = null)
+        public Task<List<SessionSummary>> GetSessionsByDateRangeAsync(DateTime startDate, DateTime endDate, string? tenantId = null)
+            => QuerySessionsByDateRangeAsync(startDate, endDate, tenantId, select: null);
+
+        /// <summary>
+        /// Columns the usage-metrics compute (UsageMetricsService) actually consumes, plus the
+        /// structural PartitionKey (TenantId) / RowKey (SessionId). CompletedAt / IsPreProvisioned /
+        /// ResumedAt must stay in the set for ComputeEffectiveDuration parity (WhiteGlove Part-2
+        /// branch and the completed-at fallback). Everything else on the wide Sessions row — most
+        /// notably FailureSnapshotJson — is never read by the compute, so the projected scan skips
+        /// it. Non-projected columns map to null/default via the Safe*/`?? ` getters in
+        /// MapToSessionSummary. internal so UsageMetricsProjectionEquivalenceTests derives its
+        /// keep-set from this exact array.
+        /// </summary>
+        internal static readonly string[] UsageMetricsSessionProjection =
+        {
+            "PartitionKey", "RowKey", "StartedAt", "CompletedAt", "Status", "DurationSeconds",
+            "Manufacturer", "Model", "IsUserDriven", "IsPreProvisioned", "ResumedAt",
+            "PlatformScriptCount", "RemediationScriptCount"
+        };
+
+        /// <summary>
+        /// Column-projected date-range query for the usage-metrics compute. Identical filter and
+        /// result semantics to <see cref="GetSessionsByDateRangeAsync"/>; only the transferred
+        /// column set differs (see <see cref="UsageMetricsSessionProjection"/>).
+        /// </summary>
+        public Task<List<SessionSummary>> GetUsageWindowSessionsAsync(DateTime startDate, DateTime endDate, string? tenantId = null)
+            => QuerySessionsByDateRangeAsync(startDate, endDate, tenantId, UsageMetricsSessionProjection);
+
+        private async Task<List<SessionSummary>> QuerySessionsByDateRangeAsync(DateTime startDate, DateTime endDate, string? tenantId, string[]? select)
         {
             if (!string.IsNullOrEmpty(tenantId))
                 SecurityValidator.EnsureValidGuid(tenantId, nameof(tenantId));
@@ -528,7 +556,7 @@ namespace AutopilotMonitor.Functions.Services
                     ? $"PartitionKey eq '{tenantId}' and StartedAt ge datetime'{startDate:yyyy-MM-ddTHH:mm:ss}Z' and StartedAt lt datetime'{endDate:yyyy-MM-ddTHH:mm:ss}Z'"
                     : $"StartedAt ge datetime'{startDate:yyyy-MM-ddTHH:mm:ss}Z' and StartedAt lt datetime'{endDate:yyyy-MM-ddTHH:mm:ss}Z'";
 
-                var query = tableClient.QueryAsync<TableEntity>(filter: filter);
+                var query = tableClient.QueryAsync<TableEntity>(filter: filter, select: select);
 
                 var sessions = new List<SessionSummary>();
                 await foreach (var entity in query)

src/Backend/AutopilotMonitor.Functions/Services/TableStorageService.Metrics.cs

@@ -395,6 +395,52 @@ namespace AutopilotMonitor.Functions.Services
             }
         }
 
+        /// <summary>
+        /// Columns the (SessionId, AppName) pair projection transfers. The usage-metrics compute
+        /// only groups installs per session and counts distinct app names, so the full summary row
+        /// (DO telemetry, failure text, timestamps, …) is dead weight on this scan.
+        /// </summary>
+        internal static readonly string[] AppInstallRefProjection = { "PartitionKey", "RowKey", "SessionId", "AppName" };
+
+        /// <summary>
+        /// Lean windowed (SessionId, AppName) scan over AppInstallSummaries. Same filter semantics
+        /// as the summary getters (server-side <c>StartedAt ge</c> + optional tenant partition), but
+        /// column-projected to <see cref="AppInstallRefProjection"/>. <paramref name="sinceUtc"/> is
+        /// server-derived, so interpolating it is injection-safe.
+        /// </summary>
+        public async Task<List<SessionAppRef>> GetAppInstallRefsAsync(DateTime sinceUtc, string? tenantId = null)
+        {
+            if (!string.IsNullOrEmpty(tenantId))
+                SecurityValidator.EnsureValidGuid(tenantId, nameof(tenantId));
+
+            try
+            {
+                var tableClient = _tableServiceClient.GetTableClient(Constants.TableNames.AppInstallSummaries);
+                var filter = $"StartedAt ge datetime'{sinceUtc:yyyy-MM-ddTHH:mm:ss}Z'";
+                if (!string.IsNullOrEmpty(tenantId))
+                    filter = $"PartitionKey eq '{tenantId}' and " + filter;
+
+                var query = tableClient.QueryAsync<TableEntity>(filter: filter, select: AppInstallRefProjection);
+
+                var refs = new List<SessionAppRef>();
+                await foreach (var entity in query)
+                {
+                    refs.Add(new SessionAppRef
+                    {
+                        SessionId = entity.GetString("SessionId") ?? string.Empty,
+                        AppName = entity.GetString("AppName") ?? string.Empty
+                    });
+                }
+
+                return refs;
+            }
+            catch (Exception ex)
+            {
+                _logger.LogError(ex, "Failed to get app install refs");
+                return new List<SessionAppRef>();
+            }
+        }
+
         private AppInstallSummary MapToAppInstallSummary(TableEntity entity)
         {
             return new AppInstallSummary

src/Backend/AutopilotMonitor.Functions/Services/TableStorageService.Sessions.cs

@@ -2558,7 +2558,10 @@ namespace AutopilotMonitor.Functions.Services
         /// Maps a TableEntity from the primary Sessions table to SessionSummary.
         /// SessionId is the entity RowKey on the primary table.
         /// </summary>
-        private SessionSummary MapToSessionSummary(TableEntity entity)
+        // internal (not private) so UsageMetricsProjectionEquivalenceTests can pin that a Sessions
+        // row carrying only UsageMetricsSessionProjection maps to the same usage-relevant fields
+        // as a full row.
+        internal SessionSummary MapToSessionSummary(TableEntity entity)
             => MapToSessionSummary(entity, entity.RowKey);
 
         /// <summary>

src/Backend/AutopilotMonitor.Functions/Services/UsageMetricsService.cs

@@ -19,10 +19,15 @@ namespace AutopilotMonitor.Functions.Services
         private readonly IMaintenanceRepository _maintenanceRepo;
         private readonly ILogger<UsageMetricsService> _logger;
 
-        // In-memory cache (per-window, since results differ by days)
+        // In-memory cache (per-window, since results differ by days). Instance state: the service
-        private static readonly Dictionary<int, (PlatformUsageMetrics metrics, DateTime expiry)> _cachedByDays = new();
+        // is registered as a singleton, so this behaves like the former statics but stays testable.
-        private static readonly TimeSpan CacheDuration = TimeSpan.FromMinutes(5);
+        private readonly Dictionary<int, (PlatformUsageMetrics metrics, DateTime expiry)> _cachedByDays = new();
-        private static readonly object _cacheLock = new object();
+        // In-flight computes per window (single-flight): a fresh compute takes tens of seconds on
+        // the platform scope, and impatient clients retry — without this, every retry started
+        // another concurrent full compute on top of the still-running one.
+        private readonly Dictionary<int, Task<PlatformUsageMetrics>> _inFlightByDays = new();
+        private static readonly TimeSpan CacheDuration = TimeSpan.FromMinutes(15);
+        private readonly object _cacheLock = new object();
 
         private const int DefaultWindowDays = 90;
 
@@ -37,9 +42,10 @@ namespace AutopilotMonitor.Functions.Services
         }
 
         /// <summary>
-        /// Computes platform usage metrics (with 5-minute per-window cache).
+        /// Computes platform usage metrics (with 15-minute per-window cache). Concurrent callers for
+        /// the same window join the in-flight compute instead of starting their own (single-flight).
         /// </summary>
-        public async Task<PlatformUsageMetrics> ComputeUsageMetricsAsync(int days = DefaultWindowDays)
+        public Task<PlatformUsageMetrics> ComputeUsageMetricsAsync(int days = DefaultWindowDays)
         {
             days = ClampDays(days);
 
@@ -50,29 +56,59 @@ namespace AutopilotMonitor.Functions.Services
                     _logger.LogInformation("Returning cached usage metrics for days={Days} (expires in {Seconds}s)",
                         days, (entry.expiry - DateTime.UtcNow).TotalSeconds);
                     entry.metrics.FromCache = true;
-                    return entry.metrics;
+                    return Task.FromResult(entry.metrics);
+                }
+
+                if (_inFlightByDays.TryGetValue(days, out var inFlight))
+                {
+                    _logger.LogInformation("Joining in-flight usage metrics compute for days={Days}", days);
+                    return inFlight;
+                }
+
+                var compute = ComputeAndCacheAsync(days);
+                _inFlightByDays[days] = compute;
+                return compute;
+            }
+        }
+
+        private async Task<PlatformUsageMetrics> ComputeAndCacheAsync(int days)
+        {
+            // Started under _cacheLock — yield first so the caller only holds the lock for the
+            // task creation, not for the synchronous prefix of the compute itself.
+            await Task.Yield();
+
+            try
+            {
+                _logger.LogInformation("Computing fresh usage metrics for days={Days}...", days);
+                var stopwatch = Stopwatch.StartNew();
+
+                var metrics = await ComputeUsageMetricsInternalAsync(days);
+
+                stopwatch.Stop();
+                metrics.ComputeDurationMs = (int)stopwatch.ElapsedMilliseconds;
+                metrics.ComputedAt = DateTime.UtcNow;
+                metrics.FromCache = false;
+                metrics.WindowDays = days;
+
+                _logger.LogInformation("Usage metrics computed in {Ms}ms (days={Days})", metrics.ComputeDurationMs, days);
+
+                lock (_cacheLock)
+                {
+                    _cachedByDays[days] = (metrics, DateTime.UtcNow.Add(CacheDuration));
+                }
+
+                return metrics;
+            }
+            finally
+            {
+                // Cache entry (on success) is written before this runs, so a caller arriving in
+                // between sees either the in-flight task or the fresh cache — never a gap. Failures
+                // are not cached: the next request starts a new compute.
+                lock (_cacheLock)
+                {
+                    _inFlightByDays.Remove(days);
                 }
             }
-
-            _logger.LogInformation("Computing fresh usage metrics for days={Days}...", days);
-            var stopwatch = Stopwatch.StartNew();
-
-            var metrics = await ComputeUsageMetricsInternalAsync(days);
-
-            stopwatch.Stop();
-            metrics.ComputeDurationMs = (int)stopwatch.ElapsedMilliseconds;
-            metrics.ComputedAt = DateTime.UtcNow;
-            metrics.FromCache = false;
-            metrics.WindowDays = days;
-
-            _logger.LogInformation("Usage metrics computed in {Ms}ms (days={Days})", metrics.ComputeDurationMs, days);
-
-            lock (_cacheLock)
-            {
-                _cachedByDays[days] = (metrics, DateTime.UtcNow.Add(CacheDuration));
-            }
-
-            return metrics;
         }
 
         /// <summary>
@@ -110,12 +146,23 @@ namespace AutopilotMonitor.Functions.Services
             // meaningful only when they fit inside the window; clients can read WindowDays to know
             // the actual scope. "Total" counters use PlatformStats (cumulative, tracked separately).
             // One UtcNow snapshot for the whole computation: the session window lower bound and the
-            // AppInstall cutoff (below) MUST share an identical windowStart. A fresh UtcNow for the
+            // AppInstall cutoff MUST share an identical windowStart. A fresh UtcNow for the
             // app query would sit milliseconds later and could drop a boundary session's app rows
             // (undercounting AvgAppsPerSession / TotalUniqueApps). Pinned by UsageMetricsWindowConsistencyTests.
             var now = DateTime.UtcNow;
             var windowStart = now.AddDays(-days);
-            var allSessions = await _maintenanceRepo.GetSessionsByDateRangeAsync(windowStart, now.AddDays(1));
+
+            // The four source queries are independent table scans — run them concurrently so the
+            // wall-clock cost is the slowest scan, not the sum. Both windowed scans are
+            // column-projected (see UsageMetricsSessionProjection / AppInstallRefProjection):
+            // the compute only aggregates a handful of columns, and shipping the wide rows
+            // (FailureSnapshotJson & co.) dominated the former 20-40s fresh-compute time.
+            var sessionsTask = _maintenanceRepo.GetUsageWindowSessionsAsync(windowStart, now.AddDays(1));
+            var userActivityTask = _metricsRepo.GetAllUserActivityMetricsAsync();
+            var appRefsTask = _metricsRepo.GetAppInstallRefsAsync(windowStart);
+            var platformStatsTask = _metricsRepo.GetPlatformStatsAsync();
+            await Task.WhenAll(sessionsTask, userActivityTask, appRefsTask, platformStatsTask);
+            var allSessions = await sessionsTask;
 
             var today = now.Date;
             var last7Days = now.AddDays(-7);
@@ -152,7 +199,7 @@ namespace AutopilotMonitor.Functions.Services
             };
 
             // User Metrics (from UserActivity table)
-            var userActivity = await _metricsRepo.GetAllUserActivityMetricsAsync();
+            var userActivity = await userActivityTask;
             var userMetrics = new UserMetrics
             {
                 Total = userActivity.TotalUniqueUsers,
@@ -223,13 +270,13 @@ namespace AutopilotMonitor.Functions.Services
             };
 
             // App & Script Metrics
-            // Reuse windowStart (NOT a fresh UtcNow) so the AppInstall lower bound is identical to the
+            // appRefsTask was bounded by windowStart (NOT a fresh UtcNow) so the AppInstall lower
-            // session window's — see the snapshot note above. relevantApps is filtered to sessionIdSet
+            // bound is identical to the session window's — see the snapshot note above. relevantApps
-            // anyway, and an app installs during its session (StartedAt >= the session's), so bounding
+            // is filtered to sessionIdSet anyway, and an app installs during its session
-            // here only drops rows already outside the window instead of scanning the whole table.
+            // (StartedAt >= the session's), so bounding only drops rows already outside the window.
-            var allAppSummaries = await _metricsRepo.GetAllAppInstallSummariesAsync(windowStart);
+            var allAppRefs = await appRefsTask;
             var sessionIdSet = new HashSet<string>(allSessions.Select(s => s.SessionId));
-            var relevantApps = allAppSummaries.Where(a => sessionIdSet.Contains(a.SessionId)).ToList();
+            var relevantApps = allAppRefs.Where(a => sessionIdSet.Contains(a.SessionId)).ToList();
             var appsPerSessionList = relevantApps.GroupBy(a => a.SessionId).Select(g => g.Count()).ToList();
 
             var appScriptMetrics = new AppScriptMetrics
@@ -243,7 +290,7 @@ namespace AutopilotMonitor.Functions.Services
             };
 
             // Platform Stats (cumulative since release)
-            var platformStats = await _metricsRepo.GetPlatformStatsAsync();
+            var platformStats = await platformStatsTask;
 
             return new PlatformUsageMetrics
             {
@@ -281,7 +328,15 @@ namespace AutopilotMonitor.Functions.Services
             // windowStart — see ComputeUsageMetricsInternalAsync for why this must not drift.
             var now = DateTime.UtcNow;
             var windowStart = now.AddDays(-days);
-            var tenantSessions = await _maintenanceRepo.GetSessionsByDateRangeAsync(windowStart, now.AddDays(1), tenantId);
+
+            // Same concurrency + projection scheme as the platform path (see there): four
+            // independent scans, windowStart shared between the session and app lower bounds.
+            var sessionsTask = _maintenanceRepo.GetUsageWindowSessionsAsync(windowStart, now.AddDays(1), tenantId);
+            var tenantStatsTask = _metricsRepo.GetTenantStatsAsync(tenantId);
+            var userActivityTask = _metricsRepo.GetUserActivityMetricsAsync(tenantId);
+            var appRefsTask = _metricsRepo.GetAppInstallRefsAsync(windowStart, tenantId);
+            await Task.WhenAll(sessionsTask, tenantStatsTask, userActivityTask, appRefsTask);
+            var tenantSessions = await sessionsTask;
 
             var today = now.Date;
             var last7Days = now.AddDays(-7);
@@ -304,7 +359,7 @@ namespace AutopilotMonitor.Functions.Services
             // Cumulative "since signup" counter — incremented at registration, seeded/self-healed
             // by the nightly maintenance recompute. The window count is a floor: before the first
             // maintenance seed the counter may lag behind sessions still within retention.
-            var tenantStats = await _metricsRepo.GetTenantStatsAsync(tenantId);
+            var tenantStats = await tenantStatsTask;
             sessionMetrics.TotalAllTime = Math.Max(tenantStats?.TotalEnrollments ?? 0, sessionMetrics.Total);
 
             // Tenant Metrics (always 1 for tenant-specific view)
@@ -316,7 +371,7 @@ namespace AutopilotMonitor.Functions.Services
             };
 
             // User Metrics (from UserActivity table)
-            var userActivity = await _metricsRepo.GetUserActivityMetricsAsync(tenantId);
+            var userActivity = await userActivityTask;
             var userMetrics = new UserMetrics
             {
                 Total = userActivity.TotalUniqueUsers,
@@ -386,10 +441,11 @@ namespace AutopilotMonitor.Functions.Services
             };
 
             // App & Script Metrics
-            // Reuse windowStart (identical to the session window lower bound) — joined to tenantSessionIdSet below.
+            // appRefsTask reused windowStart (identical to the session window lower bound) — joined
-            var tenantAppSummaries = await _metricsRepo.GetAppInstallSummariesByTenantAsync(tenantId, windowStart);
+            // to tenantSessionIdSet below.
+            var tenantAppRefs = await appRefsTask;
             var tenantSessionIdSet = new HashSet<string>(tenantSessions.Select(s => s.SessionId));
-            var relevantTenantApps = tenantAppSummaries.Where(a => tenantSessionIdSet.Contains(a.SessionId)).ToList();
+            var relevantTenantApps = tenantAppRefs.Where(a => tenantSessionIdSet.Contains(a.SessionId)).ToList();
             var tenantAppsPerSession = relevantTenantApps.GroupBy(a => a.SessionId).Select(g => g.Count()).ToList();
 
             var tenantAppScriptMetrics = new AppScriptMetrics

src/Shared/AutopilotMonitor.Shared/DataAccess/IMaintenanceRepository.cs

@@ -67,6 +67,13 @@ namespace AutopilotMonitor.Shared.DataAccess
         /// </summary>
         Task<List<SessionSummary>> GetSessionsOlderThanAsync(string tenantId, DateTime cutoffDate, int maxResults = int.MaxValue, bool excludeInFlightDeletions = false);
         Task<List<SessionSummary>> GetSessionsByDateRangeAsync(DateTime startDate, DateTime endDate, string? tenantId = null);
+        /// <summary>
+        /// Column-projected variant of <see cref="GetSessionsByDateRangeAsync"/> for the usage-metrics
+        /// compute: identical filter and result semantics, but only the columns that compute consumes
+        /// are transferred (drops FailureSnapshotJson and the rest of the wide row). Fields outside
+        /// the projection come back as defaults — callers must not read them.
+        /// </summary>
+        Task<List<SessionSummary>> GetUsageWindowSessionsAsync(DateTime startDate, DateTime endDate, string? tenantId = null);
         Task<List<SessionSummary>> GetStalledSessionsAsync(string tenantId, DateTime cutoffTime);
         Task<List<SessionSummary>> GetAgentSilentSessionsAsync(string tenantId, DateTime silenceCutoff, DateTime hardCutoff);
         Task<List<SessionSummary>> GetExcessiveDataSendersAsync(string tenantId, DateTime windowCutoff, int maxSessionWindowHours);

src/Shared/AutopilotMonitor.Shared/DataAccess/IMetricsRepository.cs

@@ -25,6 +25,14 @@ namespace AutopilotMonitor.Shared.DataAccess
         Task<List<AppInstallSummary>> GetAppInstallSummariesByTenantAsync(string tenantId, DateTime? sinceUtc = null);
         /// <summary>Gets all tenants' app install summaries. Pass <paramref name="sinceUtc"/> to scope the (otherwise full-table) scan to the window; null returns everything (legacy behaviour).</summary>
         Task<List<AppInstallSummary>> GetAllAppInstallSummariesAsync(DateTime? sinceUtc = null);
+        /// <summary>
+        /// Lean (SessionId, AppName) pairs for app-per-session aggregation. Same window/tenant scoping
+        /// as the summary getters above, but column-projected server-side — the usage-metrics compute
+        /// only groups by SessionId and counts distinct AppNames, so shipping the full summary rows
+        /// (DO telemetry, failure text, …) multiplied transfer for nothing. Omit <paramref name="tenantId"/>
+        /// for the cross-tenant scan.
+        /// </summary>
+        Task<List<SessionAppRef>> GetAppInstallRefsAsync(DateTime sinceUtc, string? tenantId = null);
 
         // --- Platform Stats ---
         Task<PlatformStats?> GetPlatformStatsAsync();
@@ -67,6 +75,16 @@ namespace AutopilotMonitor.Shared.DataAccess
         Task<int> DeleteRuleStatsOlderThanAsync(DateTime cutoffDate);
     }
 
+    /// <summary>
+    /// Minimal projection of an AppInstallSummaries row: just enough to group installs per session
+    /// and count distinct app names. Returned by <see cref="IMetricsRepository.GetAppInstallRefsAsync"/>.
+    /// </summary>
+    public class SessionAppRef
+    {
+        public string SessionId { get; set; } = string.Empty;
+        public string AppName { get; set; } = string.Empty;
+    }
+
     public class UserActivityMetrics
     {
         /// <summary>

src/Web/autopilot-monitor-web/app/admin/metrics/sections/SectionPlatformUsage.tsx

@@ -6,6 +6,24 @@ import { api } from '@/lib/api';
 import { useAuth } from '../../../../contexts/AuthContext';
 import { authenticatedFetch, TokenExpiredError } from "@/lib/authenticatedFetch";
 
+// A fresh cross-tenant compute takes tens of seconds server-side; the default 30s fetch timeout
+// aborted it client-side (HTTP 499 on the backend) while the server kept computing. Give this one
+// call generous headroom — the backend caches the result for 15 minutes afterwards.
+const FETCH_TIMEOUT_MS = 180_000;
+// Last observed fresh-compute fetch duration, used to size the progress bar. Only fresh computes
+// are recorded (a cache hit finishing in ~100ms would make the next cold load look stuck at 95%).
+const ESTIMATE_STORAGE_KEY = 'platformUsage.lastFreshFetchMs';
+const DEFAULT_ESTIMATE_MS = 45_000;
+
+function readFetchEstimateMs(): number {
+  try {
+    const v = Number(localStorage.getItem(ESTIMATE_STORAGE_KEY));
+    return Number.isFinite(v) && v > 1_000 ? v : DEFAULT_ESTIMATE_MS;
+  } catch {
+    return DEFAULT_ESTIMATE_MS;
+  }
+}
+
 interface SessionMetrics {
   total: number;
   today: number;
@@ -100,8 +118,21 @@ export function SectionPlatformUsage() {
   const [loading, setLoading] = useState(true);
   const [error, setError] = useState<string | null>(null);
   const [refreshing, setRefreshing] = useState(false);
+  const [loadStartedAt, setLoadStartedAt] = useState<number | null>(null);
+  const [elapsedMs, setElapsedMs] = useState(0);
+  const [estimateMs, setEstimateMs] = useState(DEFAULT_ESTIMATE_MS);
+
+  // Tick the elapsed clock while a request is in flight so the calculating card can show
+  // progress instead of an opaque spinner.
+  useEffect(() => {
+    if (loadStartedAt === null) return;
+    setElapsedMs(0);
+    const id = setInterval(() => setElapsedMs(Date.now() - loadStartedAt), 500);
+    return () => clearInterval(id);
+  }, [loadStartedAt]);
 
   const fetchMetrics = async (showRefreshing = false) => {
+    const startedAt = Date.now();
     try {
       if (showRefreshing) {
         setRefreshing(true);
@@ -109,26 +140,38 @@ export function SectionPlatformUsage() {
         setLoading(true);
       }
       setError(null);
+      setEstimateMs(readFetchEstimateMs());
+      setLoadStartedAt(startedAt);
 
       // Platform-wide metrics - cross-tenant (Global Admin only)
-      const response = await authenticatedFetch(api.metrics.globalUsage(), getAccessToken);
+      const response = await authenticatedFetch(api.metrics.globalUsage(), getAccessToken, {
+        signal: AbortSignal.timeout(FETCH_TIMEOUT_MS),
+      });
 
       if (!response.ok) {
         throw new Error(`Failed to fetch platform usage metrics: ${response.statusText}`);
       }
 
-      const data = await response.json();
+      const data: PlatformUsageMetrics = await response.json();
       setMetrics(data);
+      if (!data.fromCache) {
+        try { localStorage.setItem(ESTIMATE_STORAGE_KEY, String(Date.now() - startedAt)); } catch { /* storage unavailable */ }
+      }
     } catch (err) {
       if (err instanceof TokenExpiredError) {
         console.error('Session expired:', err.message);
       } else {
         console.error('Error fetching platform usage metrics:', err);
       }
-      setError(err instanceof Error ? err.message : 'Failed to fetch platform usage metrics');
+      if (err instanceof DOMException && (err.name === 'TimeoutError' || err.name === 'AbortError')) {
+        setError('The calculation is taking unusually long. It continues on the server and the result is cached once finished — please retry in a moment.');
+      } else {
+        setError(err instanceof Error ? err.message : 'Failed to fetch platform usage metrics');
+      }
     } finally {
       setLoading(false);
       setRefreshing(false);
+      setLoadStartedAt(null);
     }
   };
 
@@ -153,11 +196,34 @@ export function SectionPlatformUsage() {
   };
 
   if (loading) {
+    // Progress is an estimate from the last fresh compute — capped at 95% so it never claims
+    // "done" before the response actually lands.
+    const progressPercent = Math.min(95, (elapsedMs / estimateMs) * 100);
+    const elapsedSeconds = Math.floor(elapsedMs / 1000);
+    const overEstimate = elapsedMs > estimateMs;
     return (
-      <div className="min-h-screen bg-gradient-to-br from-blue-50 to-indigo-100 flex items-center justify-center">
+      <div className="min-h-screen bg-gradient-to-br from-blue-50 to-indigo-100 flex items-center justify-center p-4">
-        <div className="text-center">
+        <div className="bg-white rounded-lg shadow-xl p-8 max-w-md w-full">
-          <div className="animate-spin rounded-full h-12 w-12 border-b-2 border-blue-600 mx-auto"></div>
+          <div className="text-center">
-          <p className="mt-4 text-gray-600">Loading platform usage metrics...</p>
+            <div className="animate-spin rounded-full h-12 w-12 border-b-2 border-blue-600 mx-auto"></div>
+            <h2 className="mt-4 text-xl font-semibold text-gray-900">Calculating platform metrics…</h2>
+            <p className="mt-2 text-sm text-gray-600">
+              Aggregating sessions, app installs and user activity across all tenants.
+              A fresh calculation can take a minute — the result is then cached for 15 minutes.
+            </p>
+            <div className="mt-6 w-full bg-gray-200 rounded-full h-2.5" role="progressbar" aria-valuenow={Math.round(progressPercent)} aria-valuemin={0} aria-valuemax={100}>
+              <div
+                className="bg-blue-600 h-2.5 rounded-full transition-all duration-500"
+                style={{ width: `${progressPercent}%` }}
+              ></div>
+            </div>
+            <p className="mt-2 text-xs text-gray-500">
+              {elapsedSeconds}s elapsed
+              {overEstimate
+                ? ' — taking a bit longer than usual…'
+                : ` · usually ~${Math.max(1, Math.round(estimateMs / 1000))}s`}
+            </p>
+          </div>
         </div>
       </div>
     );
@@ -223,7 +289,7 @@ export function SectionPlatformUsage() {
               <svg className={`h-5 w-5 ${refreshing ? 'animate-spin' : ''}`} fill="none" viewBox="0 0 24 24" stroke="currentColor">
                 <path strokeLinecap="round" strokeLinejoin="round" strokeWidth={2} d="M4 4v5h.582m15.356 2A8.001 8.001 0 004.582 9m0 0H9m11 11v-5h-.581m0 0a8.003 8.003 0 01-15.357-2m15.357 2H15" />
               </svg>
-              <span>{refreshing ? 'Refreshing...' : 'Refresh'}</span>
+              <span>{refreshing ? `Refreshing… ${Math.floor(elapsedMs / 1000)}s` : 'Refresh'}</span>
             </button>
           </div>
         </div>